October 18, 2010 Board Minutes

Tony Miceli, called a regularly scheduled meeting of the River Hill Village Board to order at 7:05 p.m., on October 18, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Trevor Greene and Asmi Panigrahi. Susan Smith, Village Manager, was present. Todd Harrison and Frank Saletel were absent. Michael Cornell, Council Representative, was absent. Evamarie Lambright, Covenant Advisor was present until 7:45 p.m.

Approval of the Agenda (Agenda 2):
Mr. Greene made a motion to approve the agenda with the addition of 4A2. Covenant Report and 4D. Facebook and Social Media. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).

Resident Speak out (Agenda 3):
None.

New Business (Agenda 4):
A. Resident Architectural Committee Interviews – The Village Board interviewed the following residents for membership on the Resident Architectural Committee: James Peirce and Takashi Komatsu. Copies of their applications are on file with the Minutes. Board discussion. MrGreene made a motion to appoint both applicants to the Committee. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).
B. Covenant Report – Ms. Lambright reviewed her report with the members of the Board. A
copy is on file with the original minutes.
C. Master Plan Committee Charter – The Board reviewed the Charter and discussed the modification of the terminology to reflect the “Greater River Hill Area.” Mr. Green made a motion to table further discussion to the next meeting. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).
D. Budget Testimony – Ms. Smith provided background regarding the typical cycle for items such as exterior painting and carpeting. It was the consensus of the Board to include this as an agenda item for the next meeting.
E. Facebook and Social Media – The Board began a discussion of enhancing the Association’s presence using social media. Ms. Smith made the Board aware of CA’s efforts to develop a Social Media Policy. It was the consensus of the Board to continue the discussion at the next meeting.

Old Business (Agenda 5):
A. “Community Playground”/Open Space Amenities – Ms. Smith provided updated information regarding the funds available: approximately $114,000 is available and if both a disc golf course and fitness trail were installed, approximately $44,000 would be remain to put towards the installation of bike lanes. The Board discussed inviting the County Executive, Mary Kay Sigaty, and representatives from CA and the Department of Public Works to attend a meeting to discuss the bike lane project. Ms. Smith will draft an invitation for review at the next meeting.
Reports (Agenda 7):
A. Village Manager – A copy of the written report is on file with the minutes. Ms. Smith reviewed accounts receivable. Ms. Panigrahi made a motion to write off the accounts receivable for rent and bounced check fee for Melanie Trindale. Mr. Miceli seconded the motion. The motion passed unanimously (3-0-0).
B. Board Chair –
C. Council Representative – None.
D. Liaison Areas – Ms. Panigrahi reported that the Teen Advisory Committee is working with Ms. Boulle to plan the Halloween event. Mr. Miceli reported on the response from DPW regarding the need for additional street lights at the pedestrian crossings and the continued need for street tree trimming.

Administrative Items (Agenda 8):
Mr. Greene made a motion to approve the October 4, 2010 Minutes as amended. Ms. Panigrahi seconded the motion. The motion passed (3-0-0)).

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Greene made a motion to adjourn the meeting at 9:44 p.m. Ms. Panigrahi seconded the motion. The motion passed (3-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: December 6, 2010

Action Items
Village Board Meeting
October 18, 2010

Board Members

Village Manager
* Draft invitation to meeting regarding bike lanes.
* Review other villages Facebook pages

Covenant Advisor

Facilities Coordinator

Special Events/Newsletter Coordinator

Administrative Assistant
* A/R – writeoff Trindale

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