February 10, 2020 Minutes

River Hill Board of Directors

Meeting Minutes

February 10, 2020

 

Opening (Agenda 1):

Tony Miceli, Chairperson, called the meeting to order at 7:04 p.m. at Claret Hall Room (6020 Daybreak Circle, Clarksville, MD). The following members were in attendance: Dave Dalpe, Harjeet Jandu, Angela Ling, and Adam White. Jeff Du, Student Member, Renee DuBois, Council Representative, and Susan Smith, Village Manager, were in attendance. John Wan arrived at 7:05 p.m. Matt Levine arrived at 7:45 p.m.

 

Approval of the Agenda (Agenda 2):

Mr. Dalpe made a motion to approve the agenda with a change to move 5B. Erickson Living – Testimony ZB before 5A. Neighborhood Centers. Ms. Ling seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

 

Administrative Items (Agenda 3):

Mr. Jandu made a motion to approve the January 6, 2020 Minutes with the addition of Ms. Ling’s arrival time. Mr. White seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.

 

Resident Speak Out (Agenda 4):

None.

 

Erickson Living – Testimony ZB (Agenda 5B):

Scott Templin, Erickson Living, and Roger Caplan, Caplan Group, attended the meeting. Mr. Templin distributed handouts of the project’s Illustrative Site Plan. He gave an overview of the project and improvements Erickson will make including synchronized lights on the section of MD 108 between MD 32 and Sheppard Lane and construction of an access road (Linden Linthicum Lane extended) for deliveries and employees. Erickson will also encourage residents to use the access road. Per Mr. Templin, Erickson has committed to having all enhancements completed prior to the first resident moving in. Mr. Jandu expressed a desire to have construction begin with the relocation of the gasoline service station and the construction of the access road. Members of the Board reiterated the association’s concern about the safety of the entrance on MD 108. Mr. White inquired about stormwater management and the impact of the pedestrian bridge and the road crossing the stream valley. Mr. Templin stated the project will meet all stormwater management requirements and will include rain gardens and green roofs is some areas. Erickson expects the permitting process to take approximately 2 years, followed by 1 – 2 years of construction before the first residents move in.

Following the departure of Mr. Templin and Mr. Caplan, the Board reviewed and discussed draft written testimony for the Zoning Board (on file with the original minutes). Mr. Jandu made a motion to appoint Mr. Miceli to give the association’s testimony. Mr. Dalpe seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor.

 

Mr. Levine made a motion to approve the draft testimony as presented. Mr. Dalpe seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor.

 

Ms. Smith will convert the written testimony to a format that can be given orally during the allowable time and coordinate with Mr. Miceli.

 

Neighborhood Centers (Agenda 5A):

Ms. Ling, Mr. Wan, and Ms. DuBois gave an overview of the meeting held on January 16. The neighborhood centers are different sizes and used very differently. One suggestion that came out of the meeting is the creation of a centralized portal with information about all the neighborhood centers. There was agreement that the communities need to decide whether to incorporate their neighborhood center(s) into the bathhouses. Ms. DuBois noted that the CA Board will draft the Neighborhood Center Policy and CA will provide the village associations with the feedback from the facilitator of the January 16 meeting following the CA Board’s review.

 

County’s FY21 Budget (Agenda 6A):

The Board reviewed the draft testimony (on file with the original minutes). Mr. Wan volunteered to draft input for the section on education and public schools. It was the consensus of the Board to review modifications at the meeting on March 9, 2020.

 

Transportation Priorities Input (Agenda 6B):

Ms. Smith will send Mr. Dalpe the 2019 input. It was the consensus of the Board to approve the input electronically. Ms. Smith will send the noise analysis information provided by Ms. Cheng to Mr. White.

 

Election Committee Appointments (6C):

Mr. Jandu made a motion to appoint Renee DuBois as Chair of the association’s Election Committee. Mr. Levine seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor.

 

FY21 Budget (Agenda 6D):

The Board discussed the need for more community-based events to encourage interaction among village residents.  The recent school redistricting and the number of other local businesses and organizations outside the village offering programs for the public have highlighted the need. Suggestions included association-sponsored movie nights and picnics in the neighborhoods. Mr. White requested funds be allocated for use by the Watershed Committee.

 

Ad Hoc Playground Committee (Agenda 7Ai):

Ms. Ling will attend a CA Board Meeting in March or April to speak out about the village’s request to upgrade a tot lot in the Pointers Run neighborhood.

 

Development Advisory Committee (Agenda 7Aii):

Mr. Levine reported that construction of the Cedar Creek development has begun.

 

Teen Advisory Committee (Agenda 7Aiii):

Mr. Du reported the TAC is planning a Trivia/Game Night on April 17. The committee is developing its plan and the report is due later in the week to Ms. McDermott.

 

Traffic & Safety Committee (Agenda 7Aiv):

Mr. Dalpe reported the next Traffic & Safety Committee meeting will be held on February 13.

 

Watershed Committee (Agenda 7Av):

Mr. White shared the following events with the Board: 2/24 – Master Gardener Presentation, March 21 – Community Clean-up; April 19 – Pull and Plant. The committee is working on the sign for the rain garden. Ms. Smith reminded him of the need for Architectural Committee approval. Mr. White inquired about the status of the guideline revisions and involving the Watershed Committee. Ms. Smith agreed to arrange a meeting between Ms. Lambright, Ms. Hoffmeister, and herself once RAC/AC comments have been integrated into the landscaping-related guidelines. Mr. White is interested in the county’s re-write of the Zoning Code.

 

Manager’s Report (Agenda 7B):

A written report is on file with the original minutes. Ms. Smith noted that there are several pieces of legislation being considered by the General Assembly which could impact the villages. CA is aware of this and tracking the status.

 

Council Representative Report (Agenda 7C):

Ms. DuBois remarked on the CA Budget process.

 

Board Chairperson Report (Agenda 7D):

Mr. Miceli thanked the members for the work that they do outside the regular Board of Directors meetings and encouraged them to attend the meetings of other committees and events as time allows.

 

Board Speak Out (Agenda 8):

Mr. Levine volunteered the use of his outside movie projector and screen by the association.

 

Adjournment (Agenda 11):

Ms. Ling made a motion to adjourn the meeting at 9:44 p.m. Mr. Levine seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor.

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  March 30, 2020 (as amended)