February 6, 2012 Board Minutes

Tony Miceli, Chair, called the regularly scheduled meeting to order at 7:00 p.m., on February 6, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Cynthia Asoka, Todd Harrison, and Dipper Wettstein.  Sean Salisbury, Student Member, and Susan Smith, Village Manager, were present.  Michael Cornell, Council Representative, was absent.  Chao Wu arrived at 7:04 p.m.  Zachary Marks arrived at 7:06 p.m. Kenny Kan arrived at 7:20 p.m. Mr. Salisbury departed the meeting at 8 p.m.

Approval of the Agenda (Agenda 2):

Ms. Asoka made a motion to approve the agenda as presented.  Mr. Harrison seconded the motion.  The motion passed (4-0-0).  (Student Advisory vote – in favor.)

Administrative Items (Agenda 3):

Ms. Asoka made a motion to approve the January 30, 2012 minutes as amended.  Mr. Wettstein seconded the motion.  The motion passed (4-0-0). (Student Advisory vote – in favor.)

Resident Speak Out (Agenda 4):

Peter Congedo, Trotter Road, spoke out on the County’s Trotter Road Stabilization Capital Project.  Mr. Congedo made the Board aware of his concerns regarding the data and questions he has regarding the degree of erosion and the need for the project.  Mr. Congedo also expressed his concern about the long term negative impact of the project on the scenic nature of the road.  He explained both the Army Corps of Engineers and the State have approved the project.  He provided the Association with a packet of information pertaining to the project.

CA FY13/14 Budget (Agenda 6A): 

Mr. Wettstein made a motion to ratify the email votes approving the Budget Testimony. Ms. Asoka seconded the motion.  The motion passed (7-0-0).  (Student Advisory Vote – in favor.). Ms. Smith provided an update regarding the requests for a parking  pad and the Property Standards Evaluator program.  Ms. Smith presented information regarding copier options and the expenses associated with a color copier.  It was the consensus of the Board to request a black and white copier.

Community Association Allocation Formula (Agenda 6B):

Ms. Smith provided a summary of changes the Village Managers are recommending to the draft document.  Discussion. Ms. Smith will draft feedback to the ERC from the Board.

RHCA Communications Plan (Agenda 6C):

Ms. Smith reviewed staff recommendations regarding Facebook and the listserv.  The Board recommended that attention be paid to the privacy policies and terms of service.  Mr. Miceli made a motion approving the use of an alternative to the PeopleTree software.  Mr. Kan seconded the motion.  The motion passed (7-0-0).  (Student Advisory Vote – in favor.)  It was the consensus of the Board to officially launch the Association’s Facebook page.  The Board encouraged staff to link with businesses in the Village Center, to provide incentives to users for “liking” the Association’s page, and to reach out to residents to “like” us.

Village Manager’s Report (Agenda 7A):

A written report is on file with the Minutes.  Ms. Smith made the Board aware that the Planning Board will review the County’s FY13 Capital Budget and Improvement Program at a hearing on February 9.  Ms. Smith shared the input provided to the County Executive prior to the development of the FY12 Capital Budget and highlighted the following proposed FY13 projects that may be of interest to the Association:  Road Resurfacing Program, Street Tree Program, and Bicycle Plan Projects.  Mr. Wettstein made a motion to have Ms. Smith draft the testimony for review via email.  Mr. Kan seconded the motion.  The motion passed (7-0-0). (Student Advisory Vote – in favor.)

Ms. Smith made the Board aware that CA is applying for the County building permits for the solar panels adjacent to The Meeting Room.

Ms. Smith will publicize date of the public meeting on the Trotter Road Streambank Stabilization Project (D-1163).

Board Chairperson (Agenda 7B):

Mr. Miceli inquired about the number of open positions on the Board stating that he thought that the Board had been increased to 7 members and this would carry forward.  Ms. Smith will research and report back.

Liaisons (Agenda 7C):

Mr. Salisbury reported that the Teen Advisory Committee has organized a teen blanket making session in support of Project Linus on Thursday, February 16 at Claret Hall at 12:30 p.m.  The Board recommended that Clarksville Middle School students also be encouraged to attend.  Mr. Salisbury will contact the school.  Mr. Salisbury also reported that he will attend the January 22 meeting about the Trotter Road Stabilization Project. 

Executive Session (Agenda 8):

At 8:01 p.m. Mr. Kan made a motion to move into Executive Session for the purpose of personnel matters and potential litigation.  Mr. Wettstein Seconded the motion.  The motion passed (7-0-0).  Mr. Kan made a motion to adjourn the Executive Session at 8:26 p.m.  Mr. Marks seconded the motion.  The motion passed (7-0-0).

Board Speak Out (Agenda 9):

Ms. Asoka and Mr. Wettstein reported on the Aquatics Master Plan Information held on January 31, at Claret Hall.  The reported that the consensus of attendees seemed to be that they do not want outdoor pools closed or re-purposed.

Adjournment (Agenda 10):

Mr. Kan made a motion to adjourn the meeting at 8:29 p.m.  Ms. Asoka seconded the motion.  The motion passed (7-0-0). 

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  February 20, 2012 (as amended)