July 16, 2012 Meeting Minutes

Dipper Wettstein, Board Chair, called the regularly scheduled meeting to order at 7:04 p.m., on July 16, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Jenny Chu, DengFeng Liu, and Liyan Zhang. Michael Cornell, Columbia Council Representative, and Susan Smith, Village Manager, were present. Todd Harrison, Tony Miceli and Sean Salisbury (Student Member) were absent. Kenny Kan arrived at 7:12 p.m.

Approval of the Agenda (Agenda 2):
Mr. Zhang made a motion to approve the agenda as presented. Mr. Liu seconded the motion. The motion passed (4-0-0).

Administrative Items (Agenda 3):
Ms. Chu made a motion to approve the June 18, 2012 Minutes. Mr. Liu seconded the motion. The motion passed (4-0-0).

Resident Speak Out (Agenda 4):
None. Because no residents were in attendance, the Board decided to skip to Agenda Item 5C.

Resident Architectural Committee Appointments (Agenda 5C):
Mr. Liu made a motion to appoint Sue Furman and Sheela Rajasekhara to the Resident Architectural Committee. Mr. Zhang seconded the motion the motion passed (4-0-0).

Free Usage Requests (Agenda 5D):
Mr. Liu made a motion to ratify the email vote (copy on file with Minutes) approving the free use of the Meeting Room on June 25, 2012 by Brownie Troop 58 and Jr. Girl Scout Troop 67. Mr. Zhang seconded the motion. The motion passed (4-0-0).

Mr. Liu made a motion to ratify the email vote (copy on file with Minutes) approving the free use of the Meeting Room on July 13 -14, 2012 by the Pointers Run Piranhas. Mr. Zhang seconded the motion. The motion passed (4-0-0).

Annual Report (Agenda 5E):
The Board discussed the draft report prepared by Ms. Smith. The discussion was tabled for later in the meeting so that the Teen Advisory Committee and Student Member Committee Interviews could be conducted.

Teen Advisory Committee Interviews (Agenda 5A):
The Board interviewed the following youth individually: Atman Panigrahi, Pradyun Dixit, Tina Chen, and Kaede Johnson. Kaede Johnson indicated his interest in the Student Member Committee and his intent to submit his application given the change to the Charter. Mr. Kan recused himself from the interview with Kaede Johnson. It was the consensus of the Board that Mr. Johnson would not have to re-interview. Additional Teen Advisory Committee interviews will be conducted on August 20.

Student Member Committee Interviews (Agenda 5B):
Mr. Kan recused himself from the interviews. The Board interviewed Tiffany Kan for the Student Member Committee. Sean Salisbury was unable to attend the meeting and will be interviewed on August 20. The deadline for submittal of the applications has been extended to August 15 and is being publicized.

FY13/14 Management Contract (Agenda 6A):
Mr. Kan made a motion to approve the Management Contract with the amendment that it is for FY13-only. Mr. Liu seconded the motion. The motion passed (5-0-0).

Manager’s Report (Agenda 7A):
A copy of the written report is on file with the original minutes. Ms. Smith reported that representatives from Boy Scouts will attend the August 20 meeting. Ms. Smith provided the Board with an update on the resurfacing of Great Star Drive and plans for installing bike lanes and relocating the pedestrian refuge island between Eternal Ocean Place and the bridge over Cricket Creek. Ms. Smith informed the Board that the following programs will not be returning in the fall: Middle Patuxent Nursery School, Rosestan Persian Language School, and Central MD Ballet. Ms. Smith informed the Board that the proposal for the parking pad for caterers had not been approved by the Architectural Committee at Howard Hughes Corporation. It was the consensus of the Board to table further discussion until the August 20 meeting.

Ms. Smith reviewed the two quotes received for D & O insurance. Mr. Kan made a motion to bind coverage with RSUI provided they have a positive financial rating and Ms. Smith does not obtain negative feedback from her contacts. Mr. Zhang seconded the motion. The motion passed (5-0-0).

Board Chair Report (Agenda 8B):
Mr. Wettstein reported that the Watershed Advisory Committee has recommended that each village form a 3- person Watershed Committee. The Board discussed the role that such a group could have in improving community education and outreach and identifying problem areas within the village. Mr. Wettstein volunteered to chair. It was the consensus of the Board to advertise to assess for interest.

Council Representative Report (Agenda 8C):
Mr. Cornell reported that the CA Board had approved the Assessment Share Formula with the exception of the village category assignments for Harper’s Choice, Oakland Mills, and Wilde Lake. He reported that the recommendations for Connecting Columbia are expected to be provided in a month and will include the addition of approximately 50 additional miles of pathways. The CA Board is working on a 5-year Capital Improvements Plan. The FY14 budget schedule is being modified to allow for more review time at the village level. CA is developing a pilot program to fund energy improvements, “Strong Homes Project,” at 30 residences. The Final Development Plan for Symphony Woods will be reviewed on July 19. A site behind the SportsPark has been selected for a future CA Dog Park. The CA Board had a presentation from John DeWolf, Howard Hughes Corporation, on plans for the Lakefront and Symphony Woods. At the end of June, the solar panel array at the River Hill Outdoor Pool/Meeting Room had generated 2.74 MW (megawatts) of power.

Liaisons (Agenda 8D):
Mr. Zhang reported on the June 28 pre-submission meeting for 8 homes on 3-acre lots on Hall Shop Road. It was the consensus of the Board that this project will have little impact on the village.

Mr. Zhang reported on the Clarks Glen/Overlook meeting he attended regarding a proposal in the draft PlanHoward 2030 document extends the Planned Service Area to include the farm property (88 – 100 acres) located at the intersection of Guilford Road and MD 108. The Board discussed whether the Association should become involved and take a position. Ms. Smith will investigate and report back to the Board.

Mr. Kan reported that the next hearing on the Donaldson Funeral Home property will be on August 2 and he expects to provide the Association’s testimony at that time.

Executive Session:
At 9:02 p.m. Mr. Kan made a motion to move into Executive Session to discuss personnel matters and potential litigation. Mr. Wettstein seconded the motion. The motion passed (5-0-0). At 9:20 p.m. Mr. Wettstein made a motion to end the Executive Session. Mr. Kan seconded the motion. The motion passed (5-0-0).

Annual Report (Agenda 5E cont.):
Mr. Kan made a motion to approve the Annual Report subject to input from the Columbia Association. Mr. Liu seconded the motion. The motion passed (5-0-0).

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Wettstein adjourned the meeting at 9:30 p.m.

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: August 20, 2012