September 16, 2013 Minutes

Normal 0 false false false MicrosoftInternetExplorer4 Kenny Kan, Board Chairperson, called the regularly scheduled meeting to order at 7:09 p.m. on September 16, 2013, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Melissa Bradshaw, Kathy Chavers, and Jenny Chu. Tiffany Kan joined the meeting via phone until 8 p.m.  Dipper Wettstein arrived at 7:52 p.m.. Michael Cornell, Council Representative, and Susan Smith, Village Manager, were present. DengFeng Liu and Liyan Zhang were absent. A list of attendees is on file with the Minutes. 

Approval of the Agenda (Agenda 2):
Ms. Chavers made a motion to approve the agenda as presented. Ms. Bradshaw seconded the motion. The motion passed (4–0-0).

Administrative Items (Agenda 3):
Ms. Bradshaw made a motion to approve the Minutes from the August 12, 2013 meeting. Ms. Chavers seconded the motion.  The motion passed (4-0-0). 

Resident Speak Out (Agenda 4):
Ginny Gick, Howard County Community Liaison, announced that the Village of River Hill will be the third area participating in the pilot food waste recycling program.  Notification has been sent to residents.  The program will kick off in November.  Residents can use biodegradable liners.  Ms. Gick will check to see if condos will be included and will provide the Association with information about the program.

Clarksville Commons Site Development Plan Presentation (Agenda 5):
George Stone, Greenstone Ventures, provided an overview of the plans for the first phase of the mixed use project.  The first phase includes two buildings and the use of sustainable, environmentally-friendly design including: a green roof on the south building, 3 cisterns to collect rainwater from roofs to be used for watering the landscaping, solar panels and clerestory windows for both buildings, geothermal energy systems, pervious pavers, and an electric car charging station.  The development will have a pedestrian orientation and will include improvements to the Great Star Drive/MD 108 intersection and bike lanes along MD 108.  There will be a storage area for bicycles on site. Plans include an interactive fountain and outdoor fireplace in the courtyard and a farm-to-table restaurant that will include a greenhouse. Greenstone Ventures is aware of the historic mile marker and at this time do not anticipate that it will need to be moved. Suggestions from residents in attendance included:  a desire for local merchants and restaurants with a unique, eclectic mix; reduction in the amount of pavement used; inclusion of a small amphitheater; and a general need for improved pedestrian and vehicular access in this area.

Mary Clay, Special Assistant to Councilperson Sigaty, announced that the County is Initiating a community planning project spearheaded by the Department of Planning and Zoning that will look at Clarksville as a whole.

Covenants and Restrictions – W.R. Grace, Brian McGowan (Agenda 6A):
Mr. McGowan announced that Grace had recently signed a sales agreement for the 66-acre parcel that abuts properties in River Hill.  Mr. McGowan reviewed the uses that W.R. Grace is agreeing to prohibit: funeral homes, cemeteries and mausoleums, Housing Commission, Housing Developments, adult book stores, liquor stores, and gasoline service stations.

Free Use Requests (Agenda 6B):
Mr. Wettstein made a motion to approve a free use of Claret Hall for a meeting of Girl Scout Service Unit 653 with the requirement that payment for staff and janitorial services be paid and the required insurance information be provided.  Ms. Bradshaw seconded the motion.  The motion passed (5-0-0).

Mr. Cornell made a motion to provide free usage of the Meeting Room for an ongoing “Empty Nester” Support Group for River Hill residents.  Ms. Chavers seconded the motion.  The motion failed (5-0-0).

Mr. Wettstein made a motion to approve free usage of the Meeting Room by Girl Scout Troop 67 for meetings.  Melissa seconded the motion.  The motion passed (5-0-0).

Board Training (Agenda 7A):
Ms. Smith reminded Board members of the need to contact Eva regarding any outstanding property covenant compliance issues.

Executive Session (Agenda 8):
Mr. Cornell made a motion at 8:57 p.m. to move into Executive Session to discuss legal matters.  Mr. Wettstein seconded the motion. The motion passed (5-0-0).

Mr. Kan made a motion to adjourn the Executive Session at 9:16 p.m.  Mr. Cornell seconded the motion.  The motion passed (5-0-0).

Manager’s Report (Agenda 9A):
A written report is on file with the original Minutes.  Ms. Smith made the Board aware of a change in date for Volunteer Appreciation.  The new date is November 15.  The Village Manager recommended that the Board review the Howard County Bicycle Master Plan and provide comments.

Mr. Wettstein made a motion to approve the purchased of an AED for Claret Hall.  Mr. Cornell seconded the motion.  The motion passed (5-0-0).

Board Chair Report (Agenda 9B):
It was the consensus of the Board to allow no more than 40 minutes total on October 7 for discussion of the River Hill Garden Center variance petition – 15 minutes for presentation by the RHGC and the remainder for residents to Speak Out.

Council Representative Report (Agenda 9C):
Mr. Cornell provided a written report (on file with the original Minutes).  Mr. Cornell, as the Chartering Representative for Boy Scout Troop 618, encouraged representatives from the Board to attend Troop 618’s Court of Honor on Tuesday, October 1 7:30 p.m.at Clarksville Middle School.  He announced that Dylan Mitchell is a new Eagle Scout and that the troop has 11 scouts work on Eagle projects. The troop will be selling popcorn at Giant and Kendall Hardware later in September.

Liaisons/Student Members (Agenda 9D):
None.

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 11):
Mr. Cornell made a motion to adjourn the meeting at 9:46 p.m. Mr. Wettstein seconded the motion.  The motion passed (5-0-0).

–

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:         October 7, 2013
Revised and Approved November 18, 2013