November 1, 2010 Board Minutes

Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:05 p.m., on November 1, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Trevor Greene, Tony Miceli, and Frank Saletel. Susan Smith, Village Manager, was present. Asmi Panigrahi was absent. Michael Cornell, Council Representative, was absent. Evamarie Lambright, Covenant Advisor was present until 7:45 p.m.

Approval of the Agenda (Agenda 2):
Mr. Greene made a motion to approve the agenda. Mr. Miceli seconded the motion. The motion passed unanimously (4-0-0).

Resident Speak out (Agenda 3):
None.

New Business (Agenda 4):
A. Staff, Board, RAC, AC, and Council Representative Facility Usage Policy – Ms. Smith made the Board aware of two requests received that do not meet the policy. The Board discussed making changes to the policy. It was the consensus of the Board not to modify the policy at this time.

Old Business (Agenda 5):
A. “Community Playground”/Open Space Amenities – The Board reviewed the draft invitation to County Executive Ulman, Council Member Sigaty, Jim Irvin, and Phil Nelson to discuss the use of CA funds to construct bike lanes on Great Star Drive. Mr. Saletel made a motion to approve the letter as amended. Mr. Greene seconded the motion. The motion passed (4-0-0).
B. Master Plan Committee Charter – The Board reviewed the revisions to the charter. Additional revisions were discussed. Mr. Saletel made a motion to approve the charter with the additional revisions that were discussed. Mr. Greene seconded the motion. The motion passed (4-0-0). The Board discussed the Walkabout and a planning meeting was scheduled for Saturday, November 6 at 11 a.m. The Board requested that 10 clipboards be provided for attendees during the Walkabout. The Board reviewed the draft handout for the Walkabout and recommended changes. Ms. Smith will communicate the modifications to Jane Dembner.
C. Budget Testimony (CA & County) – The Board discussed items for the CA FY12 Budget. Mr. Saletel made a motion to prepare a letter to be sent to the Planning and Strategy Committee for their November 11th meeting that would identify the following items: Claret Hall front entrance improvements, Claret Hall countertop replacement, Claret Hall projector screen, and any items identified in the facility walkthroughs with Michelle Miller and Dennis Mattey. Mr. Green seconded the motion. The motion passed unanimously (4-0-0). Mr. Saletel and Ms. Smith will prepare the draft letter.
D. Social Media – The Board initiated discussion on the implementation of a Facebook page policy and discussed the need for standards for content and frequency of updates and the monitoring of comments.

Reports (Agenda 7):
A. Village Manager – A copy of the written report is on file with the minutes. It was the consensus of the Village Board to recognize the members of the Traffic & Safety Committee as the Volunteers of the Year. A discussion of the types of awards occurred. Ms. Smith discussed the addition of recycling at The Meeting Room and additional costs associated with expansion of the service. It was the consensus of the Board to revisit this when the MPNS Lease is reviewed at renewal time.
B. Board Chair – None.
C. Council Representative – None.
D. Liaison Areas – Mr. Saletel reported on the plans for a funeral home on MD 108. He recommend that the Association comment on this matter. Mr. Miceli commented on the dumpsters at the Village Center and the need to increase the number/size of the dumpsters or increase the frequency of trash pickups as the area is often overflowing and this is unsightly to travelers along Daylong Lane and the condominiums to the rear. Ms. Smith will follow-up with Kimco Realty.
.
Administrative Items (Agenda 8):
Mr. Greene made a motion to approve the October 18, 2010 Minutes as amended. Ms. Panigrahi seconded the motion. The motion passed (3-0-0)).

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Miceli made a motion to adjourn the meeting at 9:10 p.m. Mr. Saletel seconded the motion. The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: December 6, 2010 (as amended)