February 5, 2018 Minutes

River Hill Board of Directors

Meeting Minutes

February 5, 2018

Opening (Agenda 1):

Richard Thomas, Chair, called the Board meeting to order at 7:00 p.m. The following members were in attendance: Renee DuBois, Harjeet Jandu, Tony Miceli, and Liyan Zhang. Cindy Tian, Student Members, and Susan Smith, Village Manager, were in attendance. Yamini Ananth, Student Member, arrived at 7:05 p.m. The following Board Members were absent: Robert Choi and Dalia Shlash. Chao Wu, Columbia Council Representative, was absent.

Approval of the Agenda (Agenda 2):

Ms. DuBois made a motion approve the agenda.  Mr. Zhang seconded the motion. Discussion. Ms. DuBois made amended the motion to include the addition of 5B. Free Use Request. Mr. Jandu seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

Administrative Items (Agenda 3):

Mr. Miceli made a motion to approve the January 9, 2018 Minutes as submitted. Ms. Shlash seconded the motion. The motion passed (3-0-2). Student Advisory Vote – in favor (1).

Resident Speak Out (Agenda 4):

Bill Kenney (Gentle Call) inquired about opting out of the Columbia Flier.

FY19/20 Management Contract (Agenda 5A):

Ms. Smith provided an overview of the village managers’ concerns and proposed changes. The Board discussed their frustration with the outcome of the assessment share process and the feasibility of each village association collecting its own fees from residents, rather than being dependent on the Columbia Association (CA). Ms. DuBois made a motion to establish an ad hoc committee of the Board to evaluate the relationship between the village associations and CA and to suggest ways this relationship can be improved. Mr. Miceli seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Free Use Request (Agenda 5B):

Ms. Smith shared the request for a free use of Claret Hall for the River Hill High School JV and Varsity basketball teams’ annual banquet. Mr. Jandu made a motion to require a security deposit and to approve a free use of the Meeting Room on any available date or a free use of Claret Hall on a Monday evening with the requirement that janitorial and staffing fees be paid. Mr. Miceli seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Old Business (Agenda 6):

None.

Committee Reports (Agenda 7A):

i. Teen Advisory Committee – Ananth and Ms. Tian reported on the plans for the Bingo event (February 16) and the Bob Ross Paint event (March 17). The income from the Paint event will be donated to Arts Every Day, a non-profit focused on providing fine arts education to underprivileged students in Baltimore.

ii. Ad hoc Playground Committee – Ms. Smith reported on the January meeting and residents’ suggestions for which tot lots to improve.

iii. Watershed Advisory Committee – None.

iv. Traffic and Safety Committee – Mr. Miceli reported that the meeting with representatives from the State Highway Administration, Howard County’s Office of Transportation, the Department of Public Works, Erickson Living, and River Hill Square is scheduled for February 13.

v. Development Advisory Committee – Ms. DuBois will attend the CA Board’s work session on February 8 when the Erickson project will be discussed.

Village Manager Report (Agenda 7B):

A written report is on file with the original minutes. It was the consensus of the Board to have Ms. Smith draft input on the County’s transportation priorities for review by email. Ms. Smith provided an update on replacement chairs for the Board Room. Mr. Thomas made a motion to increase the number of chairs to be purchased to 40, approve the fabric recommended by staff, and to increase the capital purchase amount by $1100. Ms. DuBois seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Board Chair (Agenda 7C):

Council Representative (Agenda 7D):

None.

Board Speak Out (Agenda 8):

Mr. Miceli commented on the stop signs along Day Long Lane that had been vandalized and inquired about security reports from Kimco.

Mr. Jandu reported that high school students are parking illegally around the cul de sac island on Whistling Winds Walk. He commented about the morning commuter bus on Great Star Drive.

Mr. Thomas thanked Mr. Jandu for chairing the January meeting during his absence and thanked the Board for the edible arrangement. Mr. Thomas inquired whether lawn signs advertising a company/organization can be installed in yards.

Adjournment (Agenda 9):

Ms. DuBois made a motion to adjourn the meeting at 8:56 p.m. Mr. Zhang seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  March 5, 2018