May 7, 2012 Board Minutes

Susan Smith, Village Manager, called the regularly scheduled meeting to order at 7:05 p.m., on May 7, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Kenny Kan, DengFeng Liu, tony Miceli, Liyan Zhang.  Sean Salisbury, Student Member, was present. Dipper Wettstein arrived at 7:30 p.m.  Susan Smith, Village Manager, was present.  Todd Harrison and Michael Cornell, Columbia Council Representative, were absent. Mr. Salisbury departed at 8:19 p.m.

Approval of the Agenda (Agenda 2):

Mr. Kan made a motion to approve the agenda with the removal of 5. Election of Officers, which will be addressed at the May 21, 2012 meeting.  Mr. Miceli seconded the motion.  The motion passed (4-0-0) (Student Advisory Vote – in favor).

Mr. Miceli made a motion to appoint Susan Smith as the Village Manager for FY2013.  Mr. Liu seconded the motion.  The motion passed (4-0-0) (Student Advisory Vote – in favor).

Administrative Items (Agenda 3):

Mr. Kan made a motion to table the April 23, 2012 Minutes.  Mr. Miceli seconded the motion.  The motion passed (4-0-0) (Student Advisory Vote – in favor).

Resident Speak Out (Agenda 4):

Mr. Paul Buchanan, 5900 Whaleboat Drive, #104, Clarksville, spoke out at the meeting regarding the need for a post office in Clarksville.  Mr. Buchanan offered to take the lead in exploring the options and contacting the appropriate agencies and elected officials.  The Board thanked Mr. Buchanan for his offer and requested that Mr. Buchanan provide periodic updates to the Village Board.

Board Candidate Interview (Agenda 6):

The Board interviewed Peter Ritzcovan, 6036 Winter Grain Path, Clarksville for the open position on the Village Board.

Board Meeting Calendar (Agenda 7A):

Ms. Smith provided the Board with two calendar options:  one meeting per month and two meetings per month.  Discussion.  The Board asked Ms. Smith to revise the calendar using a combination schedule, perhaps alternating each month.

Board Training (Agenda 7B.):

Ms. Smith provided the new Board Members with dates available for training.  It was the consensus to wait until the appointee’s schedule can be considered.

Board Member Responsibilities (Agenda 7C.):

The Board Members present completed the Fiduciary Responsibility forms and submitted their requests for Letters of Compliance.

Board Membership (Agenda 8A):

Mr. Miceli made a motion to appoint Jenny Chu to the open position on the Board of Directors.  Mr. Kan seconded the motion.  Discussion.  The motion passed (5-0-0) (Student Advisory Vote – in favor).  Ms. Smith will follow-up with both applicants.

Village Manager’s Report (Agenda 9A):  Written Report provided.  Ms. Smith provided an update on the Assessment Share Model.  Kenny Kan will review. Mr. Wettstein will attend the Pre-Submission Meeting for Parcel D in downtown Columbia on May 22.

Board Chairperson (Agenda 9B):

None.

Council Representative (Agenda 9C):

None.

Liaisons (Agenda 7D):

Mr. Salisbury mentioned that there have been issues with the storm water retention pond at River Hill High School.  He will send a photo to Mr. Wettstein so he can review with John McCoy, CA.  Mr. Salisbury informed the Board that a rain garden had been installed by students at the school.  Mr. Salisbury inquired about the Student Member position and expressed interest in serving for another year. 

Executive Session (Agenda 9:

At 8:19 p.m. Mr. Kan made a motion to move into Executive Session for the purpose of discussion of potential litigation and personnel matters.  Mr. Wettstein seconded the motion.  The motion passed (5-0-0).  Mr. Kan made a motion to adjourn the Executive Session at 8:49 p.m. Mr. Miceli seconded the motion. The motion passed (5-0-0).

Board Speak Out (Agenda 10):

The Board discussed the Student Member Committee and asked that this be an item for discussion at the next meeting.  It was the consensus of the Board that officers will be elected at the next meeting.  The Board requested that Ms. Smith try to arrange for presentations by the applicants and the opposition to the Donaldson Funeral Home proposal.  The Board requested that Ms. Smith coordinate with Mr. Greene for an MPC update.

Adjournment (Agenda 11):

Mr. Wettstein made a motion to adjourn the meeting at 9:02 p.m. Mr. Liu seconded the motion.  The motion passed (5-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  May 21, 2012