River Hill Board of Directors
July 1, 2019
Opening (Agenda 1):
Tony Miceli, Chairperson, called the meeting to order at 7:10 p.m. The following members were in attendance: Dave Dalpe, Matt Levine, and Adam White. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were in attendance. Angela Ling, Board Member, arrived at 7:45 p.m. Harjeet Jandu, Board Member, was absent.
Approval of the Agenda (Agenda 2):
Mr. White made a motion to approve the agenda with a change to move agenda item 6D before 6A. Mr. Dalpe seconded the motion. The motion passed (4-0-0).
June 3, 2019 Minutes (Agenda 3A):
Mr. White made a motion to approve the June 3, 2019 Minutes as submitted. Mr. Dalpe seconded the motion. The motion passed (4-0-0).
Resident Speak Out (Agenda 4):
Student Member Committee – Interviews (Agenda 5):
The Board interviewed the following students individually: Jeffrey Du, Alex Oh, and Tudhjot Jandu.
Student Member Committee – Appointments (Agenda 6D):
Mr. Miceli made a motion to appoint only one Student Member and to appoint Jeffrey Du to the position. Mr. Levine seconded the motion. Discussion. The motion passed (3-2-0).
FY19 Facility Use Report (Agenda 6A):
Ms. Smith reviewed the Facility Use Report. Mr. Levine made a motion to approve the FY19 Facility Use Report as presented. Mr. White seconded the motion. The motion passed (5-0-0).
FY19 4th Quarter Financials & Variance Analysis (Agenda 6B):
Ms. Smith reviewed the financial statements. Ms. Ling made a motion to approve the FY19 4th Quarter financial statements and variance analysis. Mr. Dalpe seconded the motion. The motion passed 5-0-0).
FY19 Annual Report (Agenda 6C):
Ms. Smith shared the draft report and explained that due to vacation and medical reasons, some information was still outstanding. She requested the Board approve the report via email following the incorporation of the additional data. It was the consensus of the Board to approve the final report via email.
Donation Request (Agenda 6E):
Mr. Miceli made a motion to make a $100 donation to the Columbia Housing Center in memory of Jane Dembner. Mr. White seconded the motion. The motion passed (5-0-0).
Board Member Training (Agenda 7A.):
Ms. Smith reviewed the training policy and distributed acknowledgement forms for the July training for signature.
Ad Hoc Playground Committee (8Ai):
Ms. Ling noted that she and Ms. Smith had not heard back from CA regarding a meeting. Ms. Ling will provide Ms. Smith with alternate dates and times.
Development Advisory Committee Report (Agenda 8Aii):
Traffic & Safety Committee (Agenda 8iii):
Mr. Miceli noted that in an effort to improve safety and reduce speeding, he had asked Chris Eatough, OOT, to evaluate Great Star Drive to determine if there is adequate room to install buffered bike lanes. He also made the Board aware that construction had begun on the adjustment to the Sheppard Lane/MD 108 intersection. Mr. Miceli made a motion to appoint Dave Dalpe as Chair of the Traffic and Safety Committee. Mr. Levine seconded the motion. The motion passed (5-0-0).
Watershed Committee (Agenda 8iv):
Based on feedback from the Watershed Committee and the lead time needed to obtain commitments from key participants, Ms. DuBois recommended that the Watershed Palooza event be postponed. Ms. DuBois will meet with Ms. Hoffmeister, who coordinated the event the first two years, and a new date will be scheduled. Mr. White reported the committee is planning a Pull & Plant event in October and is planning to use remaining grant funds for a sign at the rain garden adjacent to the Meeting Room.
Village Manager’s Report (Agenda 8B):
Ms. Smith shared the CA FY21/22 budget schedule and reported that village input is due September 6, 2019. She noted that if the Board does not meet in August, the due date will be before the Board meets in September (September 9). The association may provide input at the CA Board Work Session on September 12.
Board Chair Report (Agenda 8C):
Mr. Miceli thanked the Board for their candor regarding appointments to the Student Member Committee. Mr. Miceli made a motion that by July 19 the Village Manager and Chair will decide whether to cancel the August 5 board meeting. Mr. Levine seconded the motion. The motion passed (5-0-0).
Council Representative Report (Agenda 8D):
Ms. DuBois reported that the relationship between the villages and CA and the future of CA facilities including the Haven on the Lake, Fairway Hills Golf Club, the neighborhood centers, and tot lots will be CA Board priorities in FY20. Other areas of focus will be the Master Plan for the Columbia community including New Town zoning and the implications of the lien cases. Changes in CA’s membership structure, the construction of a new indoor pool facility, and CBA legislation are off the table for now.
Ms. DuBois noted she would like CA to develop comprehensive policies and procedures for collecting lien payments. Ms. DuBois wants to encourage CA and the community to think about ways to enhance utilization of the neighborhood centers e.g., youth programming, county programming, non-profits. Ms. DuBois also mentioned that she is concerned about the health and safety of CA lifeguards and other employees who work outdoors on very hot days and has shared her concerns with CA staff.
Board Speak Out (Agenda 9):
Mr. Levine noted that school redistricting is going to come up as an issue from residents and it is likely they will ask the Board of Directors to take a position and advocate for the community.
Adjournment (Agenda 10):
Ms. Ling made a motion to adjourn the meeting at 9:25 p.m. Mr. Levine seconded the motion. The motion passed (5-0-0).
Submitted by: Susan M. Smith, Village Manager
Minutes Approved: September 9, 2019