June 11, 2014 Minutes

Kenny Kan, Board Chairperson, called the regularly scheduled meeting to order at 7:14 p.m. on June 11, 2014, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were KC Chavers (available remotely), Esti Schabelman, and Liyan Zhang.  Choith Atlani arrived at 7:16 p.m., KC Chavers arrived at 7:24 p.m. and Dipper Wettstein arrived at 7:34 p.m. Melissa Bradshaw, Michael Cornell, Council Representative, and Tiffany Kan, Student Member, were absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Schabelman made a motion to approve the agenda as presented. Mr. Zhang seconded the motion.  The motion passed (4-0-0).

Administrative Items (Agenda 3):
Mr. Schabelman made a motion to approve the Minutes from the May 5, 2014 meeting. Mr. Zhang seconded the motion.  The motion passed (4-0-0).

Resident Speak Out (Agenda 4):
None.

7410 Grace Drive – Variance Petition & Covenant Restrictions (Agenda 5):
Mr. Sang Oh, counsel for the developer, presented an overview of the request for a variance petition.  The exhibit that accompanies the petition was reviewed and a copy was provided.  Mr. Oh identified the locations (front and side) where variances are needed. He reported that they had already met with the property owner to the rear and that additional landscaping will be added.  A conceptual drawing of the building was also shared.  In addition to office space, there will be a restaurant (Bistro Blanc) space and a wine making component e.g., Tin Lizzie. A Class D liquor license will be needed which will enable them to sell wine that may be taken off premises.  Per Mr. Oh, only 25% of the restaurant area can be dedicated to the sale of wine.  The variance hearing will be held on July 14, 2014.  There may be a need for a sign variance.  He estimated the SDP process will start in approximately 6 months.

Mr. Oh also commented that it is time to start negotiating the annexation of the Simpson Oaks development.

RAC Membership Interview (Agenda 6A):
The Board interviewed Mr. Ron Yozwiak (6514 River Run, Columbia) for membership on the Resident Architectural Committee (RAC).  Mr. Kan made a motion to appoint Mr. Yozwiak to the RAC.  Ms. Chavers seconded the motion.  The motion passed (6-0-0).

Student Member Committee – Interview (Agenda 6B):
The Board interviewed Michael Dai for membership on the Student Member Committee.

Teen Advisory Committee (TAC) – Interviews (Agenda 6C):
The Board interviewed the following Teens for membership on the TAC:  Nathalie Eegholm, Arienne Guiv, Ali Hovet, Victoria Kogan, Karen Ni, Madison Sage, Nicole Young, Stacy Young, and Jennifer Zhang.  Mr. Zhang recused himself during Ms. Zhang’s interview.

Mr. Kan made a motion to appoint Michael Dai to the Student Member Committee and to appoint the other youth to the TAC.  Mr. Schabelman seconded the motion.  The motion passed (6-0-0).

Annual Report (Agenda 6D):
It was the consensus of the Board to review the draft report at the July 2014 meeting.  Members should submit comments to Ms. Smith in advance.

Hoddinott Property (Agenda 6E):
Mr. Schabelman will attend the Hoddinott Property Pre-Submission Meeting on June 26 and provide an update at the next meeting.

Board Training (Agenda 7A):
Ms. Smith distributed the May Board Training acknowledgement forms for signature.  Board training for new members was rescheduled to July 14 at 6 p.m.  Michael Dai will be invited to attend.

Manager’s Report (Agenda 8A):
A written report is on file with the original Minutes.  The Property Standards Evaluation Report will be scheduled for the September meeting.  On behalf of the Board, Mr. Wettstein will attend the Design Guidelines Meeting on June 25 and is willing to attend the 7410 Grace Drive Variance Hearing on July 14.

Mr. Kan made a motion to apply for funds through the new Revitalization Grant process to cover any costs for the PSE program that exceed the remaining grant funds.  Ms. Chavers seconded the motion.  The motion passed (5-0-0).

Mr. Kan made a motion to ratify the email vote approving free uses of the Meeting Room by the Pointers Run and Pheasant Ridge Swim Teams and the use of Claret Hall by Scout Troop 618 for an Eagle Court of Honor.  Mr. Schabelman seconded the motion.  The motion passed (5-0-0).

Board Chair Report (Agenda 8B):
Mr. Kan asked Ms. Smith to resend the information on the annexation of the Simpson Oaks development place this as a topic on the July agenda.

Council Representative’s Report (Agenda 8C):
None.

Liaisons/Student Members (Agenda 8D):
Mr. Wettstein noted that the swim teams will be holding evening fundraisers at the pool and volunteers are needed to help.  It was suggested that Troop 618 may be able to assist.

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Ms. Chavers made a motion to adjourn the meeting at 9:26 p.m. Mr. Schabelman seconded the motion.  The motion passed (6-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  July 14, 2014