September 8, 2014 Minutes

Kenny Kan, Board Chairperson, called the regularly scheduled meeting to order at 7:06 p.m. on September 8, 2014, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Melissa Bradshaw, KC Chavers, and Dipper Wettstein. Michael Dai, Student Member 2014 -2015, and Susan Smith, Village Manager, were present.  Liyan Zhang arrived at 7:20 p.m., Michael Cornell arrived at 7:35 p.m. and Esti Schabelman arrived at 7:40 p.m.  Choith Atlani was absent. 40+ people attended the meeting. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Ms. Chavers made a motion to approve the agenda as presented. Mr. Wettstein seconded the motion.  The motion passed (4-0-0).  Student Advisory Vote – in favor.

Administrative Items (Agenda 3):
Ms. Chavers made a motion to approve the Minutes from the July 14, 2014 meeting. Mr. Wettstein seconded the motion.  The motion passed (3-0-1). Student Advisory Vote – in favor.

Resident Speak Out (Agenda 4):
None. Time to be used Agenda #5)

Simpson Oaks Development – Annexation (Agenda 6A):
The Board reviewed the draft letter to the Columbia Association’s Board of Directors regarding the annexation of the Simpson Oaks Development. Mr. Wettstein made a motion to approve the draft letter with amendments to include copies for County Executive Ulman and County Council Member Sigaty. Ms. Chavers seconded the motion. The motional passed (4-0-0). Student Advisory Vote – in favor.

Candidates for County Executive – Q & A (Agenda 5):
Council Member Courtney Watson introduced herself and responded to questions from the following attendees: David Elssaeser, Christina Elssaeser, Mary Beth Tung, and KC Chavers.

Senator Allan Kittleman introduced himself and responded to questions from the following attendees:  Shun Lu, David Elssaeser, Dipper Wettstein, Nicole Miller, and an unidentified gentleman.

Hoddinott Property – Update (Agenda 6B):
Mr. Schabelman noted that the referendum on zoning matters had not been approved.  He will continue to monitor the project.

7410 Grace Drive – Covenant Restrictions (Agenda 6C):
Ms. Smith called attention to the use restrictions that had been provided to Sang Oh, the property owner’s counsel, and noted that there had not been a response to date.

FY15 Management Contract (Agenda 6D):
Ms. Smith explained the latest set of revisions to the contract. Ms. Bradshaw made a motion to approve the FY15 Management Contract contingent on receiving an updated Exhibit H. Mr. Schabelman seconded the motion. The motion passed (5-0-1).

FY14 4^th Quarter Financials – CA Schedule A (Agenda 6E):
Ms. Smith explained the modification to the report to reflect capital purchases made in the 4^th quarter. Mr. Kan made a motion to approve the revised Schedule A. Ms. Chavers seconded the motion. The motion passed (5-0-1).

FY15 1^st Quarter Financial Report & Variance Analysis (Agenda 7A):
Mr. Kan and Ms. Smith reviewed the financials.  Mr. Kan made a motion to approve the FY15 1^st Quarter Financial Reports and Variance Analysis.   Mr. Wettstein seconded the motion. The motion passed (5-0-1). 

Manager’s Report (Agenda 8A):
A written report is on file with the original Minutes.  Ms. Smith pointed out the highlights.

Board Chair Report (Agenda 8B):
Mr. Kan asked to have the following topics included on the October agenda:  Property Standards program, Watershed Committee update, and CA Budget.

Council Representative’s Report (Agenda 8C):
Mr. Cornell made the Board aware of the Columbia Speaks event to be held on October 18.  The event is open to everyone. The CA Board hopes the community will be more broadly represented than is typical at Board Meetings. The meeting will be semi-structured and will focus on planning for the future of the community. He encouraged the Board to invite people to attend.

Liaisons/Student Member (Agenda 8D):
Mr. Wettstein mentioned that beaver are damaging trees behind Helmsman Way.

Mr. Dai gave an update on the Health Fair and noted that the Teen Advisory Committee had placed posters at schools and libraries and is recruiting volunteers.

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 11):
Mr. Wettstein made a motion to adjourn the meeting at 8:40 p.m. Ms. Bradshaw seconded the motion.  The motion passed (6-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  October 6, 2014.