January 7, 2019 Minutes

River Hill Board of Directors

Meeting Minutes

January 7, 2019

Opening (Agenda 1):

Richard Thomas, Board Chair, called the meeting to order at 7 p.m. The following members were in attendance: Matthew Levine, Angela Ling, and Tony Miceli. Cindy Tian, Student Member, Renee DuBois, Council Representative, and Susan Smith,Village Manager, were present. Yamini Ananth, Student Member arrived at 7:06 p.m. Dalia Shlash, Board Member, arrived at 7:11 p.m. Board Members Harjeet Jandu and Adam White were absent. Ms. Ananth and Ms. Tian left the meeting at 9:15 p.m.

Approval of the Agenda (Agenda 2):

Mr. Levine made a motion to approve the agenda as submitted. Mr. Miceli seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (1).

Administrative Items (Agenda 3):

Mr. Thomas made a motion to approve the December 10, 2018 Minutes. Mr. Levine seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (1).

Erickson Living at Limestone Valley – Update (Agenda 4):

Scott Templin, Manager of Development – Land Acquisitions, made the Board aware that the Planning Board will review the request for a zoning change to Community Enhancement Floating Zone on February 7, 2019 at 7 p.m. He reviewed changes to the concept plan. A copy of the revised plan is on file with the original minutes. He noted that Erickson Living has started to negotiate agreements with property owners to enable the construction of multi-use pathways along MD 108. Where agreements cannot be reached, Erickson plans to put funds into escrow to be used at a later date. Mr. Miceli raised the association’s concern about the unsignalized left turn into the community’s main entrance on MD 108.

Resident Speak Out (Agenda 5):

None.

Free Use Request (Agenda 6A):

Ms. Smith presented the staff recommendation for the association to co-sponsor four cooking demonstrations and dinners being planned by the Columbia Association’s (CA) Sister Cities program. The first demo and dinner will be held on February 8. CA will be responsible for fees for staffing and janitorial services. Ms. DuBois made a motion to approve co-sponsoring a maximum of 4 dinners at the discretion of the Village Manager. The Manager will take into consideration seasonal demand and revenue targets. Mr. Miceli seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Erickson Living- ZB-118M (Agenda 7A):

Ms. DuBois made a motion for the association to submit 2 letters: one to the Planning Board in support of the change in zoning to Community Enhancement Floating zone for the three subject properties for the purposes of constructing a continuing care retirement community as proposed by Erickson Living, LLC; and a second letter focused on traffic and safety issues to be sent to the County and the State Highway Administration. Mr. Miceli seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Cedar Creek (Agenda 7B):

The Board reviewed the draft letter regarding the pathway connections to the Pointers Run neighborhood at the Quiet Night Ride and Grace Drive intersection (a copy of the draft is on file with the original minutes).

Mr. Miceli made a motion to approve the letter subject to changes that were discussed. Ms. Ling seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Robinson Overlook (Agenda 7C):

Mr. Levine and Ms. DuBois will coordinate and will obtain additional information regarding school capacity issues. It was the consensus of the Board to table further discussion until the February meeting.

Teen Advisory Committee Report (Agenda 8Aiii):

Ms. Ananth reported on the success of the Breakfast with Santa events. She reported that the first teen-focused column, Teen Talk, appeared in the January issue of The Villager. Ms. Ananth and Ms. Tian reported that the TAC will run the BINGO event on February 5 . The TAC has decided to hold a Coffee, Crafts, and Karaoke event on March 17 as their special event for the year. Planning is underway.

Ad Hoc Playground Committee Report (Agenda 8Ai):

Ms. Shlash noted that the new play equipment has been installed at the Indian Summer Drive tot lot (RH-25). The Board requested that a ribbon cutting ceremony be planned.

Development Advisory Committee Report (Agenda 8Aii):

Mr. Levine and Ms. DuBois will work on drafting input to the Planning Board.

Traffic & Safety Committee (Agenda 8Aiv):

Mr. Miceli noted that he had received feedback from Phil Thompson, DPZ regarding speeding on Grace Drive. No speed control measures have been required as a part of the Cedar Creek development. Mr. Thomspon recommended contacting the Police Department and requesting traffic enforcement. Mr. Miceli reported that Kimco had made pavement, striping, and sign changes to emphasize that the exit from the village center onto Great Star Drive near the McDonald’s is right-turn only. Mr. Miceli will work with DPW to relocate/replace signs on Great Star Drive warning drivers of the pedestrian crossing near the Cricket Creek bridge.

Village Manager’s Report (Agenda 8B):

A written report is on file with the original minutes. Ms. Smith provided additional information on the plans for a bell tower at St. Louis Church. Ms. Smith provided updates about swing replacements at the River Run/Summer Sunrise Drive tot lot (RH-04) and South Wind Circle tot lot (RH-22).

Board Chair Report: (Agenda 8C):

Mr. Thomas reported that the Board Chairs will meet on January 10 to discuss creating a strategic long term plan for the village associations. He also stated he will be meeting with representatives from the Columbia Housing Center.

Council Representative Report (Agenda 8D):

None.

Board Speak Out (Agenda 9):

Mr. Miceli reported that he has been investigating electronic voting. He recommended forming a committee to evaluate options to be implemented in 2020. Ms. Ling volunteered to work with Mr. Miceli.

Adjournment (Agenda 10):

Ms. DuBois made a motion to adjourn the meeting at 9:52 p.m. Mr. Levine seconded the motion. The motion passed (5-0-0).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  February 4, 2019