February 4, 2019 Minutes

River Hill Board of Directors

Meeting Minutes

February 4, 2019

Opening (Agenda 1):

Richard Thomas, Board Chair, called the meeting to order at 7:05 p.m. The following members were in attendance: Harjeet Jandu, Tony Miceli, and Adam White. Yamini Ananth and Cindy Tian, Student Members, and Susan Smith, Village Manager, were present. Renee DuBois, Council Representative, arrived at 7:15 p.m. Matthew Levine, Angela Ling, and Dalia Shlash, Board Members, were absent.

Approval of the Agenda (Agenda 2):

Mr. Jandu made a motion to approve the agenda as submitted. Mr. White seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

Administrative Items (Agenda 3):

Mr. Miceli made a motion to approve the January 7,2019 Minutes. Mr. White seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

Resident Speak Out (Agenda 4):

None.

Transportation Priorities Input (Agenda 5A):

The Board reviewed the draft letter (attached to the original Meeting Minutes). Based on the discussion a revised version will be circulated for review and approval via email.

Election Committee Appointments (Agenda 5B):

Ms. DuBois made a motion to appoint Harjeet Jandu as the Election Committee Chairperson. Mr. White seconded the motion. The motion passed (3-0-1). Mr. Jandu abstained. Student Advisory Votes – in favor (2).

FY20 Budget (Agenda 5C):

Ms. Smith reviewed the budget schedule. It was the consensus of the Board to change the April 15 meeting to April 29. Ms. Smith reviewed the draft Special Events budget and members of the board made suggestions for inclusion. It was recommended that funds be budgeted for electronic voting. Capital purchases were briefly discussed.

Erickson Living – ZB-1118M – Update (Agenda 6A):

Mr. Jandu made a motion to appoint Mr. Thomas to speak on behalf of the association at the Planning Board meeting on March 21, 2019. Ms. DuBois seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2). The board reviewed the draft testimony (attached to the original minutes). The board discussed concerns about the funding of improvements at the Sheppard Lane/MD 108 intersection. Ms. DuBois and Ms. Smith will speak with Scott Templin, Erickson Living.

Robinson Overlook (Agenda 6B):

Ms. DuBois and Ms. Smith are scheduled to have a phone conversation with Andy Cohen, Woda Group, on February 6 to obtain an update.

Ad Hoc Playground Committee Report (Agenda 7Ai):

None.

Development Advisory Committee Report (Agenda 7Aii):

None.

Teen Advisory Committee Report (Agenda 7Aiii):

Ms. Ananth and Ms. Tian reported the BINGO event will be held on Tuesday, February 5. More than 50 participants are registered. They gave an update on the Coffee, Crafts, and Karaoke event to be held on March 17. The Student Members discussed recruitment efforts for the next TAC. Ms. Ananth and Ms. Tian will write an article for the newsletter. Mr. Miceli suggested the TAC create a video to run as a Public Service Announcement at Clarksville Middle School and recommended a TAC member be at the school with registration forms and to respond to questions.

Traffic & Safety Committee (Agenda 7Aiv):

Mr. Miceli reported on the Clarksville Pike Streetscape meeting held on February 31. He also reported that in the spring State Highway Administration (SHA) will be adding pavement markings and signage on Signal Bell Lane at MD 108. The left-hand lane will be converted to a left-turn-only lane and the right-hand lane will be used for through traffic onto Auto Drive and right turns. SHA is evaluating the pedestrian crossing at Great Star Drive/MD 108 and expects to provide an update in the spring. SHA evaluated the need for traffic control measures at the intersection of MD 32 exit ramp and Great Star Drive. Currently their investigation did not support any changes. SHA is coordinating with their maintenance section to repair a drainage inlet along southbound MD 108 just past the bridge over MD 32.

Board members noted SHA’s addition of signage to delineate travel lanes in the area of MD 108 and Ten Oaks Road. Board members inquired about the new sign at the Clarksville Commons entrance and expressed safety concerns. Board members expressed concern about the lack of snow removal on sidewalks. They requested that the See Click Fix app information be shared with residents.

Watershed Committee (Agenda 7v):

Mr. White reported on plans for the rain garden planting and oyster reef ball making event on April 6. He noted that Washington D.C. has banned businesses from providing plastic straws. Mr. White commented on the problems caused by “ghost” crab posts left in the Chesapeake Bay.

Village Manager’s Report (Agenda 7B):

None.

Board Chair Report: (Agenda 7C):

Mr. Thomas reported that he met with two representatives from the Columbia Housing Center and recommended that members visit www.columbiahousingcenter.org. He reported that the Village Board Chairs had met with a consultant to give input on CA’s Strategic Plan.

Council Representative Report (Agenda 7D):

Ms. DuBois noted that the CA Board had agreed to endorse the proposed legislation banning plastic bags. The CA Board is discussing the FY20 budget. Items include increased funding for the Inner Arbor Trust to expand programming at the Chrysalis/Symphony Woods. She mentioned the Inter Arbor Trust may take over responsibility for the Symphony of Lights.

Board Speak Out (Agenda 8):

None.

Adjournment (Agenda 9):

Mr. Miceli made a motion to adjourn the meeting at 9:20 p.m. Ms. DuBois seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  March 4, 2019