May 21, 2012 Board Minutes

Eva Lambright, Village Covenant Advisor, called the regularly scheduled meeting to order at 7:00 p.m., on May 21, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Jenny Chu, Todd Harrison, Kenny Kan, DengFeng Liu, Tony Miceli,  Dipper Wettstein, Liyan Zhang and Sean Salisbury; Student Member.  Susan Smith, Village Manager and Michael Cornell, Columbia Council Representative, were absent. Mr. Salisbury and Ms. Lambright departed at 8:12 p.m.

Approval of the Agenda (Agenda 2):

Mr. Miceli made a motion to amend the agenda to move 5- Election of Officers, to Agenda 3.  Mr. Harrison seconded the motion.  The motion passed (7-0-0) (Student Advisory Vote – in favor).

Election of Officers (Agenda 5):

Mr. Miceli made a motion to appoint Dipper Wettstein Board Chair for FY2013.  Mr. Kan seconded the motion.  The motion passed (7-0-0) (Student Advisory Vote – in favor).

Mr. Harrison made a motion to appoint Tony Miceli as Vice Chair. Mr. Zhang seconded the motion. The motion passed 7-0-0 (Student Advisory Vote – in favor).

Administrative Items (Agenda 3):

Mr. Liu made a motion to approved the April 23, 2012 and the May 7, 2012 Minutes, as presented. Mr. Kan seconded the motion. The motion passed (7-0-0). (Student Advisory Vote- in favor).

Resident Speak Out (Agenda 4):

Robert Runser- River Hill Master Plan Committee provided the Board with an update on Village Center boundaries; Options to restore the Post Office; Monitoring of the Gateway Property; and the Bike Accessibility report.

Representatives in opposition to the Donaldson Funeral Home spoke about concerns about the negative impact on traffic and environmental safety. At 7;38 pm Mr. Wettstein asked that they wrap the session up. They requested five minutes. Mr. Kan called for 5 minutes, Ms. Chu seconded the motion. The motion passed (7-0-0). Peter Li, PhD, concluded with concerns about concerns for possible contamination of well water and bacteria in fractured rock; raised a concern about the facility eventually requesting use of public water, for which all resident’s including River Hill residents, would be responsible.

New Business (Agenda 6):

None

Old Business (Agenda 7A):

Mr. Wettstein made a motion to approve revised Board Meeting calendar. Mr. Harrison seconded the motion. The motion passed (7-0-0) (Student Advisory Vote- in favor).

Board Training (Agenda 7B.):

Mr. Wettstein made motion to approve June 18, 2012 as Board Training date for new Board Members. Mr. Miceli seconded the motion. The motion passed (7-0-0) (Student Advisory Vote- in favor).

Manager’s Report (Agenda 8A.):

Written Only.  On file with the original minutes.

Covenant Advisor’s Report (Agenda 8B):

Written report on file with the original minutes.  Ms. Lambright reviewed the report.

Liaisons (Agenda 8D)

Liaison responsibilities were discussed and assigned as follows:

Mr. Kan – Finance

Mr. Harrison- Board Operations

Mr. Miceli – Traffic & Safety

Open Space – Mr. Liu

Special Events – Ms. Chu

Master Plan – Mr. Zhang

Executive Session (Agenda 9):

Mr. Kan made a motion to move into Executive Session at 8:12 p.m. to discuss personnel matters and potential litigation. Jenny Chu seconded the motion. The motion passed (7-0-0). (Student Advisory Vote- in favor).  Mr. Kan made a motion to adjourn Executive Session.  Mr. Zhang seconded the motion.  The motion passed (7-0-0).

Board Speak Out (Agenda 10):

The Board discussed the Donaldson Funeral Home.  Mr. Miceli made a motion to have Mr. Kan draft a letter for review by the Board.  Mr. Zhang seconded the motion.  The motion passed (6-0-1).

Adjournment (Agenda 11):

Mr. Harrison made a motion to adjourn the meeting at 8:55 p.m.  Mr. Miceli seconded the motion.  The motion passed (7-0-0).

Minutes submitted by: Eva Lambright, Covenant Advisor

Minutes Approved:  June 4, 2012 (as amended)