March 7, 2011 Board Minutes

Todd Harrison, Chair, called a regular meeting of the River Hill Village Board to order at 7:05 p.m., on March 7, 2011, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Trevor Greene, Tony Miceli, Asmi Panigrahi, and Frank Saletel.  Michael Cornell, Council Representative, was present. Susan Smith, Village Manager, was present.  Mr. Cornell left the meeting at 9:06 p.m.

Approval of the Agenda (Agenda 2):

Mr. Miceli made a motion to remove Agenda #5 (Covenant Advisor Report.  Mr. Saletel seconded the motion.  The motion passed unanimously (5-0-0).

Administrative Items (Agenda 3):

Mr. Greene made a motion to approve the February 21, 2011 minutes as amended.  Mr. Harrison seconded the motion.  The motion passed unanimously (5-0-0).

Resident Speak Out (Agenda 4):

None.

Executive Session (Agenda 6):

Mr. Harrison made a motion to move into Executive Session at 7:12 p.m. for the discussion of litigation.  Mr. Saletel seconded the motion.  The motion passed unanimously (5-0-0).  At 7:23 p.m. Ms. Panigrahi moved to adjourn the Executive Session.  Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

New Business (Agenda 7):

A. FY11 3^rd Quarter Financial Reports & Variance Analysis – Ms. Smith reviewed the reports.  Mr. Saletel made a motion to approve the reports and variance analysis as submitted.  Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

B.      Donation Requests – Mr. Greene made a motion to table a decision on the requests for donation.  Ms. Panigrahi seconded the motion.  The motion passed unanimously (5-0-0).

C.      Newsletter Guidelines – The Board discussed the draft guidelines developed by Mr. Saletel.  Mr. Saletel made a motion to approve the guidelines with amendments to modify paragraph 2, delete paragraph 6, and add that “links to the village’s online website may be included.”  Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

D.      By-Laws Amendment for Student Member – The Board discussed changes to the draft Student Member Application Requirements and the draft By-Law changes.  Revisions were made. It was the consensus of the Board to have the drafts reviewed by an attorney. Ms. Smith recommended that the Board utilize Tim McCormick and the Board agreed.  It was the consensus of the Board to advertise the availability of the positions with the knowledge that they are contingent on review by counsel and approval of changes to the By-Laws by the Members at Village Elections/Annual Meeting.  Applications will be due April 15 for with interviews with the Village Board planned for April 25.

Old Business (Agenda 8):

A.      “Community Playground”/Open Space Amenity – In light of a lack of funding in FY12, the Board discussed whether to proceed with a request for a fitness trail and/or disc golf course.  It was the consensus of the Board to include this as an agenda item for the March 21, 2011 meeting.

Reports (Agenda 9):

 A. Village Manager – A written report is on file with the Minutes.  Ms. Smith reminded the Board of the need for chaperones for Rockfest on April 1.Ms. Smith reviewed the FY11 4^th Quarter estimates.  Discussion. It was the consensus of the Board to purchase a camera for use by Association staff and a new chair for the front desk with FY11 operating funds. These are out-of-budget purchases.  A budget work session will be held on March 15 at 6:30 p.m.  Snacks will be provided.

B.  Chairperson – None.

C.  Council Representative – None.

D.  Liaisons – Mr. Greene provided an update on the Master Plan Committee’s community workshop scheduled for April 30 at 10 a.m. in conjunction with Village Elections.

The Board discussed Village Elections and using the gym and Giant as polling locations.  Mr. Saletel made the Board aware of the Columbia Patch article that discussed the removal of tot lots, including RH9 in River Hill.  Mr. Saletel expressed frustration with the fliers left at homes by solicitors.  Mr. Miceli noted that he had conducted a MPC interview with the General Manager at Win Kelly and that this will be the final merchant interview for the time being.  Ms. Panigrahi provided an update on the plans for Rockfest.

Board Speak Out (Agenda 10):

None.

Adjournment (Agenda 10):

Mr. Miceli made a motion to adjourn the meeting at 9:36 p.m.  Mr. Greene seconded the motion.  The motion passed (5-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  March 21, 2011