July 11, 2016 Board Minutes

River Hill Board of Directors
Meeting Minutes
July 11, 2016

Michael Cornell, Board Chair, called the regularly scheduled meeting to order at 7:02 p.m. on July 11, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Board Members present were Mavourene Robinson, Richard Thomas, and Liyan Zhang. Also present were Chao Wu, Council Representative, Evamarie Lambright, Covenant Advisor, and Susan Smith, Village Manager. Harjeet Jandu, Board Member, and Jennifer Zhang, Student Member, were absent. Ms. Lambright left the meeting at 8:45 p.m. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Ms. Robinson made a motion to approve the agenda. Mr. Zhang seconded the motion. Ms. Smith made a motion to approve the agenda with an amendment to remove Agenda Item 8C. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Resident Speak Out (Agenda 3):
TJ Mayott, a resident of Elkridge, informed the Board that he and Tom Quick, owner of Cindy’s Liquors, are proposing to open a liquor store at Wegmans called The Loft Wine and Spirits. The store would be a “destination” store and draw from all of Howard County, have a separate entrance, and the space would be leased from Wegmans. In addition to a liquor license, they are seeking an amendment to the Final Development Plan (FDP) for the property.

Brian O’Connell and Eliana Andre (6381 Morning Time Lane, Columbia) spoke out about noise concerns from MD 32 and the impact that the expansion will have on the community. Mr. O’Connell volunteered to develop a petition to be circulated in the community.

Administrative Items (Agenda (4):
Mr. Thomas made a motion to approve the June 6, 2016 Minutes as submitted. Ms. Robinson seconded the motion. The motion passed (4-0-0).

Board Membership – Interview (Agenda 5):
The Board interviewed Jason Zagnit (6000 Same Voyage Way, Unit 102, Clarksville) for membership on the Board of Directors. It was noted that Mr. Azrieli has resigned and there are two open positions.

Architectural Committee – Interviews (Agenda 6):
The Board interviewed Ilona Mallon (6508 Folded Leaf Square, Columbia) and Debbie Trapuzzano (6304 Enchanted Key Gate, Clarksville). Ms. Robinson made a motion to appoint Ms. Mallon and Ms. Trapuzzano to the Architectural Committee. Mr. Zhang seconded the motion. The motion passed (4-0-0).

Executive Session – Potential Litigation (Agenda 7):
At 8:04 p.m. Mr. Thomas made a motion to move into Executive Session for the purpose of discussing potential litigation. Ms. Robinson seconded the motion. The motion passed (4-0-0).

At 8:32 p.m. Mr. Zhang made a motion to end the Executive Session. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Ms. Robinson made a motion to approve two letters to be sent to CA’s General Counsel as discussed during Executive Session. Mr. Zhang seconded the motion. The motion passed (4-0-0).

Mr. Zhang made a motion to approve sending a 15-Day Notice to the property owner as discussed during Executive Session. Ms. Robinson seconded the motion. The motion passed (4-0-0).

FY16 Facility Use Report (Agenda 8A):
Ms. Smith reviewed the Facility Use Report and responded to questions. Mr. Thomas made a motion to accept and file the report and send it to the Columbia Association as required. Ms. Robinson seconded the motion. The motion passed (4-0-0).

FY16 Annual Report (Agenda 8B):
Ms. Smith presented the Annual Report. Ms. Robinson made a motion to accept and file the report and send it to the Columbia Association as required. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Board Training (Agenda 9A):
Ms. Smith distributed the training acknowledgement and Letter of Compliance Request forms to the Board Members.

Manager’s Report (Agenda 10A):
A written report was emailed to the Board prior to the meeting and is on file with the original minutes. Mr. Thomas made a motion to appoint Mr. Zagnit to one of the open positions on the Board. Ms. Robinson seconded the motion. The motion passed (4-0-0). It was the consensus of the Board to advertise the remaining Board position in the August newsletter as a back-up plan and to interview the second candidate at the August 15 meeting. The Board agreed to have the Association’s attorney send a collection letter to recover damages resulting from a rental in December 2015. It was the consensus of the Board to schedule the following: an update from the Open Space Work Group, a Work Session with representatives from the State Highway Administration to discuss noise from MD 32; information sessions on August 15 with representatives from the County and Howard Hughes to give an update on Down Town development and with Council Member Terrasa to discuss affordable housing.

Board Chair’s Report (Agenda 10B):
Mr. Cornell shared information sent by Rick Levitan pertaining to the Fueling Task Force’s recommendations and the passage of Council Bill No. 46-2016. Mr. Wu made a motion to approve sending a letter of support of Council Bill 46-2016. Mr. Thomas seconded the motion. The motion passed (3-1-0).

Council Representative’s Report (Agenda 10C):
Mr. Wu reported on the Facility Assessment Surveys and the impact on CA’s budget. He also reported that the CA Board is: developing a position on affordable housing and the bills before the County Council; considering funding the re-installation of the Columbia Bell Tower at Lake Kittamaqundi.

Liaisons/Student Member (Agenda 10D):
None.

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 11):
Ms. Robinson made a motion to adjourn the meeting at 10:12 p.m. Mr. Zhang seconded the motion. The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:   August 15, 2016