September 17, 2018 Minutes

River Hill Board of Directors

Meeting Minutes

September 17, 2018

Opening (Agenda 1):

Richard Thomas, Board Chair, called the meeting to order at 7:05 p.m. The following members were in attendance: Harjeet Jandu, Angela Ling, Tony Miceli, Adam White, and Student Members Yamini Ananth and Cindy Tian. Chao Wu, Ex Officio and Council Representative, and Susan Smith, Village Manager, were also in attendance. Dalia Shlash arrived at 7:03 p.m. Renee DuBois arrived at 7:08 p.m.

Approval of the Agenda (Agenda 2):

Mr. Wu made a motion to approve the agenda. Mr. White seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Teen Advisory Committee Meet & Greet (Agenda 3):

The following members of the Teen Advisory Committee introduced themselves: Ashley Chen, Jeffrey Du, Maddie Lynott, Alex Oh, Alena Shen, and Isabelle Zhan. The Board welcomed them.

Andy Stack, CA Board Chair (Agenda 4):

Mr. Stack was joined by Dick Boulton, CA Board Vice Chair. Mr. Stack reviewed FY18 data for River Hill, the CA Board’s FY18 Annual Report, the overview of CA’s FY18 financials and the CA Board’s tasks for FY19. Copies are on file with the original minutes. Members of the River Hill Board discussed a variety of topics including: CA’s hiring of part-time rather than full-time employees, capital expenditures and CA’s debt level, and the need to consider alternative methods for calculating the annual charge other than the assessed value of properties.

Resident Speak Out (Agenda 5):

None.

Old Business (Agenda 6):

None.

Executive Session: Personnel Matters (Agenda 7):

Mr. Jandu made a motion to move into Executive Session at 8:07 p.m. Mr. White seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor (2). The Student Members left the room for the duration of Executive Session.

Mr. Miceli made a motion to end Executive Session at 9:10 p.m. Mr. Wu seconded the motion. The motion passed (7-0-0).

FY20 CA Budget – Input (Agenda 9A):

Ms. Shalsh made a motion to request the following items be included in the FY20 budget: Health benefits for employees working 30+ hours/week, upgrades to a Pointers Run tot lot, and the installation of shade structures at the upgraded tot lots (RH-25 in Pheasant Ridge and the selected tot lot in Pointers Run). Ms. Ling seconded the motion. The motion passed (7-0-0). Student Advisory Votes – in favor (2).

Employee Handbook Revisions (Agenda 9B):

Ms. Smith will integrate the Board’s feedback.

FY19 1^st Quarter Financial Statements and Variance Analysis (Agenda 9C):

Ms. Smith reviewed the statements. Mr. Thomas made a motion to approve the statements and variance analysis. Mr. Miceli seconded the motion. The motion passed (7-0-0). Student Advisory Votes – in favor (2).

Ad Hoc Playground Committee Report (Agenda 10Ai):

Ms. Shlash noted the equipment for the Indian Summer tot lot (RH-25) has been ordered and installation will begin this fall.

Development Advisory Committee Report (Agenda 10Aii):

Ms. DuBois reported on her meeting with Steve Breeden.

Teen Advisory Committee (TAC) Report (Agenda 10Aiii):

Ms. Ananth and Ms. Tian reported that the TAC members will be assisting with the Watershed Palooza event on September 29 and are also arranging for other teen volunteers to help. They informed the Board that a TAC bonding event will be held on September 23 at Breakout Games in Columbia.

Traffic and Safety Committee Report (Agenda 10Aiv):

Mr. Miceli reported that the committee met with representatives from the Department of Public Works and Kimco Realty to discuss problems with motorists making left turns and crossing straight across Great Star Drive at the westernmost exit from the village center (by McDonalds). He noted that Kimco Realty is in the process of installing LED lights in the village center and the county has been installing ADA-compliant curb cuts on Summer Sunrise Drive.

Watershed Committee (Agenda 10Av):

Mr. White gave an update on the plans for Watershed Palooza.

Village Manager’s Report (Agenda 9B):

A written report is on file with the original minutes.

Council Representative Report (Agenda 9C):

None.

Board Speak Out (Agenda 9):

None.

Adjournment:

Mr. Jandu made a motion to adjourn the meeting at 10 p.m. Ms. Shlash seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor (2).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  October 1, 2018