October 10, 2016 Minutes

River Hill Board of Directors

Meeting Minutes

October 10, 2016

Michael Cornell, Board Chair, called the regularly scheduled meeting to order at 6:35 p.m. on October 10, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Board Members present were Robert Choi, Harjeet Jandu, Mavourene Robinson, Richard Thomas, and Liyan Zhang. Also present were Chao Wu, Columbia Council Member, Jennifer Zhang, Student Member, and Susan Smith, Village Manager. Jason Zagnit arrived at the meeting at 7:20 p.m., departed the meeting at 8:10 p.m., and returned at 8:55 p.m. Jennifer Zhang left the meeting at 8:30 p.m. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):

Ms. Robinson made a motion to approve the agenda. Mr. Wu seconded the motion. Ms. Smith made a motion to amend the agenda by adding Agenda Item 7E. Free Use Request. The motion passed (6-0-0) (Student Advisory Vote – in favor).

Administrative Items (Agenda 3):

Mr. Thomas made a motion to approve the September 19, 2016 Minutes with an amendment to add his name as seconding the motion to approve the August 13, 2016 Minutes. Mr. Jandu seconded the motion. The motion passed (6-0-0) (Student Advisory Vote – abstain).

Andy Stack – CA Board Chair (Agenda 4):

Mr. Stack introduced Dick Boulton, CA Board Vice Chair and Columbia Council Representative from Dorsey Search. Mr. Stack reviewed the CA Board’s FY16 accomplishments (handouts on file with the original Minutes). Discussion focused on the results of the 2016 facility assessments, renovations to older facilities, and the impact on the capital budget; improvements to the Swim Center and replacement of SplashDown; construction of a tennis facility in the Village of Long Reach; CA’s new membership structure, and the pond management study.

Simpson Oaks Development Presentation – Chesapeake Realty Partners (Agenda 5):

Jon Mayers and Scott Rohr, Chesapeake Realty Partners, Rob Vogel, Vogel Engineering, and Sang Oh, Talkin & Oh, reviewed the current plan for the Simpson Oaks residential development and noted that they have received technical approval through the county’s subdivision review process. The revised plan will be presented to the Zoning Board for consideration on November 10, 2016. NV Homes will be the builder. The plan will include 184 units with 103 single family-detached and 83 single family – attached units.  Lot sizes for the detached homes will range in size from 7,200 – 8,800 ft². All townhouses will have garages and end units will have 2-car garages. 19 Townhouses will be median income housing units available for purchase through the County’s program. The rear setbacks regulations for the single family – detached units need to be modified.

Stormwater management has been moved off the lots and will become the responsibility of the homeowner’s association. The pathway between Quiet Night Ride and the development has been removed. The developer will work with the residents on Quiet Night Ride to provide a landscape buffer. Plans include a designated bike lane along Grace Drive to Cedar Lane, several tot lots within the community, a large “green”/play area, and a pathway connecting the development to the Robinson Nature Center/Cedar Lane along the Middle Patuxent River. The connector pathway will utilize a 30-acre parcel of land that will be turned over to the County to be managed by Recreation and Parks. The developer prefers the installation of a cable suspension bridge crossing the river to the Robinson Nature Center rather than running the pathway along the river to Cedar Lane. They asked for the Association’s support of this option. Annexation of the development into the Village of River Hill was discussed in general. The developer indicated an interest in learning more.

Resident Speak Out (Agenda 6):

None.

River Hill Square Development (Agenda 7A):

Ms. Robinson reported on the Pre-Submission Meeting held on October 6. She summarized concerns raised by the community including noise, lighting, odors, impact on the adjoining daycare/preschool, and traffic. It was noted that the concept plan included widening of MD 108 to accommodate a longer turn lane for vehicles turning left onto Shepard Lane, the addition of a turn lane on Sheppard Lane, some widening of the intersection on the northeast corner, and a bike/pedestrian pathway along the frontage of the property. At this time, the developer does not believe that any waivers will be required.

It was the consensus of the Board to invite the developer to present the plans at the November 7 Board Meeting. The Board agreed to provide written input to the County’s Design Advisory Panel and Subdivision Review Committee.

RAC Appointments (Agenda 7B)

Ms. Smith reported that the Architectural Committee had met and interviewed the applicants and unanimously recommended the appointment of the following residents to the Resident Architectural Committee (RAC):  Syed Ahmad, Roy C. Brown, Lacey Cohen, Thomas Johnson, Gary Sauers, and Jennifer Zhai.. Mr. Thomas made a motion to appoint these residents to the RAC contingent on their properties being in compliance with the covenants. Mr. Zhang seconded the motion. The motion passed (7-0-0).

RHCA IRS 990 & 990T (Agenda 7C):

Mr. Wu made a motion to accept and submit the Association’s IRS 990 & 990T for FY16. Ms. Robinson seconded the motion. The motion passed (7-0-0).

Board Liaison Responsibilities (Agenda 7D):

It was the consensus of the Board to discuss this at the November 7 meeting. Members were asked to email mail their preferences.

Free Use Request (Agenda 7E):

Ms. Smith presented the Girl Scout Troop #10318 request for free use of the Meeting Room. Mr. Wu made a motion to approve the free use with the understanding that they troop can be “bumped” for a paying renter. Mr. Zhang seconded the motion. The motion passed (7-0-0).

Manager’s Report (Agenda 9A):

A written report is on file with the original minutes.

Simpson Oaks Development (Agenda 8A):

It was the consensus of the Board to submit testimony to the Zoning Board on November 10. Ms. Robinson, Ms. Smith, and the Development Advisory Committee will work to prepare draft testimony for review at the November 7 meeting.

Board Chair’s Report (Agenda 9B):

None.

Council Representative’s Report (Agenda 9C):

Mr. Wu reported that a new restaurant, The Turn House has opened in the space previously occupied by CoHo Grill, in the Hobbit’s Glen Clubhouse.

Liaisons/Student Member (Agenda 9D):

None.

Board Speak Out (Agenda 10):

None.

Adjournment (Agenda 11):

Ms. Robinson made a motion to adjourn the meeting at 9:42 p.m. Mr. Wu seconded the motion. The motion passed (7-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:   November 7, 2016