River Hill Board of Directors
October 7, 2019
Opening (Agenda 1):
Tony Miceli, Chairperson, called the meeting to order at 7:04 p.m. The following members were in attendance: Dave Dalpe, Matt Levine, and Adam White. Jeff Du, Student Member, Renee DuBois, Council Representative, and Susan Smith, Village Manager, were in attendance. Harjeet Jandu arrived at 7:05 p.m. and Angela Ling arrived at 7:06 p.m.
Approval of the Agenda (Agenda 2):
Mr. White made a motion to approve the agenda. Mr. Dalpe seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor.
September 9, 2019 Minutes (Agenda 3A):
Mr. White made a motion to approve the September 9, 2019 Minutes as submitted. Mr. Dalpe seconded the motion. The motion passed (4-0-1). Mr. Jandu abstained. Student Advisory Vote – in favor.
Ruby Tuesday Redevelopment Plan (JP Morgan Chase & Core States Group) (Agenda 4):
Martin Swaggard, P.E., Senior Project Manager, Core States Group, shared the revisions to the plan made since their June 3, 2019 presentation. Revisions include subdivision of the site, ADA compliant connections to sidewalk along MD 108, addition of a doorway facing MD 108, and changes to the exterior finishes to better match the village center. The expectation is that Chase will sell the former Ruby Tuesday building and associated parking. Concerns were raised regarding the use of fabric awnings which fade over time and the need to prune up the trees along the sidewalk fronting on the rest of the center. Chase is currently in the process of obtaining agreement from Kimco and Giant. The project will then be submitted and reviewed by Howard Hughes Corporation (which has architectural control in the village center). They hope to be able to hold a community pre-submission meeting in late October – early November.
Resident Speak Out (Agenda 5):
Board Member Applicant Interviews (Agenda 6):
The board interviewed the following applicants individually: Jeff Gavin, Zhiling Li, John Wan, John Mayotte, and Jian Ni.
Board Member Appointment (Agenda 7A):
Mr. Levine made a motion to appoint John Wan to the open position on the Board of Directors for the term ending April 30, 2021. Mr. Dalpe seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
School Redistricting (Agenda 7B):
Mr. Levine made a motion to accept and file the email vote approving the oral testimony given to the Board of Education in favor of keeping students from the Pointers Run neighborhood (copy attached to the original minutes) together in neighborhood elementary schools. Ms. Ling seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
Ms. Ling made a motion to approve the oral testimony to be given to the Board of Education in favor of keeping students from the Pheasant Ridge neighborhood (copy attached to the original minutes) together at Clarksville Middle School. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
Mr. Levine made a motion to appoint Ms. Ling to give the association’s oral testimony pertaining to the Pheasant Ridge neighborhood. Mr. Dalpe seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
Mr. Levine made a motion to approve the association’s written testimony to the BOE regarding the Superintendent’s proposal. Ms. Ling seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
Mr. Levine made a motion to accept and file the email vote approving the written testimony submitted by the association’s Watershed Advisory Committee on CR112 – 2019. Mr. Dalpe seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
Old Business (Agenda 8):
Teen Advisory Committee Report (Agenda 9Ai):
Mr. Du reported that the committee held its first meeting on September 23, 2019. They did an icebreaker to help everyone get to know each other better. Jeff has made a volunteer sign-up form for help with the Haunted Hallow’s Eve event and is reaching out to the National Honor Societies in addition to TAC members recruiting their friends. The committee will meet next on October 21 to prepare for the Haunted House. The event will be held on Friday, October 25.
Ad Hoc Playground Committee (Agenda 9Aii):
Development Advisory Committee (Agenda 9Aiii):
Traffic & Safety Committee (Agenda 9Aiv):
Mr. Dalpe noted that Ms. Smith had provided him with background material pertaining to MD 32 and noise abatement. He reported that he had followed up with the resident who raised the noise concerns at the September 9 meeting. An invitation for committee members will be placed in the next newsletter. Mr. Dalpe has followed up with Ms. White (Horizon Foundation) and confirmed with Ms. Smith the complete streets presentation can be scheduled for the November 4 meeting.
Watershed Committee (Agenda 9Av):
Mr. White reported that the committee will be weeding the rain garden at the Meeting Room prior to their regular meeting on October 9. They are discussing ways to utilize the rest of the grant and a possible location for another rain garden. The committee will hold a Pull & Plant on Sunday, October 13 at 10 a.m. Volunteers will meet at Claret Hall.
Manager’s Report (Agenda 9B):
A written report is on file with the original minutes. Ms. Smith provided an update on the status of the pet waste station behind the Countless Stars Run cul de sac. It was the consensus of the Board that if the station is relocated then the Columbia Association must commit to picking up the trash on a regular basis e.g., definitive days and times per week.
Council Representative Report (Agenda 9C):
Ms. DuBois reported that the CA Board is discussing a climate emergency policy, the future of Haven on the Lake, the future of the neighborhood centers, the feasibility of an indoor pool, and composting. She encouraged the board to attend the CA work session on neighborhood centers on October 10.
Board Chairperson Report (Agenda 9D):
Mr. Miceli stated he plans to attend the Innovation Summit on October 8.
Board Speak Out (Agenda 9):
Mr. Levine raised concerns about the maintenance of rental properties and inquired whether rules can be established to require Letters of Compliance prior to properties being rented or when their applications renew. Ms. Smith will discuss this with Ms. Lambright and inquire how other villages handle rental properties.
Adjournment (Agenda 10):
Mr. Levine made a motion to adjourn the meeting at 9:28 p.m. Ms. Ling seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.
Submitted by: Susan M. Smith, Village Manager
Minutes Approved: November 4, 2019