December 6, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

December 6, 2021

 

 

Opening (Agenda Item 2):

Matthew Levine, Chairperson, called the meeting to order at 7:15 p.m. The meeting was hybrid, in person at Claret Hall and virtually via Zoom. The following members attended: Kevin Bruening, Matthew Levine, Jian Ni, Adam White, Janet Munro, Harjeet Jandu, and April Battle. Renee DuBois, Village Manager and Eric Greenberg, Columbia Council Representative were present. The following guests attended the meeting: Steven Boswell from Columbia Association, Danielle D’Antonio, Jay Smart, Ruth Huffman, and approximately twenty Scouts from Scout Troop 618.

 

Approval of the (Agenda Item 3):

Mr. Bruening made a motion to approve the agenda subject to removing the approval of the November 1, 2021, approval of the minutes. Mr. Levine seconded the motion. The motion passed by unanimous consent.

 

Announcement of Executive Session(s) Held/To Be Held (Agenda Item 4A):

There was an Executive Session held on December 6, 2021, subject to COMAR Section 11B-111 (4) (i)” Discussion of matters pertaining to employees and personnel”

 

Board Meeting Minutes – October 4, 2021 (Agenda Item 4B):

Per amended agenda, this was not discussed.

 

Resident Speak Out (Agenda Item 5):

Daniella D’Antonio, Jay Smart and several other Scouts from Troop 618 discussed the merits of being a Scout and their experiences.

 

Scout Troop #618 Charter Renewal (Agenda Item 6)

Mr. Levine made a motion to renew the charter for Scout Troop #618 including an article in the Villager with pictures. Mr. Greenberg seconded the motion. The motion passed by unanimous consent.

 

Teen Advisory Committee Report (Agenda Item 7)

Dunkin with Santa will be held on December 11, 2021, in front of Claret Hall. School’s Out Bingo will be held on January 24, 2022.

 

 

Old Business (Agenda Item 8)

None

 

New Business

 

Columbia Association RH-19 Tot Lot Renovation (Agenda Item 9A)

Steven Boswell proposed a modular 2-5 unit and single post swing sets for Tot Lot RH-19 which was presented to the Board. Tot Lot RH-19 had been removed for future renovation due to safety issues.

Ms. Battle made a motion to accept the renovation plan for Tot Lot RH-19. Mr. Greenberg seconded the motion. The motion passed by unanimous consent.

 

Resident Architectural Committee Vacancies (Agenda Item 9B)

Ms. DuBois reported that the Architectural Committee had only two members and requested that the River Hill Community Association (RHCA) Board of Directors advertise and appoint up to three candidates to be members of the Architectural Committee. This would increase the committee size to a maximum of five members.

Mr. Levine made a motion to advertise and appoint up to three new members of the Architectural Committee. Ms. Battle seconded the motion. The motion was passed by unanimous consent.

 

Election Procedures Review Committee Report (Agenda Item 9C)

Ms. Munro stated that the committee had completed its initial review of various documents and was seeking Board of Directors approval to forward the List of Legal Review Topics to the attorney for a legal opinion.

Mr. Levine moved to forward the List of Legal Review Topics to that attorney for a legal opinion. Ms. Battle seconded the motion. The motion passed by unanimous consent.

Ms. Munro moved to hold a virtual RHCA Work Session on December 14, 2021, from 6:00 p.m. to 8:00 p.m. The motion was seconded by Ms. Battle. The motion passed by unanimous consent. 

 

Development Advisory Liaison/Committee (Agenda Item 10Ai)

Ms. Battle discussed the proposed Concept Plan for the Popeye’s location on Clarksville Pike.

 

Traffic and Safety Liaison/Committee (Agenda Item 10Aii):

No report.

 

Watershed Committee (Agenda Item 10Aiii):

 

Mr. White mentioned there was a storm drain painting event, “Only Rain Down the Drain,” during November.

 

Village Manager (Agenda Item 10B):

 

We are working with Kendall’s Hardware to coordinate a Veterans and Family Christmas tree lighting on November 18 and Atholton High School ROTC and the VFW Post 7472 will be participating.

Coordinating with the accounting firm to finalize the six months ending October 31, 2021 (FY 2022) financial statements.

Business cards will be designed and ordered for Board members who wish to have them.

 

Columbia Council Representative (Agenda 10C):

Mr. Greenberg mentioned there will be a CA Board meeting on December 9, 2021. The Columbia Association Board will be discussing key components of the FY 2023 budget and operating results for the 2^nd Quarter of FY 2022.

 

Board Chairperson (Agenda 9D):

Mr. Levine announced a virtual RHCA Board of Directors work session to be held on December 14, 2021, from 6:00 p.m. to 8:00 p.m., to discuss the Elections Procedures Review Committee reports

 

Board Speak Out (Agenda Item 10):

Mr. Levine will continue to work on ensuring the right technology is in place for Board Meetings and mentioned that Cedar Creek is open.

 

Adjournment (Agenda Item 12):

At 9:38 p.m., Mr. Levine made a motion to adjourn the meeting. Ms. Battle seconded the motion. The motion passed with unanimous consent.

 

Minutes Approved: January 3, 2022