September 13, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

September 13, 2021

 

Opening (Agenda 2):

Matthew Levine, Chairperson, called the meeting to order at 7:15 p.m. The meeting was hybrid, in person at Claret Hall and virtually via conference call using Zoom. The following members attended in person: Kevin Bruening and Matthew Levine. Members, April Battle, Eric Greenberg, Jian Ni, and Adam White were virtual. Renee DuBois, Village Manager was present in person. Mr. Jandu was absent. The following people attended the meeting virtually; Ron Alper (6503 Barley Corn Row), Ilana Bittner (Columbia Resident), Lakey Boyd (CA President/CEO), Roger Caplan (6421 Misty Top Pass), Sandy Cedarbaum (Oakland Mills Village Manager), Gordon Collins (Velvet Path), Joel Hurewitz (Harper’s Choice Board of Directors), Dennis Kenez (6120 Eternal Ocean Pl), Jean Moon (Columbia Resident), and Janet Munro (6325 Morning Time Lane). Lesley Ahmuty (RHCA Events Coordinator) attended the meeting in person.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to extend the time to 30 minutes for Columbia Association BOD Candidate Interviews (Agenda 8). Mr. Bruening seconded the motion. The motion passed with unanimous consent.

 

Appointment of Village Manager (Agenda 4):

Mr. Levine made a motion to approve Ms. DuBois “to serve as the Manager of the Association” per the River Hill Community Association Articles of Incorporation, Article Nine, Section 10. “The Manager of the Association shall, ex officio, be the secretary and chief financial officer of the Association.” Ms. Battle seconded the motion. The motion passed with unanimous consent.

 

Lakey Boyd, President/CEO Columbia Association (Agenda 5):

Ms. DuBois introduced Ms. Boyd as the new Columbia Association President. The Board members then introduced themselves followed by a brief question and answer session. Ms. Boyd spoke about her vision for Columbia and the current budget process.

 

Announcement of Executive Session(s) Held/To Be Held (Agenda 6A):

Meeting held on September 13, 2021, at 6:30 p.m. subject to Title 11B-111(4)i Discussion of matters pertaining to employees and personnel.

 

 

Board Meeting Minutes – August 16, 2021 (Agenda 6B):

Mr. Levine made a motion to approve the August 16,2021 minutes. Ms. Battle seconded the motion. The motion passed with unanimous consent.

 

Columbia Association Board of Directors Candidate Interviews & Appointment (Agenda 8):

Prior to the start of the interviews, Mr. Levine made a motion that the voting be by secret ballot and the Board would text or email Ms. DuBois their choice. Ms. Ahmuty would verify the results. Ms. Battle seconded the motion. The motion passed (4-0-2) with Mr. Ni and Mr. White abstaining.

 

The Board interviewed Ms. Tracy Pugh and Mr. Eric Greenberg individually. After the interviews concluded, each Board member sent their vote via text and or email to Ms. DuBois. Ms. Ahmuty verified the results of the voting. The final vote was 5-0-1 in favor of Mr. Greenberg. Mr. Greenberg abstained from voting.

 

Resident Speak Out (Agenda 7):

None.

 

Board of Directors (BOD) Vacancy (Agenda 9) With Mr. Greenberg voted in as Columbia Association BOD Representative, Mr. Levine made a motion to have Ms. DuBois advertise the open BOD Vacancy. Candidate interviews and appointment will be conducted at the October BOD Meeting. Ms. Battle seconded the motion. The motion passed with unanimous consent.

 

FY22 1st Quarter Financial Statement and Variance Analysis (Agenda 10A):

Ms. DuBois reviewed the financials and variance analysis.

 

Mr. Bruening made a motion to approve the budget by quarter to reflect $1,200 for Village Manager’s Retirement Luncheon and seconded by Mr. Greenberg. The motion passed with unanimous consent.

 

Mr. Levine made a motion to give Ms. DuBois authority to decrease rates at Claret Hall for Sunday rentals to $500 for 5 hours. The motion was seconded by Mr. Bruening. The motion passed with unanimous consent.

 

FY21 990 & 990T (Agenda 10B):

Mr. Bruening made a motion to approve the filing of Form 990 and Form 990T for FY 21 (IRS Year 2020). Mr. Levine seconded the motion. The motion passed with unanimous consent.

 

CA FY23 Budget Input (due September 15) (10C):

Ms. DuBois shared that CA FY 23 capital budget input was due on September 15, 2021.

 

Development Advisory Committee (11Ai)

Ms. DuBois stated that she attended the meeting about the new Popeyes Restaurant at the location of the closed Pizza Hut on Clarksville Pike. They are proposing a new prototype building with teal trim. There were questions at the pre-submission meeting about whether the proposed drawings follow the Clarksville Pike Street Scape Plan and the environmental impact. Ms. DuBois will forward additional information to the Board once she receives it.

 

The Howard County Zoning Board continues to hear the Erikson at Limestone case with the next hearing scheduled for September 29, 2021 via ZOOM.

 

Scotts Pond (South Trotter LLC) testified before the Howard County Design Advisory Panel (DAP) on July 21, 2021. The DAP made several recommendations including a pathway system that had a complete loop, a reduction in the number of units along South Trotter Road, and reorienting the community be more reflective of the surrounding community.

 

Ms. Battle agreed to take over as Chair of the Development Committee from Mr. Levine.

 

Teen Advisory Committee (Agenda 11Aii):

Ms. Ahmuty reported the new members of the 2021-2022 TAC had met and reviewed expectations for the coming year. The next event will be the Haunted Hallows Eve on October 29, 2021.

 

Traffic and Safety Committee (11Aiii):

No report.

 

Watershed Committee (Agenda 11Aiii):

No report.

 

Village Manager (Agenda 11B):

Ms. DuBois is putting together financial reports for Columbia Association.

 

Columbia Council Representative (Agenda 11C):

No report.

 

Board Chairperson (Agenda 11D):

Mr. Levine thanked the Board for working with the hybrid meeting format. Mr. Levine also thanked the Board for their time in interviewing and approving the newest member of the Columbia Association BOD.

 

Board Speak Out (Agenda 12):

None.

 

Adjournment (Agenda 13):

 

At 9:35 p.m., Ms. Battle made a motion to adjourn the meeting. Mr. Bruening seconded the motion. The motion passed with unanimous consent.

 

Minutes Approved: October 4, 2021