November 2, 2015 Board Minutes

River Hill Board of Directors
Meeting Minutes
November 2, 2015

Esti Schabelman, Board Vice Chair, called the regularly scheduled meeting to order at 7:01 p.m. on November 2, 2015, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Dave Clark, Richard Thomas, and Liyan Zhang. Council Member Chao Wu and Susan Smith, Village Manager, were present. Will McCullough arrived at 7:09 p.m. Michael Cornell (Board Chair) and Jennifer Zhang (Student Member), were absent. Mr. Wu left the meeting at 8:29 p.m. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Thomas made a motion to approve the agenda as presented. Mr. Clark seconded the motion. The motion passed (4-0-0).

Administrative Items (Agenda 3):
Mr. Clark made a motion to approve the October 5, 2015 Minutes. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Resident Speak Out (Agenda 4):
None.

Work Session: River Hill Village Center – Sign Design Criteria (Agenda 5):
The Board held a work session with Mohammad Saleem (Architectural Committee, Chair), Peter Robinson (Resident Architectural Committee, Chair) and Steve Grippando (Resident Architectural Committee). The group discussed the pros and cons of the signage proposed by Kimco Realty. It was the general consensus of the group that the most important goal is to keep the River Hill Village Center occupied and vibrant. The group identified the following items for feedback to Kimco Realty:
Monument Signs
• Preferred location – along MD 108, request that Kimco investigate creative solution to the lack of access;
• Request that Kimco meet with the tenants to review the concepts and a representative
from RHCA be included; and
• Request that Kimco stake the proposed locations of the signs along Great Star Drive to better assess the impact.
Directory Signage – support as presented.
Building Signage
• Include need for quality control of signs with each sign being internally consistent with respect to spacing and size e.g., letters should not be uneven.
Temporary Signage
• A-frame signs should not obstruct pedestrian access.
• A-frame signs should be of a standard size.
• A-frame signs should be limited to a maximum of one (1) sign per tenant and used only by Tenants whose frontage faces the courtyard.

Board Membership – Interviews (Agenda 6A):
The Board interviewed the following applicants for the open position: Dipper Wettstein, Mavourene Robinson, and Cleveland Wilson. Mr. Zhang made a motion to appoint Ms. Robinson to the Board of Directors to fill the open position having a term ending April 30, 2017. Mr. Thomas seconded the motion. The motion passed (5-0-0).

Free Use Request (Agenda 6B):
Mr. Thomas made motion to approve Brownie Troop 2003 free use of the Meeting Room two Fridays per month at 6:30 p.m. with the understanding that the troop may be bumped for paying rentals. Mr. McCullough seconded the motion. The motion passed (5-0-0).

MD 108 Design Guidelines (Agenda 7A):
Mr. Clark made a motion to submit written testimony in favor of Council Bill 51-2015. Mr. Zhang seconded the motion. The motion passed (5-0-0).

Manager’s Report (Agenda 8A):
A written report is attached to the original minutes. Mr. Clark made a motion to award the Volunteer(s) of the Year Award to the Association’s Watershed Committee. Mr. Thomas seconded the motion. The motion passed (5-0-0).

Council Representative’s Report (Agenda 8B):
None.

Liaisons/Student Member (Agenda 8C):
None.

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Zhang made a motion to adjourn the meeting at 9:06 p.m. Mr. Clark seconded the motion. The motion passed (5-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: December 7, 2015 (as amended)