December 12, 2024, Board Minutes

River Hill Board of Directors

Meeting Minutes

December 12, 2023

 

 

Opening (Agenda Item 2):

Mr. Bruening called the meeting to order at 7:04 p.m. The meeting was held remotely via Zoom. The following members attended: Kevin Bruening, Moe Imran, Balbir Lakhanpal, and Rob Mekelburg. Elinor Tu (Student Member) and Renee DuBois (Village Manager) were present. The following guests attended the meeting: Leslie Barnett (CA Liaison), one anonymous resident (14103), and Jennifer Lynott (Communications & Events Coordinator).

 

Approval of the (Agenda Item 3):

Mr. Bruening and Ms. DuBois requested to amend the agenda to make Item 7C the Student Member Report for the Teen Advisory Committee with the other listed Administrative Items to follow.

 

Mr. Bruening made a motion to approve the agenda as amended. Mr. Imran seconded the motion. The motion passed unanimously. 4-0

 

Administrative Items

Announcement of Executive Session Held/to be Held (Agenda Item 4A)

None.

 

November 14, 2023, Minutes Approval (Agenda Item 4B)

 

Mr. Imran made a motion to approve the November 14, 2023, Minutes. Mr. Mekelburg seconded the motion. The motion passed unanimously. 4-0

 

Student Member Report (Agenda Item 4C)

 

Ms. Tu reported on the success of the Snacks with Santa/Snow Much FunFest combined event that was held on December 9. The Teen Advisory Committee members continue to either serve on various RHCA committees this year such as the Development Advisory Committee and the Architectural Committee or are writing a “Teen Talk” article for The Villager. The next upcoming event where the Teen Advisory Committee members will support is the Half-Day BINGO event in March.

 

Update from CA Liaison Leslie Barnett (Agenda Item 4D)

 

Ms. Barnett shared several items related to CA programming opportunities for residents to be aware of such as the Singular Sensations Art Show, Walk with a Doc program, World Language Café, Supreme Sports KidSpace New Year’s Eve Celebration. Ms. Barnett also discussed the CA lifeguard hiring process, the Strategic Planning Survey for resident input and the Tot Lot/Play Areas Reimagined workgroup and meeting schedule.

 

Appointment of John James to the Architectural Committee (Agenda Item 4E)

The background experience of Mr. James was shared.

 

Mr. Mekelburg made a motion to appoint Mr. John James to the Architectural Committee for a 2-year term ending 1/1/2026. Mr. Imran seconded the motion. The motion passed unanimously. 4-0

 

Resident Speak Out (Agenda Item 5)

An anonymous resident inquired about who to contact if they want to find out about exterior alterations occurring on a neighbor’s property and the complaint/site inspection process. The resident was advised to contact the Covenant Advisor, Eva Lambright.

 

Old Business

CA Budget Priorities Letter (Agenda Item 6A)

The final draft of the letter to be sent to CA is included in the Board Package and was reviewed by all members.

 

Mr. Mekelburg made a motion to approve the letter. Mr. Imran seconded the motion. The motion passed unanimously. 4-0

 

CA Management Contract Extension – update

This item was tabled during the November Board of Directors Meeting. It continues to be tabled until after the next meeting of the Village Managers with Jackie Tuma (CA’s Director of Audit and Advisory Services), which will not occur until January 2024.

 

New Business

FY24 Q1 Financial Statements (Agenda Item 7A)

 

Mr. Mekelburg made a motion to accept and approve the financial statements as presented. Mr. Imran seconded the motion. The motion passed unanimously 4-0.

 

FY24 Q2 Financial Statements (Agenda Item 7B)

Mr. Mekelburg made a motion to accept and approve the financial statements as presented. Mr. Imran seconded the motion. The motion passed unanimously. 4-0

 

Pre-Filed Legislation (Agenda Item 7C)

Discussion.

 

Ballot Questions (Agenda Item 7D)

Discussion. If there are to be any ballot questions for this year’s Village Elections in April, they must be decided upon in January so that they may then be sent to the attorney for review. Following that, the questions will then be sent to the Board of Directors for approval.

 

Reports

 

Committee/Liaison Reports

Development Advisory Committee (Agenda Item 8Ai)

An opinion survey is in the works for the committee to “get the pulse of the community” regarding the Clarksville Commons Phase 2 development plans. It will be reviewed by Ms. DuBois and fine-tuned before it is sent out in February. The survey may also appear in The Villager and be advertised on signs in the community.

 

Tour of Erickson (Agenda Item 8Aia) A tour of the Erickson Living community at Charlestown (in Catonsville) is being coordinated with their sales manager for the members of the Board to better understand the services Erickson Living offers to the local community. The agreed upon date is January 11 at 3:00 p.m.

 

Traffic & Safety Committee (Agenda Item 8Aii)

Mr. Lakhanpal discussed the possibility of utilizing speed cameras in and around the Village of River Hill. Additionally, the committee will be reaching out to the Howard County Council, specifically Deb Jung, Liz Walsh, and Opel Jones, to continue the push for sound barriers. Mr. Lakhanpal will draft a letter in January.

 

Village Manager (Agenda Item 8B)

Discussion of survey ideas are in the works and the Development Advisory Committee will participate. Ms. DuBois will be looking into the current laws about speed cameras.

 

Council Representative (Agenda Item 8C)

None.

 

Board Chairperson (Agenda Item 8D)

Mr. Bruening discussed plans for the Board to meet at Claret Hall on 12/21 for a small reception. He mentioned that it is at the same time as the Planning Board meeting regarding the Trotter Road property.

 

Board Speak Out (Agenda Item 9)

None.

 

Adjournment (Agenda Item 10)

At 9:31 p.m., the meeting was adjourned.