September 21, 2015 Board Minutes

River Hill Board of Directors
Meeting Minutes
September 21, 2015

Michael Cornell, Board Chair, called the regularly scheduled meeting to order at 7:00 p.m. on September 21, 2015, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Esti Schabelman, Richard Thomas, and Liyan Zhang. Jennifer Zhang, Student Member, and Susan Smith, Village Manager, were present. Dave Clark arrived at 7:10 p.m. Will McCullough arrived at 7:15 p.m. Mr. Schabelman departed the meeting at 8:30 p.m. Council Member Chao Wu was absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Schabelman made a motion to approve the agenda as presented. Mr. Zhang seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor.

Administrative Items (Agenda 3):
Mr. Thomas made a motion to approve the July 13, 2015 Minutes. Mr. Zhang seconded the motion. The motion passed (4-0-0). Student Advisory Vote – abstained.

Resident Speak Out (Agenda 4):
None.

Board Work Session – New Town Zoning (Agenda 5):
Ms. Jane Dembner, Director, CA Office of Planning and Community Affairs, gave a presentation on New Town Zoning and responded to questions from the Board.

CA FY17 & FY18 Budgets (Agenda 6A):
Mr. Clark made a motion to ratify the email vote in favor of the Association’s FY17/18 CA Budget requests. Mr. Zhang seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.

FY15 IRS 990 and 990T (Agenda 6B):
Ms. Smith gave an overview of the Association’s FY15 990 and 990T. Mr. Zhang made a motion to approve the FY15 990 and 990T. Mr. Thomas seconded the motion. The motion passed (6-0-0.) Student Advisory Vote – in favor.

FY16 1st Quarter Financials and Variance Analysis (Agenda 6C):
Ms. Smith gave an overview of the 1st Quarter Financials Statements. Mr. Thomas made a motion to accept and file the FY16 1st Quarter Financial Statements and Variance Analysis. Mr. Zhang seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

Development Committee (Agenda 6D):
Ms. Smith explained that Mr. Herron is moving out of the area and has stepped down from the Association’s Board of Directors. It was the consensus of the Board to advertise the open Board position and for members on the Development Committee through the end of October. It was the consensus of the Board that Mr. McCullough will Chair the Development Committee.

Teen Advisory Committee (Agenda 6E):
Mr. Thomas made a motion to appoint the following students to the Teen Advisory Committee (TAC): Brien Boulle, Tobias Eegholm, John Freal, Arienne Guiv, Negheen Guiv, Raghav Srivastava, Cindy Tian, Isabelle Zhan, and Yifan (Andrew) Zhang. Mr. Clark seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

Ms. Zhang reported that the Health Fair had gone well despite the rain. She noted that the TAC will be meeting on September 29 to review “lessons learned” from the Health Fair and to begin planning the Halloween event.

Board Training (Agenda 6F):
Ms. Smith distributed acknowledgement forms to the members in attendance.

Columbia Villages’ Branding Project (Agenda 7A):
Mr. McCullough made a motion to support a request to use $25,000 from the Contingency Fund for a Columbia Villages’ Branding project. Mr. Clark seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

Manager’s Report (Agenda 8A):
A written report is attached to the original minutes. Ms. Smith made note of the following:
• Shredding event for residents on Saturday, October 10.
• Planning a Blood Drive to be held in conjunction with Village Elections in April.
• 10-4-15 Pre-Submission Meeting for Trotter Woods on Tall Timber Drive (off of Trotter Road).
• River of Life Church has not renewed their lease. They are relocating to Catonsville.
• Staff has been coordinating with CA regarding: installation of electrical outlets for the upper blinds, cleaning of concrete floor at Claret Hall, and replacement of the fireplace at Claret Hall.

Board Chair Report (Agenda 8B):
Mr. Cornell noted that he had attend a recent RAC meeting.

Council Representative’s Report (Agenda 8C):
None.

Liaisons/Student Member (Agenda 8D):
None.

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. McCullough made a motion to adjourn the meeting at 9:40 p.m. Mr. Zhang seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: October 5, 2015