January 6, 2014 Minutes

Kathy Chavers, Board Member, called the regularly scheduled meeting to order at 7:02 p.m. on January 6, 2014, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Melissa Bradshaw, Jenny Chu, DengFeng Liu, and Dipper Wettstein. Susan Smith, Village Manager, was present.  Kenny Kan, Board Chairperson, arrived at 7:04 p.m.  Liyan Zhang, Board Member, Tiffany Kan, Student Member, Michael Cornell, Columbia Council Representative, were absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Liu made a motion to approve the agenda as submitted.  Ms. Bradshaw seconded the motion. The motion passed (5-0-0)

Administrative Items (Agenda 3):
Mr. Wettstein made a motion to approve the Minutes from the December 9, 2013 meeting. Mr. Liu seconded the motion.  The motion passed (5-0-1).

Resident Speak Out (Agenda 4):
None – David Elsaesser will speak under Agenda Item 6A.

Covenant Advisor’s Report (Agenda 5):
Ms. Lambright reviewed the November 2013 Covenant Advisor Report and responded to questions.

River Hill Garden Center Variance Petition (Agenda 6A):
Mr. Wettstein and Mr. Elsaesser discussed changes to the Village Board testimony recommended by the River Hill Garden Center Committee (RHGCC). Mr. Runser, Chair of the Master Plan Committee, reviewed the revisions to the MPC’s testimony (BA Case No. 12-029V).

Mr. Wettstein made a motion to approve the revisions to the MPC testimony.  Ms. Chavers seconded the motion.  The motion passed (6-0-0). 

Mr. Kan made a motion to permit Mr. Wettstein to revise the Village Board’s testimony as appropriate to ensure consistency with the MPC testimony.  Ms. Chavers seconded the motion.  The motion passed (6-0-0).

Mr. Runser provided an update on the status of the Village Center Master Plan (VCMP) and recommended that references to the Hayes Air Field be removed.  Mr. Kan made a motion supporting Mr. Runser’s amendments to the VCMP. Mr. Wettstein seconded the motion.  The motion passed (6-0-0).

Mr. Runser recommended that the MPC meet with Kimco Realty in February 2014.  It was the consensus of the Board that members of the MPC and Mr. Wettstein will meet with Greenstone Ventures to discuss pedestrian accessibility issues.  It was the consensus of the Board that Mr. Runser follow-up with the Department of Public Works and the State Highway Administration to request a signal and pedestrian crossing study for the Linden Linthicum Lane/MD 108 intersection.  Mr. Runser will provide an update to the Village Board in March 2014.

Simpson Oaks Development – Update (Agenda 6B):
Ms. Chavers will coordinate a Simpson Oaks Committee meeting and will provide an update at the February 2014 meeting.

CA FY15/16 Operating and Capital Budgets (Agenda 6C):
Ms. Smith provided an overview of the proposed budgets. Mr. Kan made a motion to have Ms. Smith and Mr. Kan coordinate testimony in support of the following items:  Columbia Gym roof replacement, River Hill Meeting Room roof replacement, and the $100,000 Village Community Association’s Revitalization initiatives.  Ms. Bradshaw seconded the motion.  The motion passed (6-0-0).

New Business (Agenda 7):
None.

Manager’s Report (Agenda 8A):
A written report is on file with the original Minutes.  Ms. Smith made the Board aware of recent break-ins in the community.  Ms. Smith provided an update on the Maryland Common Ownership Community Managers legislation.  Mr. Wettstein made a motion to approve the changes to the newsletter advertising contract as presented.  Ms. Chavers seconded the motion.  The motion passed (6-0-0). Discussion regarding full-page advertising contracts and generation of new advertising business.

Board Chair Report (Agenda 8B):
Mr. Kan congratulated Ms. Bradshaw on completing her Master’s Degree.

Council Representative’s Report (Agenda 8C):
None

Liaisons/Student Members (Agenda 8D):
Mr. Wettstein mentioned that the Watershed Committee expects to begin working on a rain garden grant application.

Ms. Chavers mentioned that she had an informal conversation with Council Member Sigaty who expressed an interest in addressing the community’s concerns over growth and development and a desire to attend more community meetings in 2014.

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 8):
Mr. Wettstein made a motion to adjourn the meeting at 8:17 p.m. Mr. Liu seconded the motion.  The motion passed (6-0-0).

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Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  February 10, 2014