June 5, 2017 Minutes

River Hill Board of Directors

Meeting Minutes

June 5, 2017

Opening (Agenda 1):

Richard Thomas, Board Chairperson, called the Board meeting to order at 7:02 p.m. The following members were in attendance: Robert Choi, Renee DuBois, Harjeet Jandu, and Dalia Shlash. Chao Wu, Columbia Council Representative, and Susan Smith, Village Manager, were in attendance. Mr. Zhang and Ms. Zhang, Student Member, were absent. Mr. Miceli joined the Board at the table following his appointment.

Approval of the Agenda (Agenda 2):

Mr. Wu made a motion to approve the agenda. Ms. DuBois seconded the motion. Mr. Jandu made a motion to remove 4. Cell Tower Update from the agenda. Ms. DuBois seconded the amendment. Both motions passed (5-0-0).

Administrative Items (Agenda 3):

Ms. DuBois made a motion to accept the May 1, 2017 minutes. Ms. Shlash seconded the motion. The motion passed (4-0-1).

CA Outdoor Pools – River Hill Pool Staff (Agenda 5):

Marty Oltmanns, Matt Herlihy, and Alexander Ekenberg from CA Aquatics met with the Board. They noted changes made to the wading pool prior to the start of the swim season. The River Hill Pool was back to being the busiest pool in 2016. In response to feedback from a member survey, CA Aquatics will be focusing on rule enforcement and cleanliness at the outdoor pools this summer. They also noted that programming changes have been made including: senior swim Monday – Friday at the Hobbits Glen pool; and Ultimate Rec Swim at the Thunder Hill pool with a climbing wall, pool toys, and floats. They reviewed the weather-related pool closure policy and use of mosquito dunks during the off-season. To help reduce the accumulation of trash, there will now be a 2^nd trash pick-up on days when there are pep rallies or swim meets. The Village Manager asked that the area around the swim team sheds be picked up.

Resident Speak Out (Agenda 6):

None.

FY17 4^th Quarter Financial Statements & Variance Analysis (Agenda 7A):

Ms. Smith reviewed the 4^th quarter financial statements. Ms. DuBois made a motion to approve the financial statements and variance analysis as presented. Mr. Thomas seconded the motion. The motion passed unanimously (5-0-0).

Board Membership (Agenda 7B):

Ms. DuBois made a motion to appoint Tony Miceli to the vacant Board position for the remainder of the term. Ms. Shlash seconded the motion. The motion passed (5-0-0). Mr. Miceli joined the Board at the table.

FY Board Meeting Calendar (Agenda 7C):

Ms. DuBois made a motion to accept the Board Meeting Calendar as presented. Ms. Shlash seconded the motion. The motion passed (6-0-0).

Board Member Responsibilities & Training (Agenda 8A):

Ms. Smith distributed the training manuals to the new members and briefly reviewed the training requirements. Board Members volunteered for the following liaison roles: Mr. Choi – Watershed, Ms. DuBois – Development, Mr. Jandu – Special Events, Mr. Miceli – Traffic & Safety, Ms. Shlash – Open Space, Mr. Thomas – Financial Matters. Mr. Miceli and Mr. Choi agreed to serve on the Student Member & Teen Advisory Committee (TAC) interview panel. It was the consensus of the Board that they will make a recommendation regarding the appointment of the members of the TAC and will pre-interview the applicants for the Student Member Committee prior to interviews by the full Board.

Executive Session (Agenda 9):

At 8:26 p.m., Mr. Wu made a motion to move into Executive Session for the discussion of personnel matters. Ms. DuBois seconded the motion. The motion passed (6-0-0).

At 9:37 p.m. Mr. Miceli made a motion to end the Executive Session. Ms. DuBois seconded the motion. The motion passed (6-0-0).

Village Manager’s Report (Agenda 10A):

A written report is on file with the original minutes. It was the consensus of the Board to arrange for a village signage discussion with Jan Clark at the August meeting.

Board Chair Report (Agenda 10B):

Mr. Thomas thanked the Board members for attending the Clarksville Commons opening.

Council Representative Report (Agenda 10C):

Mr. Wu mentioned that residents are still complaining about noise from Merriweather. The state and county are investigating BWI noise complaints. Mr. Wu noted there is new pricing structure for the Chrysalis and that he’d sent an email to the Board containing a link to Groundswell Design Group’s concept for Columbia’s Lakefront.

Liaisons/Committees (Agenda 10D):

None.

Board Speak Out (Agenda 11):

None

Adjournment (Agenda 10):

Ms. DuBois made a motion to adjourn the meeting at 10:10 p.m. Mr. Choi seconded the motion. The motion passed (6-0-0).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  July 10, 2017 (as amended)