June 6, 2011 Board Minutes

Tony Miceli, Chairperson, opened the meeting at 7:02 p.m., on June 6 2011, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Cynthia Asoka, Todd Harrison, Zachary Marks, and Dipper Wettstein.  Michael Cornell, Council Representative, and Susan Smith, Village Manager, were present.  Kenny Kan arrived at 7:15 p.m.  Ms. Asoka departed at 9:55 p.m.

Approval of the Agenda (Agenda 2):

Mr. Harrison made a motion to approve the agenda with the removal of the May 2, 2010 notes.  Mr. Wettstein seconded the motion. The motion passed unanimously (5-0-0).

Administrative Items (Agenda 3):

Ms. Asoka made a motion to approved the May 16, 2011 minutes as submitted. Mr. Wettsten seconded the motion.  The motion passed unanimously (5-0-0).

Resident Speak Out (Agenda 4):

None.

River Hill Outdoor Pool Staff (Agenda 5):

Adam Scott, CA Pool Supervisor, and Stephen Henderson, River Hill Pool Manager, introduced themselves and distributed the pool schedules and informational brochures.  They discussed the new program for income qualified residents for hour-long beginner swimming lessons at cost of $2/lesson.  They explained that the spa at the River Hill pool was closed for the first week of the season due to a recall.  They reported that the volleyball court has been converted to a grassy area and that CA is considering how to best utilize the area i.e., additional shade structure, additional furniture.  They also reported that snack bar prices had increased slightly and advised the Board that June 12 will be 2^nd Sunday Swim, enabling residents to utilize the pool for free provided they can produce a Resident Card. The Pointers Run Piranhas swim coach and assistant coach arrived partway through the discussion and introduced themselves.

New Business (Agenda 6):

A.      Student Member Interview – The Board interviewed Sean Salisbury for appointment to the Student Member of the Board Committee and thanked him for his interest in serving the community.

B.      Teen Advisory Committee Interviews – The Board interviewed the following students individually:  Pauline Shih, Tiffany Kan, Deep Singh, Michelle Seu, Pradyun Dixit, and Sanjay Kunchakarra and thanked them for their interest in serving the community.

The Board discussed the number of members on the Teen Advisory Committee (TAC).   Mr. Harrison made a motion that the Student Member(s) would count toward the membership of the Teen Advisory Committee.  Mr. Wettstein seconded the motion.  The motion passed (5-1-0).

Mr. Harrison made a motion that the TAC will consist of a maximum of six (6) members which will include any Student Members of the Board.  Mr. Wettstein seconded the motion.  The motion passed (4-0-2).

It was the consensus of the Village Board not to consider any applications submitted after the May 31, 2011 deadline.  However, the Board recognized the lack of representation from students attending Atholton High School and encouraged staff to work with the Student Member and the TAC to engage students from the broader community.

Mr. Kan made a motion to appoint Sean Salisbury to the Student Member Committee pending receipt of his second letter of recommendation from the Principal at River Hill High School.  Mr. Marks seconded the motion.  The motion passed unanimously (6-0-0).

The Board discussed appointments to the TAC and Mr. Kan recused himself from the discussion.  Mr. Marks made a motion to appoint the following students to the TAC:  Pauline, Shih, Tiffany Kan, Deep Singh, Pradyun Dixit, and Sanjay Kunchakarra.  Ms. Asoka seconded the motion.  The motion passed (5-0-1).

Old Business (Agenda 7):

A.      River Hill Garden Center Re-zoning Request – Ms. Smith distributed a copy of the letter received from the Zoning Board explaining the need for testimony to be given under oath (copy on file with the minutes) and Mr. Saletel’s inability to attend the hearing on June 15.  Mr. Kan made a motion to appoint Todd Harrison as the Association’s representative at the June 15, 2011 hearing on ZB 1083M Klein/River Hill Garden Center.  Mr. Wettstein seconded the motion.  The motion passed (5-0-1).  Ms. Asoka abstained.

Executive Session (Agenda 8):

Mr. Kan made a motion to move into Executive Session at 9:27 p.m. for personnel matters and potential litigation. Mr. Wettstein seconded the motion.  The motion passed unanimously (6-0-0).  At 9:52 p.m. Mr. Kan moved to adjourn the Executive Session.  Mr. Marks seconded the motion.  The motion passed unanimously (6-0-0).

Reports (Agenda 9):

A.      Covenant Advisor – Ms. Lambright did not attend the meeting.

B.      Village Manager – A written report is on file with the Minutes.   The Board discussed the June 30 – Ignite Columbia session.  Mr. Kan will also attend.  It was the consensus of the Board to invite Sean Salisbury and the members of the Master Plan Committee to attend this gathering.  Ms. Smith distributed information regarding the Trotter’s Run Presubmission Meeting to be held on July 7, 2011 at 6 p.m. at the 5^th District VFD.  Mr. Wettstein will attend on behalf of the Association.  Ms. Smith made the Board aware of a  County Council bill to be on their June 20, 2011 agenda: CB-37-2011. This bill relates to parking issues associated with the proposal to construct a funeral home on MD 108 (Donaldson Funeral Home). It was the consensus of the Board to pass this information on to the Master Plan Committee.

Ms. Smith reported that a CD at Columbia Bank will mature on June 23.  It was the consensus of the Board to have Ms. Smith research interest rates and report back at the June 20 meeting.

Mr. Wettstein made a motion to approve $130 for Mary Harris to attend an Excel training class.  Mr. Marks seconded the motion.  The motion passed (5-0-0).

C.       Chairperson – None.

D.      Council Representative – Mr. Cornell reminded members about the Ignite Columbia! Event on June 30 and encouraged representation at the June 16 Pre-submission Meeting for the Symphony Woods project.   He announced that Phil Nelson has met with Howard Hughes Corporation’s new General Manager for Columbia.  He reported that the CA Board is expecting a staff recommendation regarding the CSS project, that a request for proposals has gone out for the Lake Elkhorn dredging project, that CA’s Speaker Series has been well attended and the plan to continue these, that at their next meeting the CA Board will discuss proposed legislation for tax breaks for swim clubs.

E.      Liaisons – None.

Board Speak Out (Agenda 10):

Mr. Miceli requested that Board Membership be an agenda item on June 20.

Adjournment (Agenda 11):

Mr. Miceli adjourned the meeting at 10:15 p.m.

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  June 20, 2011