March 21, 2011 Board Minutes

Todd Harrison, Chair, called a regular meeting of the River Hill Village Board to order at 7:00 p.m., on March 21, 2011, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Trevor Greene, Tony Miceli, and Asmi Panigrahi. Michael Cornell, Council Representative, was present. Susan Smith, Village Manager, was present. Frank Saletel was absent.

Approval of the Agenda (Agenda 2):
Mr. Miceli made a motion to approve the agenda as presented. Ms. Panigrahi seconded the motion. The motion passed unanimously (4-0-0).

Administrative Items (Agenda 3):
Mr. Greene made a motion to approve the March 7, 2011 minutes as presented. Ms. Panigrahi seconded the motion. The motion passed unanimously (4-0-0).

Resident Speak Out (Agenda 4):
None.

Teen Advisory Committee Update (Agenda 5):
Keshov Kowtha provided a summary of the successful One Day Event. Asmi Panigrahi, Pauline Shih, Polly Adhya, and Tina Chen presented a status report on the Rockfest Event that will be held on April 1. Six local bands will be playing. Donations of food and raffle items are being solicited from local merchants.

Executive Session (Agenda 6):
Ms. Panigrahi made a motion to move into Executive Session at 7:15 p.m. for consultation with legal counsel. Mr. Greene seconded the motion. The motion passed unanimously (4-0-0). At 7:53 p.m. Mr. Greene moved to adjourn the Executive Session. Mr. Harrison seconded the motion. The motion passed unanimously (4-0-0).

Old Business (Agenda 7):
A. By-Laws Amendment for Student Member – Mr. Miceli, under the powers of the Board of Directors to establish committees, made a motion to create a Student Member Committee of up to two members. Mr. Greene seconded the motion. The motion passed unanimously (4-0-0). A charter for the Student Member Committee will be developed. It was the consensus of the Board that the committee members will serve in an advisory capacity only. It was also the consensus of the Board that the term of membership would follow the school year and that the positions would be advertised over the summer. Ms. Panigrahi will develop a draft charter for the Student Member Committee.
B. Donation Request – Mr. Greene made a motion to approve a $100 donation to the 5th District Volunteer Fire Station. Mr. Miceli seconded the motion. The motion passed unanimously (4-0-0). Ms. Panigrahi made a motion to approve a $150 donation to the Atholton High School Post Prom Party. Mr. Miceli seconded the motion. The motion passed unanimously (4-0-0).
C. “Community Playground”/Open Space Amenity – It was the consensus of the Board to not take further steps at this time to pursue CA capital funds for an open space amenity such as a disc golf course or fitness trail.

New Business (Agenda 8):
A. FY12 Budget – Ms. Smith presented the draft operating budget for FY12, reported on the work session held on March 15, and provided an overview of the assumptions. It was the consensus of the Board to publicize this draft for resident review and input.
B. Free Use Request – Mr. Miceli made a motion to approve the free usage of The Meeting Room by the Pheasant Ridge Rapids and Pointers Run Piranhas Swim Teams on May 22 and July 24, 2011. Mr. Harrison seconded the motion. The motion passed unanimously (4-0-0).

Reports (Agenda 9):
A. Village Manager – A written report is on file with the Minutes. Ms. Smith reminded the Board of the need for chaperones for Rockfest on April 1. Michael Cornell will chaperone and Todd Harrison may be able to chaperone. Ms. Smith made the Board aware of the Planning Board’s recommendation regarding the zoning change request for the River Hill Garden Center property. It was the consensus of the Board that the Association should testify before the Zoning Board on April 14. Ms. Smith will check on Mr. Saletel’s availability.
B. Chairperson – None.
C. Council Representative – Mr. Cornell reported that CA is working to create a funding mechanism that would enable resident to obtain funding for installing alternative energy technologies.
D. Liaisons – Mr. Greene reported on the Master Plan Workshop that was held on March 19. Ms. Panigrahi reported that the Teen Advisory Committee will meet at 6:30 p.m. prior to the meeting with the Bands.

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 11):
Mr. Greene made a motion to adjourn the meeting at 8:59 p.m. Ms. Panigrahi seconded the motion. The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: April 25, 2011