River Hill Board of Directors
July 31, 2023
Opening (Agenda Item 2):
Mr. Bruening called the meeting to order at 7:01 p.m. The meeting was held remotely via Zoom. The following members attended: Kevin Bruening, Moe Imran, and Rob Mekelburg. Renee DuBois (Village Manager) was present. The following guests attended the meeting: Ron Briggs, Tony Ndungu, Ilona Mallen, and Jennifer Lynott (Communications & Events Coordinator).
Approval of the (Agenda Item 3):
Mr. Bruening requested the addition of 1 item to the agenda under New Business – the discussion of opening new accounts for RHCA at Bank of America.
Mr. Mekelburg made a motion to add the requested item to New Business and approve the agenda as amended. Mr. Imran seconded the motion. The motion passed unanimously. 3-0
Resident Speak Out (Agenda Item 4)
Ms. Ilona Mallen, former Chairperson of the Architectural Committee, inquired about her termination from the committee on May 5 and expressed her desire to be reinstated. She encouraged the Board and Ms. DuBois to consider holding a closed meeting after the adjournment of the open meeting already in progress to discuss the matter and respond to her.
Q4 FY23 (Agenda Item 5A)
The financial document was prepared in the format as required by Columbia Association and reflects $304,319 as River Hill’s share of the Annual Charge. Discussion about the YTD Actuals and YTD Budget along with the Variances occurred. The Cash Reserves, which must be reported to CA, have an Operating Reserve of approximately $121,500, which is roughly 20% or about 2 months’ worth of expenses. The document reflects an amount due from River Hill Community Association to Columbia Association in the amount of $666 to be paid as established in the management contract.
Mr. Mekelburg made a motion to approve the Q4 FY23 financial statements as provided. Mr. Imran seconded the motion. The motion passed with unanimous consent. 3-0
Bank of America Accounts (Agenda Item 5B)
Ms. DuBois stated that the Association has hired a new accountant and a new bookkeeper which should lower the accounting fees by approximately 1/3 or more. She requests to move the Association’s accounts from Sandy Spring Bank over to Bank of America, which would involve opening 2 deposit accounts at that institution. The switch will allow the new accountant and bookkeeper to have access to the accounts online and the ability to view deposit slips, checks, etc. whereas Sandy Spring Bank’s system does not allow for that. The Board of Directors must approve any new banking relationship established.
Mr. Mekelburg made a motion to approve the opening of deposit accounts at Bank of America. Mr. Imran seconded the motion. The motion passed unanimously. 3-0
Adjournment (Agenda Item 6)
At 7:57 p.m., Mr. Mekelburg made a motion to adjourn the meeting. Mr. Imran seconded the motion. The motion passed unanimously. 3-0