March 19, 2012 Board Minutes

Tony Miceli, Chair, called the regularly scheduled meeting to order at 7:00 p.m., on March 16, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Todd Harrison, Kenny Kan and Chao Wu.  Sean Salisbury, Student Member, Michael Cornell, Columbia Council Representative, and Susan Smith, Village Manager, were present.  Cynthia Asoka, Zachary Marks, Dipper Wettstein were absent. Mr. Salisbury left the meeting at 7:55 p.m.

Approval of the Agenda (Agenda 2):

Mr. Harrison made a motion to approve the agenda with the addition of 7B.  RHHS Post Prom Party Donation Request.  Mr. Kan seconded the motion.  The motion passed (4-0-0) (Student Member – in favor). 

Administrative Items (Agenda 3):

The March 5, 2012 Minutes were tabled for review at the next meeting.

Resident Speak Out (Agenda 4):

Mr. Scott Erickson, a resident of the Clarksville Overlook Community, spoke to the Board regarding the proposed Donaldson Funeral Home on MD 108.  This community is opposed to the plans and is seeking support from residents in the surrounding area.  The impact of increased traffic is a major concern as is the potential for groundwater contamination since surrounding residential areas are on well and septic.  Although the petitioner has made revisions, the opposition does not feel they have been adequately addressed and have retained counsel and experts. The Board discussed the need to obtain the input of the Association’s Master Plan Committee.  The possible impact on the Police Department’s budget was discussed. The next hearing will be held on April 26, 2012.

Village Manager’s Report (Agenda 5A):  A written report is on file with the Minutes.  Ms. Smith reviewed the Covenant Advisor’s report.

Board Chairperson (Agenda 5B):

None.

Council Representative (Agenda 5C):

Mr. Cornell reported that CA, in conjunction with the Howard Hughes Corporation, had submitted to the County revised plans for Symphony Woods Park. He reported that Splashdown is re-opening in the coming weekend, though long-term plans are uncertain at this time.  The Aquatics Master Plan will be discussed at the CA Board’s retreat later in March.  Options for renovating and/or rebuilding the Hobbits Glen Golf Club House have been presented.  Mr. Cornell reported that the solar panels at The River Hill Outdoor Pool have been installed but the electricity is not yet hooked up.  The CA Board is again discussing the proposal of legislation that would exclude Columbia and the Village Associations from many of the bills that affect MD homeowner’s associations.  Mr. Cornell explained that CA spends a great deal of time and money on lobbying to exclude Columbia and that the original concept was suggested by the Howard County Delegation because they spend a great deal of time focusing on these efforts.

Liaisons (Agenda 5D):

Mr. Salisbury reported that the Teen Advisory Committee and 10 -15 other teen volunteers will assist with the Breakfast with the Bunny event on March 24, 2012.

Executive Session (Agenda 6):

At 7:55 p.m. Mr. Harrison made a motion to move into Executive Session for the purpose of personnel matters and potential litigation.  Mr. Kan seconded the motion.  The motion passed (4-0-0).  Mr. Kan made a motion to adjourn the Executive Session at 9:20 p.m.  Mr. Wu seconded the motion.  The motion passed (4-0-0).

Village Contingency Fund (Agenda 7A):  It was the consensus of the Board to have Mr. Kan and Ms. Smith amend the letter per the discussion.

RHHS Post Prom Party Donation (Agenda 7B):  It was the consensus of the Board that, given the Association’s current financial situation, the Association is not in a position to contribute to the post-Prom parties for River Hill and Atholton High Schools.

FY13 RHCA Budget (Agenda 8A):  It was the consensus of the Board for Ms. Smith to publicize the draft FY13 Budget as presented (copy attached to the original Minutes).

Board Speak Out (Agenda 9):

Mr. Harrison expressed an interest in filling the remaining year in Ms. Asoka’s term should she need to resign.

The Board discussed having one meeting, rather than two, per month to encourage participation.

Adjournment (Agenda 10):

Mr. Kan made a motion to adjourn the meeting at 9:27 p.m.  Mr. Wu seconded the motion.  The motion passed (4-0-0). 

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  April 16, 2012