May 16, 2011 Board Minutes

Todd Harrison welcomed the new Board Members beginning at 7:01 p.m., on May 16, 2011, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Tony Miceli, Cynthia Asoka, Kenny Kan, Zachary Marks, and Dipper Wettstein.  Michael Cornell, Council Representative, and Susan Smith, Village Manager, were present.

Approval of the Agenda (Agenda 2):

Mr. Kan made a motion to approve the agenda with the addition of 7A.  Board Meeting Calendar, 7B.  Board Training, and 7C. Fiduciary Responsibility Forms.  Mr. Miceli seconded the motion. The motion passed unanimously (6-0-0).

Administrative Items (Agenda 3):

Mr. Miceli stated that the draft April 25, 2011 minutes appeared correct. Mr. Harrison agreed.  The draft minutes will be placed in the file.

Resident Speak Out (Agenda 4):

None.

Election of Officers and Appointment of Village Manager (Agenda 5):

Mr. Kan made a motion to appoint Susan Smith as Village Manager for another year.  Mr. Wettstein seconded the motion.  The motion passed unanimously (6-0-0).

Mr. Miceli made a motion to appoint Susan Smith as the Association’s Designated Agent for another year.  Mr. Wettsten seconded the motion.  The motion passed unanimously (6-0-0).

Mr. Wettstein nominated Tony Miceli to serve as Board Chairperson for the fiscal year.  Mr. Marks seconded the motion.  The motion passed unanimously (6-0-0).

Ms. Asoka nominated Todd Harrison to serve as Board Vice Chairperson for the fiscal year.  Mr. Wettstein seconded the motion.  The motion passed unanimously (6-0-0).

Executive Session (Agenda 6):

Mr. Miceli made a motion to move into Executive Session at 7:15 p.m. for personnel matters and potential litigation.  Mr. Wettstein seconded the motion.  The motion passed unanimously (6-0-0).  At 7:52 p.m. Mr. Wettstein moved to adjourn the Executive Session.  Ms. Asoka seconded the motion.  The motion passed unanimously (6-0-0).

New Business (Agenda 7):

A.      Board Meeting Calendar – Ms. Smith presented a draft schedule for Board Meetings.  Mr. Kan made a motion to approve the schedule as amended.  Mr. Wettstein seconded the motion.  The motion passed unanimously (6-0-0).

B.      Board Training – Board training materials were distributed to new members.  It was the consensus of the new Board Members to meet on June 20 at 6 p.m. for training.

C.      Fiduciary Responsibility Forms – The Fiduciary Responsibility forms were distributed and returned

Old Business (Agenda 8):

A.      River Hill Garden Center Re-zoning Request – Ms. Asoka recused herself from the discussion.  The Board reviewed the draft letter to be sent to the Zoning Board.  Ms. Smith will clarify who will be able to testify on behalf of the Association since Mr. Saletel is no longer a member of the Board.  Mr. Wettstein is willing to attend the Zoning Board hearing.  Mr. Wettstein made a motion to approve the letter as amended.  Mr. Marks seconded the motion.  The motion passed (5-0-1).

Reports (Agenda 9):

A. Village Manager – A written report is on file with the Minutes. The Board discussed the Student Member and Teen Advisory Committees and will begin to interview candidates for tehse committees at the June 6 meeting.  The Board reviewed the FY11 3rd Quarter Key Financial Data report.  Liaison responsibilities were agreed to as follows: Kenny Kan – Financial Matters, Tony Miceli – Traffic & Safety, Todd Harrison – Association Operations, Dipper Wettstein – Open Space & Development, Zachary Marks – Open Space & Development, Cynthia Asoka – Special Events.  Ms. Smith reminded the Board to “save the date” for the June 30 – Ignite Columbia session.

B.  Chairperson – None.

C.  Council Representative – Mr. Cornell reported that Shari Zaret was elected as the CA Board Vice Chair and he will be serving as the Board Chairperson and that the Board held a successful retreat.  CA is working on a funding mechanism that will enable Columbia residents to obtain funds when they make energy improvements to their residential properties.  CA is also working on establishing The Friends of Columbia as a 501c(3) and that Kathleen Dragovich, former CA Board member, will serve as the Chair of the Board.

D.  Liaisons – None.

Board Speak Out (Agenda 10):

Ms. Asoka inquired about obtaining a light at the MD 108/Linden Linthicum Lane intersection.  Mr. Miceli explained that in the most recent study performed by the State Highway Administration, the intersection had not met the warrants needed for a light.

Adjournment (Agenda 11):

Mr. Miceli made a motion to adjourn the meeting at 9:04 p.m.  Mr. Kan seconded the motion.  The motion passed (6-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  June 6, 2011