July 10, 2017 Minutes

River Hill Board of Directors

Meeting Minutes

July 10, 2017

Opening (Agenda 1):

Richard Thomas, Board Chairperson, called the Board meeting to order at 7:06 p.m. The following members were in attendance: Robert Choi, Renee DuBois, Harjeet Jandu, Tony Miceli, Dalia Shlash, and Liyan Zhang. Chao Wu, Columbia Council Representative, Jennifer Zhang, Student Member, and Susan Smith, Village Manager, were in attendance. Mr. Jandu left the meeting at 9:42 p.m.

Approval of the Agenda (Agenda 2):

Mr. Wu made a motion to approve the agenda. Mr. Zhang seconded the motion. The motion passed (7-0-0).

Administrative Items (Agenda 3):

Ms. DuBois made a motion to approve the June 5, 2017 minutes with the addition of Ms. Dubois and Mr. Thomas, respectively, to fill the blanks in the summary of Agenda Item 7A (FY17 4^th Quarter Statements). Ms. Shlash seconded the motion. The motion passed (6-0-1) (Student Advisory Vote – abstained).

Resident Speak Out (Agenda 4):

Ms. Deb Jung, a candidate running for the District 4 County Council seat, introduced herself.

CHOICE/RHCA Scholarship Award (Agenda 5):

In 2013 – 2916 the Coalition Halting Obesity in Children Everywhere (CHOICE) and the River Hill Community Association (RHCA) co-sponsored a community Health Fair. Proceeds from the fees collected by CHOICE were used to fund a scholarship. Ms. Smith and Ms. Zhang presented the CHOICE/RHCA Student Leader Scholarship to Yifan (Andrew) Zhang. Mr. Zhang is a River Hill resident, has served on the Association’s Teen Advisory Committee, volunteered at the Health Fair in 2015 and 2016, and is a recent graduate of Atholton High School. He plans to study chemical and biomolecular engineering in college and then pursue a medical degree.

CA Open Space Assessment Report & Maintenance Matters (Agenda 7):

Ms. Jane Dembner (Director, Planning & Community Affairs), Sean Harbaugh (Asst. Division Director, Open Space Management), and John McCoy (Watershed Manager, Open Space & Facility Services Department) met with the Board. Ms. Dembner presented an overview of the Open Space Assessment Report. A copy of the presentation is on file with the original minutes. Mr. Harbaugh briefly reviewed changes made to mowing schedules. Mr. McCoy responded to questions regarding watershed matters. Discussion.

Assessment Share Formula (Agenda 8A):

Ms. Dembner was joined by Craig Barton (Owen Brown Village Manager) and presented an overview of the Assessment Share work group’s recommendations. Discussion included the suggestion that a multiplier be used to reflect the assessments paid on a village basis.

FY 17 Facility Use Report (Agenda 8B):

Ms. Smith presented the FY17 Facility Use Report. Mr. Miceli made a motion to approve the report as presented. Mr. Zhang seconded the motion. Motion approved (6-0-0). (Student Advisory Vote – in favor).

FY17 Annual Report (Agenda 8C):

Ms. Smith presented the draft FY17 Annual Report. Discussion. It was the consensus of the Board that following integration of edits/comments, the revised draft will be circulated for review and approval via email. This will enable the report to be published in the August newsletter.

FY17 Audit Report (Agenda 8D):

Ms. Smith reviewed the draft audit report and noted that no changes to the 4^th quarter financials are required and feedback received to date had all been positive. Mr. Wu made a motion to approve the FY17 Audit Report pending the partner’s review and no changes are needed. Ms. Shlash seconded the motion. The motion passed (6-0-0) (Student Advisory Vote – in favor).

Student Member Committee Appointment(s) (Agenda 8E):

Mr. Miceli made a motion to appoint Yamini Ananth and Cindy Tian to the Student Member Committee for the period September 1, 2017 – August 31, 2018. Mr. Zhang seconded the motion. Discussion. The motion passed (6-0-0) (Student Advisory Vote – in favor.)

Board Member Responsibilities & Training (Agenda 9A):

Training acknowledgement forms were collected.

Village Manager’s Report (Agenda 10A):

A written report is on file with the original minutes. Ms. Smith informed the Board that the Church of God has requested no increase when the lease is renewed. Discussion. It was the consensus of the Board to hold a meeting on August 7.

Board Chair Report (Agenda 10B):

Mr. Thomas thanked the Board members for attending the Clarksville Commons opening.

Council Representative Report (Agenda 10C):

Mr. Wu noted that re-districting will impact local schools and inquired whether the Association should take a position. Ms. Smith informed the Board that during the last re-districting the Association did not take a position; but, did share general information in the newsletter. She noted an article outlining the process and giving the meeting dates was included in the July newsletter.

Liaisons/Committees (Agenda 10D):

None.

Board Speak Out (Agenda 11):

None

Adjournment (Agenda 10):

Ms. DuBois made a motion to adjourn the meeting at 10:50 p.m. Mr. Miceli seconded the motion. The motion passed (6-0-0) (Student Advisory Vote – in favor).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  August 7, 2017