September 14, 2020 Minutes

River Hill Board of Directors

Meeting Minutes

September 14, 2020

Opening (Agenda 1):

Harjeet Jandu, Vice Chairperson, called the meeting to order at 7:15 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Matt Levine, Jian Ni, and John Wan. Renee DuBois, Alex Oh and Shyam Pillai, Student Members, were present. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. Tony Miceli and Adam White were absent. Trinity Cheng attended the meeting and departed at 8 p.m. Mr. Oh and Mr. Pillai departed the meeting at 8:56 p.m.

Approval of the Agenda (Agenda 3):

Ms. DuBois made a motion to approve the agenda. Mr. Levine seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

Administrative Items (Agenda 4):

Ms. DuBois made a motion to approve the August 10, 2020 Minutes as presented. Mr. Wan seconded the motion. The motion passed (3-0-1). Student Advisory Votes – abstained.

Resident Speak Out (Agenda 5):

Ms. Cheng noted that she is continuing to observe the Great Star Drive/MD 108 intersection for evidence of accidents. She also noted that she had spoken on a local podcast and with local teens about the signal changes made at the intersection.

FY20 4^th Quarter Financials – Revisions (Agenda 6A):

Ms. Smith reviewed the revisions made to the FY20 4^th Quarter Financials based on the results of the FY20 Audit. Ms. DuBois made a motion to approve the revised FY20 4^th Quarter Financial statements. Mr. Wan seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

Teen Advisory Committee Appointments (Agenda 7A):

Mr. Oh and Mr. Pillai presented the recommendations for appointment to the Teen Advisory Committee. Mr. Levine made a motion to appoint the following students to the Teen Advisory Committee for the period ending August 31, 2021: Trinity Cheng, Jennifer Chiang, Serena Goyal, Eric Key, Maddie Lynott, Katelyn Sharp, Elinor Tu, and Arthur Wang. Ms. DuBois seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2). Alex Oh and Shyam Pillai will serve as Co-Chairs of this committee.

FY21 1^st Quarter Financials & Variance Analysis (Agenda 7B):

Ms. Smith reviewed the financial statements and variance analysis. Mr. Wan made a motion to approve the FY21 1^st Quarter Financial Statements and Variance Analysis as presented. Mr. Levine seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2)

Development Advisory Committee (Agenda 8Ai):

Mr. Levine commented on the progress being made on the Cedar Creek project and inquired whether there had been any additional noise complaints. Ms. Smith reported there had been no recent complaints. Ms. Smith will follow-up on the status of the Robinson Overlook project.

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh and Mr. Pillai reported that they will be meeting with Ms. McDermott to discuss plans for the year. A virtual meeting with the Teen Advisory Committee will be scheduled.

Traffic & Safety Committee (Agenda 8Aiii):

None.

Watershed Committee (Agenda 8Aiv):

A Pull & Plant event is being planned for October.

Manager’s Report (Agenda 8B):

A written report is on file with the original Minutes. The Board discussed the Volunteer of the Year and agreed to discuss this at the next meeting when more members would be present. The Board Members present discussed liaison responsibilities. Mr. Levine will continue with development issues. Mr. Wan will focus on budget and financial matters. Mr. Ni will rotate between committees to become more knowledgeable about the association. Ms. DuBois will focus on special events.

The Board discussed the county’s General Plan effort, HoCo By Design and it was the consensus of the Board to host “On the Table” events, one for teens and one for adults. Mr. Oh and Mr. Pillai will work with Ms. DuBois to host the event for teens. Mr. Levine will host the session for adults. Both sessions will be held virtually.

Ms. Smith provided an update on the status of rentals and events.

Board Chairperson Report (Agenda 8C):

None.

Council Representative Report (Agenda 8D):

Ms. DuBois reported that the CA Board and staff are beginning the FY22 budget process. A change in the assessment share rate is being discussed. An $8M capital budget and a reserve account are being planned. Ms. DuBois recommended the association request renovations to a 2^nd tot lot e.g., Pointers Run neighborhood.

Board Speak Out (Agenda 9):

Mr. Levine noted that the food trucks he has organized on Friday evenings in the Pointers Run neighborhood have been successful and will run through the end of October. The vendors have sold out every time. He recommended that the association be involved next year.

Executive Session (Agenda 10):

At 8:56 p.m. Mr. Levine made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. Wan seconded the motion. The motion passed (4-0-0). Mr. Oh, Mr. Pillai, and Ms. DuBois left the meeting.

At 9:05 p.m. Mr. Levine made a motion to leave Executive Session. Mr. Wan seconded the motion. The motion passed (4-0-0).

Adjournment (Agenda 12):

At 9:06 p.m. Mr. Levine made a motion to adjourn the meeting. Mr. Wan seconded the motion. The motion passed (4-0-0).

Submitted: Susan M. Smith, Village Manager

Minutes Approved:  October 5, 2020