December 13, 2022 Board Minutes
River Hill Board of Directors
Meeting Minutes
December 13, 2022
Opening (Agenda Item 2):
Mr. Kirk called the meeting to order at 7:23 p.m. The meeting was hybrid held in person at Claret Hall and virtually via Zoom. The following members attended: Kevin Bruening, Jim Kirk, Jian Ni, and Muyiwa Odeniyide. Renee DuBois, Village Manager, was present. The following guests attended the meeting: Jennifer Lynott (Communications Coordinator).
Approval of the (Agenda Item 3):
Ms. DuBois proposed that the agenda be amended to remove the 11-15-22 Minutes as not all members of the Board of Directors had reviewed the document. Ms. DuBois proposed to add an item to the New Business portion of the agenda to include Boy Scout Troop #618’s request for a free use of the Meeting Room for their Court of Honor event on February 11, 2023.
Mr. Kirk made a motion to amend the agenda as proposed by Ms. DuBois. Mr. Bruening seconded the motion. The motion passed with unanimous consent.
Mr. Kirk made a motion to approve the amended agenda. Mr. Bruening seconded the motion. The motion passed with unanimous consent.
Administrative Items
Announcement of Executive Session (Agenda Item 4A)
An Executive Session was scheduled be held immediately following the open meeting.
Board Meeting Minutes – November 15, 2022 (Agenda Item 4B):
Tabled.
Resident Speak Out (Agenda Item 5)
None.
Teen Advisory Report (Agenda Item 6A):
None.
Old Business (Agenda Item 7A)
None.
New Business
Boy Scout Troop #618 Free Use Request (Agenda Item 8A)
A letter of request for free use of the Meeting Room by Boy Scout Troop #618 for their Court of Honor event was submitted for consideration. The troop would still be responsible for paying the $75 certificate of liability insurance fee. Mr. Odeniyide recommended that a clear standard and basis for determining free uses of the facilities be determined and articulated by the Board of Directors for potential future requests by any group.
Mr. Kirk mad a motion to grant the free use request of the Meeting Room to Boy Scout Troop #618. Mr. Bruening seconded the motion. The motion passed with unanimous consent.
Reports
Committee/Liaison Reports
Development Advisory Committee Liaison (Agenda Item 9Ai):
Mr. Bruening discussed the “HoCo by Design” 10-Year Plan for Howard County which has now been fully released to the public for their feedback. The County Council will be reviewing it and voting on the various components this winter and into the early spring. Mr. Bruening will provide an update at the next meeting. Additionally, the prior discussion from the last meeting regarding the future ruling on the dissolution of single-family zoning is still 1-2 years away.
Traffic & Safety Committee (Agenda Item 9Aii):
None.
Watershed Advisory Committee (Agenda Item 8Aiii):
None.
Sound Barrier Liaison (Agenda Item 8Aiv):
None.
Village Manager (Agenda Item 8B):
Ms. DuBois met with the group planning to hold a Cars and Coffee event on Sunday mornings at the vacant parking lot of the former Ruby Tuesday site. Kimco canceled the event as it was not permitted. Ms. DuBois and the Cars and Coffee group parted ways amicably with Ms. DuBois suggesting alternative locations for the event(s). Ms. DuBois also has been working on the code of ethics and forwarded CA’s and RHCA’s code of ethics to the attorney (Sarah) for review. Electronic voting is being considered by RHCA for use during Village Elections. This is currently being researched to determine whether the River Hill Covenants allow for the provision of electronic voting. Ms. DuBois would like to investigate obtaining grant money to expand The Villager in order to fill a void that exists in printed news for the community and to gauge the interest of expanding the circulation to include neighboring communities such as Walnut Grove. The Village office will be closed from December 23 through January 2. Claret Hall will still be open for private events.
Columbia Council Representative (Agenda Item 8C):
Mr. Greenberg was absent from the meeting.
Board Chairperson (Agenda Item 8D):
None.
Board Speak Out (Agenda Item 10):
None.
Adjournment (Agenda Item 11):
At 8:01 p.m., Mr. Kirk made a motion to adjourn the meeting. Mr. Bruening seconded the motion. The motion passed with unanimous consent.