River Hill Board of Directors
June 4, 2018
Opening (Agenda 1):
Richard Thomas, Board Chair, called the meeting to order at 7:04 p.m. The following members were in attendance: Renee DuBois, Adam White, and Student Member Cindy Tian. Harjeet Jandu arrived at 7:07 p.m. Dalia Shlash arrived at 7:10 p.m. Yamini Ananth, Student Member, arrived at 7:48 p.m. Tony Miceli joined the Board at the table following his appointment. Chao Wu, Council Representative, was absent. Mr. Jandu left the meeting at 8:28 p.m. Ms. Shlash left the meeting at 9:04 p.m.
Approval of the Agenda (Agenda 2):
Ms. DuBois made a motion to approve the agenda. Mr. White seconded the motion. Discussion. The motion passed (3-0-0). Student Advisory Vote – in favor (1).
Minutes (Agenda 3A):
Ms. DuBois made a motion to approve the May 7, 2018 Minutes as submitted. Mr. White seconded the motion. The motion passed (3-0-0). Student Advisory Vote – in favor (1).
Resident Speak Out (Agenda 4):
Board Candidate Interviews (Agenda 5):
The Board interviewed each of the following candidates individually: Matt Levine, Tony Miceli, and Angela Ling. Ms. Lemons was unable to be interviewed by telecon at the scheduled time. The candidates’ statements are on file with the original minutes.
Board Membership (Agenda 6A):
The Board discussed whether to delay the appointments until an interview with Ms. Lemons could be scheduled. It was the consensus of the Board to consider the candidates who were interviewed and to vote by ballot. Upon collection and tally of the ballots, Ms. Smith reported that Mr. Miceli and Ms. Ling had received the greatest number of votes. Ms. DuBois made a motion to accept and the result of the vote by ballot resulting in the appointment of Mr. Miceli and Ms. Ling. Ms. Shlash seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).
Management Contract – Update (Agenda 6B.):
Ms. Smith gave an overview of the changes to the contract and the change recommended by the Village Managers to Article VI. Mr. Thomas made a motion to approve the Management Contract contingent on the recommended change in wording to Article VI limiting the village associations’ liability for health benefits to six months when a change occurs in between the annual Fall calculations. Mr. Jandu seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).
Erickson Living Update (Agenda 6C):
Ms. Smith provided an update on the anticipated schedule for the review of the legislative amendment to adjust the Planned Service Area needed for the project. The Board discussed whether to send a letter and/or testify before the County Council on the matter. It was the consensus of the Board to have Ms. DuBois and Ms. Smith draft input for review at the July 9 Board Meeting.
Strategic Planning (Agenda 6D):
Ms. Smith gave a brief update on the cost of facilitators. Ms. Thomas and Mr. Miceli expressed interest in being on the Committee. Further discussion will occur at the July 9 meeting.
Board Meeting Calendar (Agenda 6E):
Mr. Thomas made a motion to approve the Board Meeting Calendar as presented. Ms. DuBois seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).
Rental Rate Changes (7A):
Ms. DuBois made a motion to approve the recommended changes in rates and discounts. Mr. Miceli seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).
Ad Hoc Playground Committee Report (Agenda 8Ai):
Ms. Shlash provided an update on the May 23, 2018 community meeting. She distributed the proposed plan and photos of the equipment recommended by the Columbia Association. Ms. Shlash noted only one resident had expressed concerns about the Indian Summer location (RH–25). These concerns centered on parking demand, the amount of traffic and related safety issues in that section of Indian Summer Drive, and the potential for the tot lot to become a more attractive teen hangout. Ms. Shlash reported an article will appear in the June newsletter asking residents to submit their comments by June 12. Provided no significant objections are received by this date, Ms. Shlash will draft a letter to the Columbia Association giving the Association’s approval to move forward on the Indian Summer Drive tot lot upgrade. The letter will be distributed to the Board for review prior to being sent. Ms. Shlash reported that no comments had been received regarding upgrades to the Garden Walk tot lot (RH–16).
Development Advisory Committee Report (Agenda 8Aii):
Ms. DuBois informed the Board that a mixed income, apartment project at 7410 Grace Drive is being proposed as a joint project of Woda Development and the Howard County Housing Commission. A presentation to the Board has been scheduled at the July 9 meeting.
Teen Advisory Committee (TAC) Report (Agenda 8Aiii):
Ms. Ananth and Ms. Tian reported that a teacher at Clarksville Middle School had agreed to share the TAC application information with students. They have been encouraging current members and other teens to apply. They reported that the next TAC meeting is in the process of being scheduled and the focus will be
Traffic and Safety Committee Report (Agenda 8Aiv):
Mr. Miceli reported on the meeting held on May 30 with State Highway Administration, Howard County Department of Public Works, and the Howard County Office of Transportation.
Watershed Committee (Agenda 8Av):
Mr. White reported he had attended the last Watershed Committee meeting and plans to attend the June 13 meeting. He has been speaking with neighbors about installing rain gardens.
Village Manager Report (Agenda 8B):
A written report is on file with the original minutes. Ms. Smith invited the Board to participate in the parade on the Association’s float for volunteers. Mr. Miceli and Mr. Thomas will participate. Ms. Smith reported that one evening in May a Facility Assistant had called the police following an uncomfortable interaction with a female visitor at Claret Hall.
Board Chair Report (Agenda 8C):
Council Representative Report (Agenda 8D):
Board Speak Out (Agenda 9):
Ms. DuBois made a motion to adjourn the meeting at 9:28 p.m. Mr. White seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (2).
Submitted by: Susan M. Smith, Village Manager
Minutes Approved: July 9, 2018