May 2, 2016 Board Minutes

River Hill Board of Directors
Meeting Minutes
May 2, 2016

Susan Smith, River Hill Village Manager, called the regularly scheduled meeting to order at 7:00 p.m. on May 2, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Board Members present were Michael Cornell, Mavourene Robinson, Richard Thomas, and Liyan Zhang. Mr. Wu, Council Representative, and Ms. Zhang, Student Member, were absent. Ms. Robinson left the meeting at 8:01 p.m. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Cornell made a motion to approve the agenda as amended to move Agenda Item 7A. – Election Results immediately following Agenda Item 4. – Mosquito Presentation. Mr. Thomas seconded the motion. The motion passed (3-0-0).

Resident Speak Out (Agenda 3):
None.

Ms. Bodner, Columbia Association Environmental Program Assistant – Mosquito Control (Agenda 4):
Ms. Bodner presented information about mosquitos and the Zika virus. She is planning resident workshops that will include instructing attendees on how to reduce opportunities for mosquito breeding and to make traps. A workshop will be offered in River Hill. Ms. Robinson recommended partnering with local schools.

Election Results (Agenda 7A):
Mr. Cornell made a motion to accept and file the election results. Mr. Thomas seconded the motion. The motion passed (3-0-0). Mr. Zhang officially joined the Board to begin a two-year term (ending April 30, 2018).

Board Membership – Interviews (Agenda 5):
The Board interviewed River Hill residents Harjeet Singh Jandu (Pure Sky Place) and Avraham Azrieli (South Wind Circle) for appointment to the Board of Directors. Mr. Cornell made a motion to appoint Harjeet Singh Jandu and Avraham Azrieli to two-year terms (ending April 30, 2018) on the Association’s Board of Directors. Mr. Thomas seconded the motion. The motion passed (4-0-0).

At 7:55 p.m., Mr. Jandu and Mr. Azrieli were invited to sit with the Board and begin their terms.

Election of Officers and Appointment of Village Manager (Agenda 6):
Mr. Zhang made a motion to appoint Mr. Cornell to be Board Chairperson for FY17. Mr. Thomas seconded the motion. The motion passed (6-0-0).

Mr. Zhang made a motion to appoint Mr. Thomas to be Board Vice Chair for FY17. Ms. Robinson seconded the motion. The motion passed (6-0-0).

Ms. Robinson made a motion to appoint Ms. Smith as Village Manager for FY17. Mr. Zhang seconded the motion. The motion passed (6-0-0).

Administrative Items – April 28, 2016 Minutes (Agenda 7B):
Mr. Zhang made a motion to approve the April 28, 2016 Minutes as submitted. Mr. Thomas seconded the motion. The motion passed (3-0-2).

FY17 Management Contract (Agenda 8A):
Ms. Smith reviewed the final version of the contract. Mr. Thomas made a motion to approve the contract as submitted. Mr. Azrieli seconded the motion. The motion passed (5-0-0).

Manager’s Report (Agenda 9A):
Ms. Smith made the Board aware of: the May newsletter article contributed by Ms. Zhang (Student Member); the upcoming Pet-a-Palooza event on May 14 and “in kind” donations made by Kendall, Bark, and AMC Theatres; and a concern raised by a new resident about noise from MD 32 and the need for sound walls.

Board Chair’s Report (Agenda 9B):
Mr. Cornell welcomed Mr. Azrieli and Mr. Jandu and thanked them for volunteering to serve on the Board. Mr. Cornell noted that Mr. Matthew’s contract as CA President had been renewed.

Council Representative’s Report (Agenda 9C):
None.

Liaisons/Student Member (Agenda 9D):
None.

Board Speak Out (Agenda 10):
Mr. Thomas reminded the Board of the need to establish a salary/compensation policy. The Board discussed the need to identify liaison responsibilities, tasks for the upcoming year, and quarterly committee reports.

Adjournment (Agenda 11):
Mr. Thomas made a motion to adjourn the meeting at 8:59 p.m. Mr. Azrieli seconded the motion. The motion passed (5-0-0).