November 2, 2020 Minutes

River Hill Board of Directors

Meeting Minutes

November 2, 2020

 

 

Opening (Agenda 1):

Harjeet Jandu, Vice Chairperson, called the meeting to order at 7:03 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Tony Miceli, Jian Ni, and John Wan. Alex Oh and Shyam Pillai, Student Members, were present. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. Adam White, Board Chairperson, joined the meeting at 9 p.m. Dr. and Mrs. Greenberger (Morning Light Trail) joined the meeting at 7:07 p.m., Ms. Battle (Ocean Shore Lane) joined the meeting at 7:09 p.m., and Mr. Golibersuch (Owen Brown Village Board) joined the meeting at approximately 7:22 p.m. Ms. Battle left the meeting at approximately 7:30 p.m. Dr. and Mrs. Greenberger left the meeting at approximately 7:35 p.m. Mr. Golibersuch left the meeting at approximately 8:30 p.m. Ms. DuBois, Mr. Oh and Mr. Pillai left the meeting at 9:06 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Miceli made a motion to approve the November 2, 2020 agenda. Mr. Wan seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

The Village Manager announced the following:

 

• RHCA’s Board of Directors held a virtual Executive Session on October 5, 2020. Participants were: Matt Levine, Harjeet Jandu, Tony Miceli, Jian Ni, John Wan, and Adam White. Also present was Susan Smith, Village Manager.

 

At 9:23 p.m., Mr. Levine made a motion that the Board of Directors move into Executive Session for the purpose of discussing pending or potential litigation or other legal matters. Mr. Miceli seconded the motion. The motion passed (6-0-0).

Mr. Levine made a motion to end the Executive Session and adjourn the meeting at 9:38 p.m. Mr. Miceli seconded the motion. The motion passed (6-0-0).

 

• RHCA’s Board of Directors held a virtual Executive Session on October 19, Participants were Matt Levine, Harjeet Jandu, Tony Miceli, Jian Ni, John Wan, and Adam White. Also present were Susan Smith, Village Manager, and Jaime Luse, Counsel. Mr. Miceli left the meeting at 8:06 p.m.

 

At 7:15 p.m., Mr. Wan made a motion that the Board of Directors move into Executive Session for the purpose of discussing legal matters and consultation with counsel. Mr. Jandu seconded the motion. The motion passed (6-0-0).

Mr. Levine made a motion to leave Executive Session at 8:08 p.m. Mr. Wan seconded the motion. The motion passed (5-0-0).

 

• The Board of Directors is expected to hold a virtual Executive Session at the end of tonight’s meeting (November 2, 2020) for the purpose of discussing legal matters.

 

October 5, 2020 Board Meeting Minutes (Agenda 4B):

Mr. Wan made a motion to approve the October 5, 2020 Minutes as amended per the addition of the time of Ms. Munro’s departure from the meeting. Mr. Miceli seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

Authorize Speakers for ZB 1118 M Hearing (Agenda 4C):

Mr. Wan made a motion to accept and file the email votes authorizing members of the Board, Ms. DuBois, and Ms. Smith to speak on behalf of the association at the Zoning Board Hearing regarding ZB 1118M. Mr. Miceli seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2). A copy of the emails is on file with the original Minutes.

 

Resident Speak Out (Agenda 5):

Dr. and Mrs. Greenberger (Morning Light Trail) addressed the Board regarding trauma, expenses, and other concerns associated with a recent lawsuit and requested compensation from the association.

 

Ms. Battle (Ocean Shore Lane) shared concerns regarding the repeated presence of food trucks in the Pointers Run neighborhood including safety and the impact on property values. She asked for the association’s support in taking measures to stop the presence of the trucks.

 

Old Business (Agenda 6):

None.

 

CA FY22 Budget (Agenda 7A):

Ms. Smith asked for feedback regarding the draft letter. It was the consensus of the Board to circulate the draft again for review and to approve the letter via email to get it sent to CA quickly.

 

RHCA FY21 Operating Budget – Revisions (Agenda 7B):

Ms. Smith discussed current financial constraints, reviewed the association’s balance sheet as of September 30, 2020, and provided an estimate of available cash. She reviewed the FY21 Budget Spreadsheet by Quarter and amendments to the 3^rd and 4^th quarters to reduce the association’s losses. Ms. Smith and Mr. Wan (Financial Liaison) will coordinate to develop alternatives for consideration at the December 7 meeting.

 

Development Advisory Committee (Agenda 8Ai):

Ms. DuBois reported on her presentation of the association’s testimony at the Zoning Board Hearing on October 28, 2020 regarding ZB 1118M (Erickson Living Properties II, LLC request for CEF zoning).

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Pillai reported that the Teen Advisory Committee will meet the week of November 8 to work on plans for the association’s Santa event. Mr. Oh reported the HoCo By Design “On the Table” event for teens held on October 17 was successful.

 

Traffic & Safety Committee (Agenda 8Aiii):

Mr. Miceli announced a virtual meeting with the State Highway Administration, the Howard County Department of Public Works, and the association’s Traffic & Safety Committee has been scheduled for Thursday, November 19 at 7 p.m. to discuss the MD 108/Sheppard Lane intersection and associated issues.

 

Watershed Committee (Agenda 8Aiv):

Mr. Smith noted that the Pull & Plant event, in conjunction with the Columbia Association, was held on October 25. Six people participated.

 

Manager’s Report (Agenda 8B):

A written report is on file with the original Minutes. Ms. Smith informed the Board: Howard County Department of Public Works is beginning repairs to a failing sewer line in the open space behind Waking Dreams Knoll; Columbia Association is monitoring usage at 2 tot lots in the village; a pre-submission meeting will be held for a solar farm planned on Ten Oaks Road; and advice will be sought regarding filing a proof of claim before the Boy Scouts of America bankruptcy bar date.

 

Council Representative Report (Agenda 8C):

Ms. DuBois reported that as a part of the general plan update, HoCo By Design, New Town zoning is up for discussion. She noted that changes to New Town zoning could have implications for the villages and for the Columbia Association. For example, permitting development on open space such as at the Fairway Hills Golf Course or in Downtown Columbia.

 

Board Chairperson Report (Agenda 8D):

None.

 

Board Speak Out (Agenda 9):

None.

 

Executive Session (Agenda 10):

At 9:06 p.m. Mr. Wan made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. Miceli seconded the motion. The motion passed (5-0-0). Ms. DuBois, Mr. Oh, and Mr. Pillai left the meeting.

 

At 9:25 p.m. Mr. Miceli made a motion to leave Executive Session. Mr. Wan seconded the motion. The motion passed (5-0-0).

 

Adjournment (Agenda 11):

At 9:26 p.m. Mr. Jandu made a motion to adjourn the meeting. Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  December 7, 2020