May 3, 2010 Board Minutes

River Hill Board of Directors Meeting
May 3, 2010

Todd Harrison called a regularly scheduled meeting of the River Hill Village Board to order at 7:02 p.m., on May 3, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Trevor Greene, Tony Miceli, and Frank Saletel. Michael Cornell, Council Representative, and Susan Smith, Village Manager were present. Mary Harris, Events/Newsletter Coordinator, joined the meeting at 8:50 p.m.

Approval of the Agenda (Agenda 2):
Mr. Saletel made a motion to approve the agenda with the addition of 6b. Facility Usage Policy. Mr. Greene seconded the motion. The motion passed unanimously (4-0-0).

Resident Speak out (Agenda 3):
None.

Election of Officers and Appointment of Village Manager (Agenda 4):
Mr. Saletel made a motion to appoint Susan M. Smith as Village Manager for another fiscal year. Mr. Miceli seconded the motion. The motion passed unanimously (4-0-0).

Mr. Greene made a motion to appoint Mr. Harrison to be Chair for the fiscal year. Mr. Saletel seconded the motion. The motion passed unanimously (4-0-0).

Mr. Miceli made a motion to appoint Mr. Saletel as Vice Chair of the Village Board of Directors for the fiscal year. Mr. Greene seconded the motion. The motion passed unanimously (4-0-0).

Old Business (Agenda 5):
A. Board Membership – At 7:07 p.m. Mr. Saletel made a motion to move into Executive Session for consultations with legal counsel. Mr. Greene seconded the motion. The motion passed unanimously. At 7:45 p.m. Mr. Miceli made a motion to adjourn the executive session. Mr. Saletel seconded the motion. The motion passed unanimously (4-0-0).
B. Website Presentation – The Board met with Kayle Simon, Real Fresh Creative, to review the website. Board Members will provide comments to staff within the next five days. The goal is to go live with the site May 15.
C. FY11 Operating Budget – Ms. Smith presented a revised draft Operating Budget for FY11. Following discussion, Mr. Greene made a motion to approve the budget with the option of amending the budget in the future. Mr. Saletel seconded the motion. The motion passed unanimously (4-0-0).

New Business (Agenda 6):
A. FY11/12 Management Contract – Mr. Saletel made a motion to approve the FY11/12 Management Contract. Mr. Miceli seconded the motion. The motion passed unanimously (4-0-0).
B. Facility Usage Policy – Ms. Smith distributed copies and reviewed the recommended changes to the Staff, Board RAC, AC, Council Representative Facility Usage Policy (copy on file with original minutes). Mr. Miceli made a motion to approve the Facility Usage Policy with the change to include bookings no more than 60 days in advance. Mr. Harrison seconded the motion. The motion passed (3-0-1).

Reports (Agenda 7):
A. Village Manager – Ms. Smith distributed copies of her written report (copy on file with the Minutes).
B. Council Representative – Copies of the FY10 CA Board Committee Accomplishments were distributed.
C. Chairperson – None.
D. Liaison Areas – The Board discussed having student members on the Board. Mr. Miceli recommended that the Board request interested students provide an essay on why they want to be on the Village Board, provide two letters of recommendation (one from the principal, one from the SGA Advisor). He recommended that the student member term run June 1 – April 30. Mr. Miceli will follow-up with RHHS and AHS and ask for students to submit their applications by May 15.

Mr. Saletel asked that the Village Manager provide a monthly financial report at the 2nd
meeting of each month. Mr. Miceli reported on the April 28 Traffic & Safety Committee
Meeting: pedestrian crosswalks will be painted, the state law signs will be installed at entrances to the village, a speed survey will be conducted on Linden Linthicum Lane, no parking signs will be fixed, ADA compliant features will be installed at the Linden Linthicum Lane crosswalk, and they will coordinate with the County to have the street trees pruned. Concerns were raised regarding the MD 32 ramp at Great Star Drive.

Administrative Items (Agenda 8):
Mr. Greene made a motion to approve the April 19, 2010 minutes as presented. Mr. Saletel seconded the motion. The motion passed unanimously (4-0-0).

Board Speak out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Saletel made a motion to adjourn the meeting at 9:47 p.m. Mr. Greene seconded the motion. The motion passed unanimously (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: May 17, 2010