November 3, 2014 Board Minutes

Kenny Kan, Board Chairperson, called the regularly scheduled meeting to order at 7:06 p.m. on November 3, 2014, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Choith Atlani, KC Chavers, and Esti Schabelman. Michael Dai, Student Member and Susan Smith, Village Manager, were present. John Herron joined the meeting following his appointment. Liyan Zhang was absent. Michael Cornell, Council Representative, was absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Ms. Chavers made a motion to approve the agenda with the addition of a second Board candidate interview to item 5A – Mark Bradshaw. Mr. Schabelman seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor.

Administrative Items (Agenda 3):
Mr. Schabelman made a motion to approve the Minutes from the October 6, 2014 meeting. Ms. Chavers seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor.

Resident Speak Out (Agenda 4):
David and Kristina Elsaesser (Whistling Winds Walk) expressed concerns about the Clarksville – River Hill MD 108 Design Guidelines Initiative. They questioned the initial inclusion of a new entrance point to the River Hill Garden Center and how many members of the community want the concepts being proposed by the Department of Planning and Zoning (DPZ) e.g., buildings fronting on road with parking in the rear. They stated that the Guidelines should include a way to mitigate the impacts of the changes on pre-existing structures.

Board Membership – Interview (Agenda 5A):
Mr. Kan informed the Board that Dipper Wettstein had resigned and therefore two positions are vacant on the Board.

The Board interviewed John Herron (Hay Boat Court) and Mark Bradshaw (resident of Hobbit’s Glen). Mr. Schabelman made a motion to appoint John Herron to the position vacated by Melissa Bradshaw. Ms. Chavers seconded the motion the motion passed (4-0-0). Student Advisory Vote – in favor.

It was the consensus of the Board to advertise the position opened by Mr. Wettstein’s resignation and to plan to interview additional candidates at the December 8 meeting.

FY14 Audit Report (Agenda 5B):
Ms. Smith reviewed the draft FY14 Audit Report. Mr. Schabelman made a motion to accept the FY14 Audit Report. Ms. Chavers seconded the motion. The motion passed (5-0-0. Student Advisory Vote – in favor.

Appointment of Designated Agent (Agenda 5C):
Mr. Kan made a motion to appoint Susan Smith as the Association’s Designated Agent. Ms. Chavers seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

Simpson Oaks Development – Annexation Update (6A):
Ms. Smith made the Board aware of her meeting with Dan D’Amore, CA Open Space Management, and their discussion regarding possible pathway connections with the Pointers Run Neighborhood and the potential impact of annexation on the CA’s open space budget. The Board discussed positive and negative aspects of annexation. Mr. Schabelman requested more information regarding the impact on property values.

Hoddinott Property (The Enclave at Tierney Farm) and the Donaldson Funeral Home – Update (Agenda 6B):
Mr. Schabelman reported on the meeting held on October 28, 2014 between various local HOA representatives and Senator Kittleman and Delegate Guzzone. He explained that Council Member Watson was unable to attend due to her position on the Zoning Board. The Board discussed a letter that had circulated in the community following this meeting and only mentioned Mr. Kittleman’s involvement. Mr. Schabelman explained he was not involved in the distribution of this letter. Mr. Schabelman made a motion that a summary of the meeting that is politically neutral and factual be included in the December newsletter. Mr. Atlani seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

7410 Grace Drive – Covenant Restrictions (Agenda 6C):
Ms. Smith reported that revisions regarding catering and banquet facilities and accessory uses had been sent to Sang Oh for consideration.

Manager’s Report (Agenda 7A):
A written report is on file with the original Minutes. Mr. Atlani and Mr. Kan will attend the Volunteer Appreciation event.

Board Chair Report (Agenda 7B):
Mr. Kan noted that there is a need for a more active “Development Committee” that includes representation from the community. Mr. Herron indicated he is interested in working on development matters. It was suggested that the Board brainstorm on this topic at the December meeting.

Council Representative’s Report (Agenda 7C):
None.

Liaisons/Student Member (Agenda 7D):
None.

Board Speak Out (Agenda 8):
None.

Adjournment (Agenda 9):
Ms. Chavers made a motion to adjourn the meeting at 10:10 p.m. Mr. Schabelman seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: December 8, 2014

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