September 12, 2011 Board Minutes

Tony Miceli, Chairperson, opened the meeting at 7:02 p.m., on September 12, 2011, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Cynthia Asoka, Todd Harrison, Zachary Marks, and Dipper Wettstein.  Sean Salisbury, Student Member, and Susan Smith, Village Manager, were present. Kenny Kan arrived at 7:25 p.m. Michael Cornell, Council Representative, was absent.

Approval of the Agenda (Agenda 2):

Mr. Wettstein made a motion to approve the agenda with the removal of Agenda #5 – Master Plan Committee Update and Agenda #10C – Council Representative Report and the addition of Agenda #6B – Free Use Request.  Mr. Marks seconded the motion.  The motion passed (5-0-0, 1 advisory vote in favor).

Administrative Items (Agenda 3):

Ms. Asoka made a motion to approve the August 15, 2011 minutes as amended.  Mr. Wettstein seconded the motion.  The motion passed (5-0-0).

Resident Speak Out (Agenda 4):

None.

New Business (Agenda 6):

A.      Community Association Allocation Formula – Discussion.  Ms. Smith will follow-up with the External Relations Committee to obtain an update including a summary of the feedback from the other villages to date.  She will clarify the timeline for modifying the formula.

B.      Free Usage Request – Mr. Wettstein made a motion to approve Brownie Troup 2388’s free usage of The Meeting Room.  Ms. Asoka seconded the motion.  The motion passed (5-0-0, 1 advisory vote in favor).

Old Business (Agenda 7): Mr. Miceli reported that the Post Office is considering options for opening a temporary location in the area.  He also reported that in a discussion with George Miller, State Highway Administration, he learned that SHA will install a light at the Sheppard Lane/MD 108 intersection prior to the end of the 2011 – 2012 school year.  Due to the number of accidents at the River Hill High School (RHHS) light, SHA is also taking steps to make the light more visible to drivers. Mr. Miceli has made Mr. Miller aware of concerns about the speed limits in the school zones in front of Clarksville Elementary School and RHHS and the need for guardrails to provide protection for pedestrians on the MD108 Bridge over MD 32.

Board Candidate Interview (Agenda 8): The Board interviewed Chao Wu (5720 Whistling Winds Walk) for membership on the Village Board.  Following the interview, Mr. Wettstein made a motion to appoint Mr. Wu to complete a one year term on the Board.  Mr. Kan seconded the motion.  The motion passed (5-0-1, 1 advisory vote in favor). Mr. Wu then joined the Board for the rest of the meeting.

Reports (Agenda 10):

A.      Village Manager – A written report is on file with the Minutes. Ms. Smith reported on the roof leaks at Claret Hall and The Meeting Room.  She reported that the Master Plan Committee should work with the MD Historical Society on the preservation of the Clarksville mile marker and that according to George Miller, SHA, moving of the marker may not be permitted.  She also reported that SHA is reviewing the Ten Oaks Road/MD 108 intersection for left turn phasing from MD 108E onto Ten Oaks Road.  Ms. Smith made the Board aware of concerns raised by a resident about youth sneaking out of their homes at night and drinking in the Autumn Wind Circle area.  Mr. Salisbury will discuss these issues with the RHHS Principal and look for ways to coordinate with the PTSA.  Ms. Smith will request increased patrols in the area and it was the consensus of the Board to include something in the next newsletter advising parents to be aware of where their children are.  Mr. Miceli raised concerns about the extension of the non-smoking area at the River Hill Sports Grille and the potential for under-age youth to mingle with patrons drinking alcohol.  Ms. Smith informed the Board that staff is working to fill the time slots vacated by the departure of the Jazzercise program and the hours of operation of Claret Hall may be adjusted if staff is unable to fill the space quickly. Board Members made suggestions for possible programs.

B.      Chairperson – None.

C.      Liaisons – Mr. Wettstein reported that as a member of the Watershed Advisory Committee, he will be attending the Storm Water Quality – Watershed Implementation Meeting on October 6.  He also volunteered to take soil samples for Board Members in order to increase participation.   Mr. Kan reported that he had examined the June financial statements and that they looked good.

Executive Session (Agenda 9):

Mr. Kan made a motion to move into Executive Session at 8:24 p.m. for the purposes of potential litigation and personnel matters.  Ms. Asoka seconded the motion.  The motion passed (7-0-0).  At 9:52 p.m. Mr. Kan made a motion to adjourn the Executive Session.  Mr. Marks seconded the motion.  The motion passed (7-0-0).

Board Speak Out (Agenda 11):

None.

Adjournment (Agenda 12):

Mr. Kan made a motion to adjourn the meeting at 9:53 p.m.  Mr. Miceli seconded the motion.  The motion passed (7-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  September 19, 2011