December 5, 2016 Minutes

River Hill Board of Directors

Meeting Minutes

December 5, 2016

Opening (Agenda 1):

Michael Cornell, called the Board meeting to order at 7:01 p.m. The following members were in attendance: Robert Choi, Harjeet Jandu, Richard Thomas, and Jason Zagnit. Susan Smith, Village Manager was in attendance. Board Members Mavourene Robinson and Liyan Zhang, Council Member Chao Wu, and Student Member Jennifer Zhang were absent. Mr. Zagnit left the meeting at 8:10 p.m. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):

Mr. Thomas made a motion to approve the agenda. Mr. Choi seconded the motion. The motion passed (5-0-0).

Administrative Items (Agenda 3):

Ms. Smith made a motion to approve the November 7, 2016 Minutes with an amendment to the minutes in Agenda Item 2 to state that both motions passed. Mr. Thomas seconded the motion. The motion passed (2-0-3).

Resident Speak out (Agenda 4):

None.

River Hill Square Development (River Hill Garden Center) (Agenda 5A):

The Board reviewed the letter to Steve Breeden that had previously been drafted (a copy is attached to the original minutes). It was the consensus of the Board to amend the letter to include the need to address the concerns raised by affected residents and the need for the state to address the traffic and safety issues along MD 108 between MD 32 and Trotter Road. Mr. Cornell will coordinate with Ms. Smith and Ms. Robinson to finalize the letter.

FY17 2^nd Quarter Financials & Variance Analysis (Agenda 6A):

Ms. Smith presented the FY17 2^nd quarter financial statements and variance analysis. Mr. Thomas made a motion to approve the financial statements and variance analysis as presented. Mr. Jandu seconded the motion. The motion passed (5-0-0).

Free Use Request (Agenda 6B):

Mr. Cornell made a motion to approve the use of Claret Hall by the River Hill High School cheerleading program on December 19 with the requirement that at a minimum they pay for the staffing and janitorial fees. Mr. Choi seconded the motion. The motion passed (4-0-0).

Executive Session (Agenda 7):

At 8:16 p.m., Mr. Cornell made a motion to move into Executive Session to discuss personnel matters. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Mr. Choi made a motion to move out of Executive Session at 8:25 p.m. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Manager’s Report (Agenda 8A):

A written report is on file with the original minutes.   Ms. Smith provided an update on the November 21, 2016 community meeting and the property damage and hate bias incidents occurring within the village.

Board Chair’s Report (Agenda 8B):

None.

Council Representative’s Report (Agenda 8C):

None.

Liaisons/Student Member (Agenda 8D):

None.

Board Speak Out (Agenda 9):

None.

Adjournment (Agenda 10):

Mr. Thomas made a motion to adjourn the meeting at 8:51 p.m. Mr. Choi seconded the motion. The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:   January 9, 2016