February 20, 2012 Board Minutes

Tony Miceli, Chair, called the regularly scheduled meeting to order at 7:14 p.m., on February 20, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Cynthia Asoka, Todd Harrison, and Dipper Wettstein.  Susan Smith, Village Manager, and Michael Cornell, Council Representative, were present.  Kenny Kan, Zachary Marks, Chao Wu, and Sean Salisbury (Student Representative) were absent.

Approval of the Agenda (Agenda 2):

Mr. Harrison made a motion to approve the agenda with the addition of 5C – County FY13 Capital Budget. Mr. Wettstein seconded the motion.  The motion passed (4-0-0). 

Administrative Items (Agenda 3):

Mr. Harrison made a motion to approve the February 6, 2012 minutes as amended.  Mr. Wettstein seconded the motion.  The motion passed (4-0-0).

Resident Speak Out (Agenda 4):

None.

Free Usage Request (Agenda 5A):

Mr. Wettstein made a motion to ratify the email vote (copy on file with the original minutes) in favor of approving a free use of the Meeting Room for Daisy Troop #5917.  Ms. Asoka seconded the motion.  The motion passed (4-0-0).

MD General Assembly – Proposed Legislation (Agenda 5B):

Ms. Smith reviewed the proposed legislation that has been identified as impacting the Columbia Association and the Villages.  It was the consensus of the Village Board that Columbia Association staff (CA) and CA’s lobbyist are adequately addressing the village’s needs with the Howard County Delegation and no further action on the part of the village association is needed at this time.

County FY13 Capital Budget (Agenda 5C):

Ms. Asoka made a motion to ratify the email vote approving the Association’s testimony on the County’s FY13 Capital Budget (copy on file with the original minutes).  Mr. Wettstein seconded the motion.  The motion passed (4-0-0).

CA FY13/14 Budget (Agenda 6A): 

Ms. Smith reported that based on feedback from Susan Krabbe, CA’s CFO, and discussion with Michael Cornell, the expectation is that the CA Board of Directors will approve the 2.98% increase in the Villages Assessment Shares for FY13. 

Community Association Allocation Formula (Agenda 6B):

Ms. Smith provided the Board with draft input to the ERC regarding the proposed Allocation Formula.  Discussion.  It was the consensus of the Board to have Ms. Smith coordinate with Zachary Marks and recirculate a revised draft for review and approval via email.

Village Manager’s Report (Agenda 7A):

A written report is on file with the Minutes.  Ms. Smith recommended that the Board vote to increase the size of the Board to seven (7) members, each having 2-yr terms.  It was the consensus of the Board that this had been done when the Board approved the appointment of additional members in early FY12.

Board Chairperson (Agenda 7B):

None.

Council Representative (Agenda 7C):

Mr. Cornell reported that the CA Board would vote on the FY13/14 Operating and Capital Budgets on Wednesday and would hold a full Board Meeting on Thursday.  Mr. Cornell discussed various aspects of the draft Aquatics Master Plan and capital projects including the need for a new CA headquarters building, improvements to the Owen Brown Tennis Clubhouse, Symphony Woods improvements, Sustainability, and programs and the associated cost of memberships for Seniors.

Executive Session (Agenda 8):

At 8:44 p.m. Mr. Wettstein made a motion to move into Executive Session for the purpose of personnel matters and potential litigation.  Ms. Asoka seconded the motion.  The motion passed (4-0-0).  Mr. Wettstein made a motion to adjourn the Executive Session at 8:58 p.m.  Ms. Asoka seconded the motion.  The motion passed (4-0-0).

Board Speak Out (Agenda 9):

None.

Adjournment (Agenda 10):

Mr. Wettstein made a motion to adjourn the meeting at 8:59 p.m.  Mr. Harrison seconded the motion.  The motion passed (4-0-0). 

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  March 5, 2012 (as amended)