January 11, 2016 Board Minutes

River Hill Board of Directors
Meeting Minutes
January 11, 2016

Michael Cornell, Board Chair, called the regularly scheduled meeting to order at 7:00 p.m. on January 11, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Dave Clark, Will McCullough, Mavourene Robinson, Esti Schabelman, Richard Thomas, and Liyan Zhang. Susan Smith, Village Manager, was present. Chao Wu (Council Member) and Jennifer Zhang (Student Member) were absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Thomas made a motion to approve the agenda with the addition of 6C. Free Use Request. Mr. Clark seconded the motion. The motion passed (7-0-0).

Administrative Items (Agenda 3):
Mr. Thomas made a motion to approve the December 7, 2015 Minute. Ms. Robinson seconded the motion. The motion passed (6-0-1).

Resident Speak Out (Agenda 4):
None.

Columbia Solar Cooperative Overview (Agenda 5):
Jeremy Scharfenberg, CA’s Energy Manager, Danielle Bodner, CA Facility Services Division) and Paul Cole, Retrofit Baltimore, attended the meeting. Mr. Scharfenberg gave an overview of the Columbia Solar Cooperative program. Participation in the program is not limited to CA lien payers. A Solar Cooperative Information Session will be held at Claret Hall on Thursday, February 4, 7 – 8 p.m.

Renew. Rehab. Replace. Workshop (Agenda 6A):
It was the consensus of the Board to co-sponsor the program if there is no cost to the Association.

CB 1- 2016 (Agenda 6B):
It was the consensus of the Board to support the proposed legislation with the recommendation that peddlers and solicitors not be permitted after sunset and no later than 8 p.m.

Free Use Request (Agenda 6C):
Mr. Schabelman made a motion to deny a free usage of Claret Hall by the Chinese American Parents Association. Mr. McCullough seconded the motion. The motion passed (7-0-0)). Mr. Zhang will follow-up with the organizers.

CA FY17 & FY18 Budget (Agenda 7A):
Ms. Smith gave a brief overview and will provide a written summary. The CA Budget Hearing is Thursday, January 21. Mr. Cornell is available to testify if needed. Ms. Robinson will plan to attend.

Manager’s Report (Agenda 8A):
A written report is attached to the original minutes. Ms. Smith made the Board aware that a decision to replace the Meeting Room floor has been deferred until we know what changes will be required for a day care. The Board discussed the Category III funding process.

Board Chair’s Report (Agenda 8B):
None.

Council Representative’s Report (Agenda 8C):
None.

Liaisons/Student Member (Agenda 8D):
None.

Board Speak Out (Agenda 10):
Mr. Thomas inquired about the status of electronic voting. Mr. Thomas noted that the Association’s newsletter is being delivered at the end of the driveways on Golden Star Place resulting in wet and blowing papers.

Adjournment (Agenda 11):
Mr. Cornell adjourned the meeting at 8:19 p.m.