River Hill Board of Directors
July 9, 2018
Opening (Agenda 1):
Richard Thomas, Board Chair, called the meeting to order at 7:06 p.m. The following members were in attendance: Renee DuBois, Harjeet Jandu, Adam White, and Student Member Cindy Tian. Yamini Ananth, Student Member, arrived at 7:07 p.m. The following members were absent: Angela Ling, Tony Miceli, and Dalia Shlash. Chao Wu, Council Representative, and Susan Smith, Village Manager were in attendance.
Approval of the Agenda (Agenda 2):
Mr. Wu made a motion to approve the agenda with an amendment to move Agenda Item 9D. Council Representative Report between Items 5 & 6. Ms. DuBois seconded the motion. Discussion. The motion passed (43-0-0). Student Advisory Vote – in favor (2).
Minutes (Agenda 3A):
Mr. Thomas made a motion to approve the June 4, 2018 Minutes as submitted. Ms. DuBois seconded the motion. The motion passed (2-0-2). Student Advisory Vote – in favor (2).
Robinson Overlook Presentation (Agenda 4):
CJ Tyree, Vice President of Development of The Woda Group, and Peter Engel, Executive Director of the Howard County Housing Commission (HCHC), presented plans for Robinson Overlook at 7410 Grace Drive. Robinson Overlook is proposed to be a mixed income, multi-family housing development on 3.8 acres having 48 rental units (43 targeted income units and 5 market rate units). Woda Group intends to fund the project through low income housing tax credit financing. HCHC will provide programming for residents such as after school programs and financial literacy training. Woda Group plans to have part-time, onsite management and maintenance. A copy of their presentation will be made available to the association.
Council Representatives Report (Agenda 9D):
Mr. Wu reported that the CA Board had received training on zoning and that CA wants to ensure that special zoning in Columbia’s favor is retained as the zoning regulations are revised by the County. Per Mr. Wu, the CA Board wants CA to be responsible for enforcing the commercial covenants in Columbia. However, CA staff does not want the association to take on this responsibility. He noted that CA has increasing issues with property owners encroaching onto CA property and that the association is taking measures to address them. Mr. Wu reported that it is now possible for residents to pay the annual charge with a credit card. He noted that the FY20 budget process is beginning and he has asked the Board and staff to revisit lowering the assessment rate for property owners. Following his report, Mr. Wu departed.
Resident Speak Out (Agenda 5):
Student Member Candidate Interviews (Agenda 6):
Mr. Thomas thanked Yamini Ananth and Cindy Tian for serving on the Student Member Committee for the current term. No applications received other than applications from Ms. Ananth and Ms. Tian. No interviews were conducted. Ms. DuBois made a motion to appoint Yamini Ananth and Cindy Tian to the Student Member Committee for the term September 1, 2018 – August 31, 2019. Mr. Jandu seconded the motion. The motion passed (4-0-0). No Student Advisory Vote.
Erickson Living: CB59-2018 (Agenda 7A):
The draft testimony is on file with the original minutes. The Board reviewed the draft CB59-2018 testimony. Ms. DuBois made a motion to approve the testimony with amendments to highlight the association’s traffic concerns and Erickson’s commitment to install traffic improvements early in the development process. Mr. Thomas seconded the motion. Discussion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).
Mr. Thomas made a motion to authorize Ms. DuBois to speak on behalf of the association at the County Council hearing on CB59-2018. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).
Free Use Request (Agenda 8A):
Ms. DuBois made a motion to approve a free use of Claret Hall by the Office of Transportation and State Highway Administration, subject to the payment of a security deposit, staffing fees, and set-up/breakdown charges. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).
FY18 4th Quarter Financial Statements & Variance Analysis (Agenda 8B):
Ms. Smith explained the CA statements were not completed in time for review by the Board. It was the consensus of the Board to review the statements and variance analysis as soon as they become available and to vote by email.
Ms. Smith discussed CA’s request for monthly income and expense data for the neighborhood centers. Ms. DuBois made a motion to require that these data requests be incorporated in the Management Contract. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).
FY18 Facility Use Report (Agenda 8C):
The draft report is on file with the original minutes. Ms. Smith gave an overview of the report. Ms. DuBois made a motion to approve the FY18 Facility Use Report with changes discussed. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).
FY18 Annual Report (Agenda 8D):
The draft report is on file with the original minutes. Ms. DuBois made a motion to approve the FY18 Annual Report as amended and to include a high level FY18 financial summary in the newsletter. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).
Student Member Appointments (Agenda 8E):
See Agenda 6 above.
Ad Hoc Playground Committee Report (Agenda 9Ai):
Development Advisory Committee Report (Agenda 9Aii):
Teen Advisory Committee (TAC) Report (Agenda 9Aiii):
Interviews are in the process of being scheduled. The goal is to have all interviews completed so the interview committee can provide recommendations for the Board’s consideration at the August 9 meeting. Participation on the interview committee was discussed.
Traffic and Safety Committee Report (Agenda 9Aiv):
Watershed Committee (Agenda 9Av):
Mr. White reported: the committee distributed all the seed packets at the parade; plans are underway for the Watershed Palooza on September 29; next Watershed Committee Meeting is July 11; the committee is campaigning against single use plastics.
Village Manager’s Report (Agenda 9B):
A written report is on file with the original minutes. Ms. Smith noted that staff is planning an open house at the River Hill Meeting Room following the installation of the noise panels. The Board recommended an open house also be held at Claret Hall. The Board requested an update on the River Hill cases accepted by CA’s Architectural Resource Committee. This will be scheduled for a future meeting.
Board Chair Report (Agenda 9C):
Board Speak Out (Agenda 9):
Mr. Thomas will not attend the August 6 meeting.
Ms. DuBois made a motion to adjourn the meeting at 9:30 p.m. Mr. White seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (2).
Submitted by: Susan M. Smith, Village Manager
Minutes Approved: September 17, 2018