March 17, 2014 Minutes

Kenny Kan, Board Chair, called the regularly scheduled meeting to order at 7:04 p.m. on March 17, 2014, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Jenny Chu, Deng Feng Liu, and Dipper Wettstein.  Tiffany Kan, Student Member and Susan Smith, Village Manager, were present.  Melissa Bradshaw was absent. Kathy Chavers arrived at 7:06 p.m. and Liyan Zhang at 7:08 p.m. Michael Cornell, Council Representative, arrived at 7:30 p.m. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Wettstein made a motion to approve the agenda with the removal of Agenda Item 4 – Zoning Regulation Amendment and the addition of 8 – Donations. Mr. Liu seconded the motion. The motion passed as amended (4-0-1) (Student Advisory Vote – in favor).

Administrative Items (Agenda 3):
Mr. Liu made a motion to approve the Minutes from the March 3, 2014 meeting. Mr. Wettstein seconded the motion.  The motion passed (5-0-0) (Student Advisory Vote – in favor).

Columbia Home Tour Presentation (Agenda 5):
Joan Lancos, Home Tour Committee, provided information on the 2014 event.  The proceeds will benefit Rebuilding Together.  Volunteers are needed the day of the event and homes in River Hill will be needed in 2015.  The Association will advertise the event.

Resident Speak Out (Agenda 6):
Esti (Esteban) Schabelman introduced himself and expressed his interest in running for the Association’s Board of Directors.  Mr. Schabelman resides in Clarksville Overlook.

Executive Session (Agenda 7):
At 7:20 p.m., Ms. Chavers made a motion to move into Executive Session for the purpose of personnel and legal matters.  Mr. Liu seconded the motion.  The motion passed (6-0-0).

Mr. Cornell made a motion to adjourn the Executive Session at 7:48 p.m.  Mr. Kan seconded the motion.  The motion passed (6-0-0).

CA Aquatics and Fitness (Agenda 8A):
Mr. Wettstein presented a draft letter to the CA Board of Directors (attached to original Minutes) regarding support for capital improvements for the aquatics and tennis programs.  Discussion.  Mr. Wettstein made a motion to approve the correspondence.  Mr. Zhang seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor).

RHCA FY14 – 3^rd Quarter Financial Reports and Variance Analysis (Agenda 8B):
Mr. Kan and Ms. Smith reviewed the statements. Discussion.  Mr. Kan made a motion to approve the FY13 3^rd Qtr. Financial Reports and Variance Analysis as presented.  Mr. Liu seconded the motion.  The motion passed (6-0-0) (Student Advisory Vote – in favor).

Donations (Agenda 8C):
Mr. Kan made a motion to approve donations of $150 each to the River Hill and Atholton High School Post Prom events.  Mr. Wettstein seconded the motion.  The motion passed (5-0-1).  (Student Advisory Vote – in favor).

RHCA FY15 Operating Budget (Agenda 9A):
Mr. Kan and Ms. Smith reviewed the draft FY15 Operating Budget and recommendations for capital expenditures before the end of FY14.  Mr. Wettstein made a motion to approve the Draft FY15 Operating Budget and capital purchases to be made before the end of FY14.  Mr. Cornell seconded the motion. The motion passed (6-0-0). (Student Advisory Vote – in favor).  The draft budget will be posted online and in The Villager for public input.  It is expected that the final FY15 Budget will be approved at the April 21, 2014 meeting.

Simpson Oaks Development – Advisory Committee Update (Agenda 9B):
Ms. Chavers gave an update on the project.  She reported that all Committee members present at the Zoning Board meeting were in favor of residential use of the 66 acre parcel (vs. office use). A pre-submission meeting to present revised plans incorporating changes based on comments from the Zoning Board, County, and the public will be held on Wednesday, March 19. It was the consensus of the Board that the revised plans need to be reviewed by the Committee and that there is not enough time to return to the Board for approval of formal comments before the Design Advisory Panel meeting on March 26.  Instead, it was agreed that the Committee should present draft testimony to the Village Board prior to the Planning Board’s review of the project.  Ms. Smith will coordinate with Ms. Chavers to arrange a Committee meeting.

Manager’s Report (Agenda 10A):
A written report is on file with the original Minutes.  Ms. Smith and Mr. Zhang will attend the Market Analysis presentation on 3/25/14. Ms. Smith briefly identified the following upcoming meetings that may be of interest to the Board: 3/27/14 – SDP for 3^rd & 4^th phases of multi-use pathway; 3/31/14 – Pre-submission meeting for Crescent property concept plans; and 4-1-14 Pre-submission meeting for 2 homes on Trotter Rd.

Board Chair Report (Agenda 10B):
Mr. Kan asked to have an update on the Simpson Oaks development, the FY15 budget, and an update from the Master Plan Committee at the April 21 meeting.

Council Representative’s Report (Agenda 10C):
Mr. Cornell reported that the CA Board had passed the FY15 and Conditional FY16 Budgets which include funding for: completion of the pathway around Lake Kittamaqundi, bocce in Hickory Ridge park, engineering for a new indoor pool, Haven on the Lake anticipated to open in August, Owen Brown Tennis Club House and courts, and renovation of the Supreme Sports Club pool.  He also reported that the Inner Arbor Plan has been approved by the Design Advisory Panel and will be reviewed by the Zoning Board, CA has launched a new website and will be continuing to make improvements to it, and pathway signage will be installed in Wilde Lake.

Mr. Cornell, as the Association’s Chartering Representative to Boy Scout Troop 618, reported that the troop has 13 Life Scouts and recently bridged 6 Webelos to the troop.  He would like to find more ways to exhibit the relationship between the Association and the Troop and suggested a display case and efforts to link volunteer opportunities.

Liaisons/Student Members (Agenda 10D):
Ms. Kan reported that River Hill High School will hold its annual yard sale on March 22, 8 a.m. – 12 p.m. and encouraged members to attend.  Teens from the high schools will stop in at Claret Hall on March 28 to finish making blankets for the charities.

Board Speak Out (Agenda 11):
Mr. Wettstein thanked Ms. Chavers for her leadership efforts on the Simpson Oaks Advisory Committee.

Adjournment (Agenda 8):
Mr. Cornell made a motion to adjourn the meeting at 9:00 p.m. Mr. Liu seconded the motion.  The motion passed (6-0-0) (Student Advisory Vote – in favor).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  April 21, 2014