November 7, 2016 Minutes

River Hill Board of Directors

Meeting Minutes

November 7, 2016

Work Session – River Hill Square Development

At 6:40 p.m. on October 10, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029, Richard Thomas, Vice Chair, explained that due to a lack of a quorum the Board would hold a Work Session to enable the River Hill Square presentation to be given. Mr. Thomas stated that the Board Meeting would begin later in the evening, once there was a quorum of members.  Harjeet Jandu, Board Member, was present. Also present were Chao Wu, Columbia Council Member, and Susan Smith, Village Manager. Robert Choi, Michael Cornell, Mavourene Robinson, and Jason Zagnit were absent. Jennifer Zhang, Student Member, was absent.  Liyan Zhang joined the meeting at 6:55 p.m. Ms. Robinson joined the meeting at 7:56 p.m. A list of attendees is on file with the Minutes.

Steve Breeden, President, Security Development Corporation, presented the concept plan for the River Hill Square Development and responded to a variety of questions and comments. Mr. Breeden noted their plan is for 40,000 ft² of commercial space in two buildings. Though no spaces have been leased, he indicated that a 5,000 ft² post office, a 10,000 ft² market-deli, a sit-down restaurant with outdoor seating, and other retail tenants are possible. Mr. Breeden stated that the Environmental Concept Plan (ECP) will be submitted to the County in 1 – 2 weeks and that they will not submit the site plan until the ECP has been reviewed. Mr. Breeden responded to questions and comments from the Board Members and residents in attendance at the meeting.

Opening (Agenda 1):

Mr. Thomas, Vice Chair, called the Board meeting to order at 8:25 p.m. The following members were in attendance: Harjeet Jandu, Mavourene Robinson, and Liyan Zhang. Also present were Chao Wu, Columbia Council Member, and Susan Smith, Village Manager. Robert Choi, Michael Cornell, and Jason Zagnit were absent. Jennifer Zhang, Student Member, was absent.  A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):

Ms. Robinson made a motion to approve the agenda. Mr. Zhang seconded the motion. Mr. Thomas made a motion to amend the agenda removing Agenda Item 4. River Hill Square Development and Agenda Item 5. Resident Speak Out since these items were addressed during the Work Session. Mr. Zhang seconded the motion. Both motions passed (4-0-0).

Administrative Items (Agenda 3):

Mr. Jandu made a motion to approve the October 10, 2016 Minutes. Mr. Zhang seconded the motion. The motion passed (4-0-0).

Simpson Oaks Development (Agenda 6A):

The Board reviewed the draft testimony. It was the consensus of the members that the changes in the plan are “significant” and should be reviewed by the Design Advisory Panel and the Planning Board. Ms. Smith will coordinate with Ms. Robinson to revise the testimony to reflect the discussion. Mr. Zhang made a motion to appoint Ms. Robinson to represent the Association at the Zoning Board hearing on November 10. Mr. Jandu seconded the motion. The motion passed (4-0-0).

Board Liaison Responsibilities (Agenda 6B):

It was the consensus of the members in attendance to establish the following liaisons: Development – Ms. Robinson and Mr. Jandu; Financial – Mr. Thomas; Special Events – Mr. Choi; Traffic/Safety – Mr. Zagnit; Watershed – Mr. Zhang.

River Hill Square Development (Agenda 7A):

Ms. Robinson shared the draft of a letter to Chesapeake Realty Partners regarding the proposed project. Discussion.

Volunteer of the Year (Agenda 7B):

Ms. Robinson made a motion to award Volunteer of the Year to Karen Smith, Architectural Committee Sign-off Representative.

Manager’s Report (Agenda 8A):

A written report is on file with the original minutes.  Ms. Smith notified the Board that a vandalism update meeting will be held on November 21. It was the consensus of the Board to put on hold the funding request for video cameras in the patio and garden area and the alternative 6’ fence suggested by Columbia Association.

Board Chair’s Report (Agenda 8B):

None.

Council Representative’s Report (Agenda 8C):

None.

Liaisons/Student Member (Agenda 8D):

Mr. Thomas congratulated Jennifer Zhang, Student Member, on her receipt of the Governor’s Service Award recognizing her volunteerism.

Board Speak Out (Agenda 10):

None.

Adjournment (Agenda 11):

Mr. Zhang made a motion to adjourn the meeting at 9:50 p.m. Ms. Robinson seconded the motion. The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:   December 5, 2016 (as amended)