May 1, 2017 Minutes

River Hill Board of Directors

Meeting Minutes

May 1, 2017

Opening (Agenda 1):

Susan Smith, Village Manager, called the Board meeting to order at 7:02 p.m., and presided over the meeting until a new chairman was elected. The following members were in attendance: Robert Choi, Harjeet Jandu, Dalia Shlash, Richard Thomas, Jason Zagnit. Jennifer Zhang, Student Member, was in attendance. Mr. Zhang and Mr. Wu were absent. A list of attendees is on file with the Minutes. Ms. Zagnit left the meeting at 8:05 p.m. Ms. Zhang left the meeting at 8:15 p.m.

Approval of the Agenda (Agenda 2):

Mr. Choi made a motion to approve the agenda. Mr. Zagnit seconded the motion. The motion passed (3-0-2) (Student Advisory Vote – in favor).

Resident Speak Out (Agenda 3):

None.

Election Results (Agenda 4A):

Ms. Smith presented the election results on behalf of the Election Committee. Dalia Shlash and Richard Thomas were elected to two-year terms on the Board of Directors. The ballot questions to amend the Association’s By-laws passed. Mr. Jandu made a motion to accept and file the election results as presented. Mr. Choi seconded the motion. The motion passed (3-0-2) (Student Advisory Vote – in favor).

Election of Officers (Agenda 4B):

Mr. Zagnit nominated Richard Thomas to serve as the Board Chairperson. Mr. Jandu seconded the motion. The motion passed (5-0-0) (Student Advisory Vote – in favor).

Mr. Choi nominated Harjeet Jandu to serve as the Board Vice Chairperson. Ms. Shlash seconded the motion. The motion passed (5-0-0) (Student Advisory Vote – in favor).

Board Membership (Agenda 4C):

Mr. Zagnit made a motion to appoint Renee DuBois to fill the open position of the Board for the term ending April 30, 2019. Ms. Shlash seconded the motion. The motion passed (5-0-0) Student Advisory Vote – in favor). It was the consensus of the Board to ask Tony Miceli to Chair the Traffic and Safety Committee.

Appointment of Village Manager (Agenda 4D):

Mr. Jandu made a motion to appoint Susan Smith as Village Manager for another year. Mr. Choi seconded the motion. The motion passed (5-0-0) (Student Advisory Vote – in favor).

Board Member Responsibilities (Agenda 4E):

Ms. Smith distributed the following items for signature: FY18 Fiduciary Responsibility Form, Conflict of Interest Policy, Code of Ethics, Training Acknowledgement Form – May.

Administrative Items (Agenda 5):

Mr. Thomas made a motion to approve the April 17, 2017 minutes. Mr. Zagnit seconded the motion. The motion passed (2-0-3).

FY18 Budget (Agenda 6A):

Mr. Jandu made a motion to approve the FY18 Budget as presented. Mr. Choi seconded the motion. The motion passed (5-0-0) (Student Advisory Vote – in favor).

Village Manager’s Report (Agenda 7A):

A written report is on file with the original minutes. Ms. Smith made the Board aware of recent thefts from vehicles. The Board discussed having CA present the recently completed Open Space Assessment and Village and Neighborhood Signage at an upcoming meeting. It was the consensus of the Board to schedule a presentation on the Open Space Assessment and Ms. Smith will coordinate with CA to obtain an electronic version of the signage information. Ms. Smith highlighted the items contained in the written report: cell tower on Grace Drive, the County’s ongoing Development Regulations Assessment, and traffic and safety issues on Empty Song Road and Summer Sunrise Drive.

Board Chair Report (Agenda 7B):

Mr. Thomas discussed the need to review the assessment share with Council Representative Wu. Mr. Thomas requested that CA provide the Board with updated assessment revenue broken out by village.

Council Representative Report (Agenda 7C):

Mr. Wu shared electronically Andy Stack’s, CA Board Chair, review of FY2017. A copy is on file with the original minutes.

Liaisons/Committees (Agenda 7D):

None.

Board Speak Out (Agenda 8):

Ms. Smith will check on the invitations to the Clarksville Commons opening.

Adjournment (Agenda 10):

Mr. Choi made a motion to adjourn the meeting at 8:32 p.m. Ms. Shlash seconded the motion. The motion passed (4-0-0).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  June 5, 2017