November 1, 2021 Minutes
River Hill Board of Directors
Meeting Minutes
November 1, 2021
Opening (Agenda Item 2):
Matthew Levine, Chairperson, called the meeting to order at 7:10 p.m. The meeting was hybrid, in person at Claret Hall and virtually via Zoom. The following members attended: Kevin Bruening, Matthew Levine, Jian Ni, Adam White, Janet Munro, and April Battle. Harjeet Jandu was absent. Renee DuBois, Village Manager and Eric Greenberg, Columbia Council Representative were present. The following guests attended the meeting: Christopher and Barbara Wertman, Douglas Brooks, Abraham Mathew, and Richard Fox.
Approval of the Agenda (Agenda Item 3):
Mr. Bruening made a motion to approve the agenda. Mr. Levine seconded the motion. The motion passed by unanimous consent.
Announcement of Executive Session(s) Held/To Be Held (Agenda Item 4A):
There was an Executive Session held on November 1, 2021, subject to COMAR Section 11B-111 (4) (iv)” Consultation with staff personnel, consultants, attorneys, board members, or other persons in connection with pending or potential litigation or other legal matters.”
Board Meeting Minutes – October 4, 2021 (Agenda Item 4B):
Mr. Bruening made a motion to approve the October 4, 2021, Minutes. Mr. Ni seconded the motion. The motion passed by unanimous consent.
Resident Speak Out (Agenda Item 5):
Chris and Barbara Wertman spoke about their exterior alteration application.
Teen Advisory Committee Report (Agenda Item 6)
Haunted Hallows Eve was held on October 29, 2021, as a drive by event due to the inclement weather with 15-20 teen volunteers. Approximately 200 pumpkins with decorating kits were distributed to children.
Old Business
(Agenda Item 7)
None
Proposed Covenant Amendments
(Agenda Item 8A)
Proposed Covenant Amendments were presented to the Board.
Mr. Levine made a motion to forward the Covenant Amendments to the Architectural Committee along with an Electric Charging Vehicle statement. Mr. Bruening seconded the motion. The motion passed 5-0-1.
Memberships (Agenda Item 8B)
Ms. DuBois requested that the River Hill Community Association join the Maryland Association of Non-Profits and Community Association Institute.
Mr. Levine made a motion to join the Maryland Association of Non-Profits and Community Association Institute. The motion was seconded by Ms. Battle. The motion passed with unanimous consent.
Election Procedures Review Committee (Agenda Item 9Ai)
Ms. Munro stated that the committee had begun its review of several documents and would be reporting to the Board of Directors at its December meeting.
Development Advisory Committee (Agenda Item 9Aii)
Ms. Battle attended the Erickson Senior Living Zoning Board session. Ms. Battle also commented on the Scott Property request, including the need for a larger community center.
Traffic and Safety Committee (Agenda Item 10Aiii):
No report.
Watershed Committee (Agenda Item 10Aiv):
Mr. White mentioned there was a Pull and Plant which was held October 16, 2021, from 10:00 a.m.-12:00 p.m. There will be a storm drain painting event, “Only Rain Down the Drain,” during November.
Village Manager (Agenda Item 10B):
We are working with Kendall’s Hardware to coordinate a Veterans and Family Christmas tree lighting on November 18 and Atholton High School ROTC and the VFW Post 7472 will be participating.
The Financial statement audit contract with the other Villages has increased in price based on a cost-of-living (COLA) adjustment only.
Columbia Council Representative (Agenda 10C):
Mr. Greenberg mentioned there would be a Meet and Greet with the CA Board and the two newest members of the Columbia Council – River Hill and Harper’s Choice on Sunday, October 9, 2021. There will be a CA Board meeting on November 11, 2021. The Columbia Association Board will be discussing key components of the FY 2023 budget and the Climate Vulnerability Study progress.
Board Chairperson (Agenda 9D):
Mr. Levine stated that he would continue to work on the electronics to improve the clarity of the meeting for the Board of Directors and residents.
Board Speak Out (Agenda Item 10):
Ms. Battle thanked Mr. Levine for being professional in ensuring the right technology is in place for Board Meetings.
Adjournment (Agenda Item 12):
At 10:13 p.m., Mr. Levine made a motion to adjourn the meeting. Ms. Munro seconded the motion. The motion passed with unanimous consent.
Minutes Approved: January 3, 2022