December 10, 2018 Minutes

River Hill Board of Directors

Meeting Minutes

December 10, 2018

 

 

Opening (Agenda 1):

Richard Thomas, Board Chair, called the meeting to order at 7:04 p.m. The following members were in attendance: Harjeet Jandu, Angela Ling, Dalia Shlash, and Tony Miceli. Cindy Tian, and Renee DuBois, Council Representative, were present. Eva Lambright, Covenant Advisor, and Susan Smith, Village Manager, were in attendance. Adam White arrived at 7:06 p.m. Dalia Shlash, Board Member, and Yamini Ananth, Student Member were absent. Ms. Tian left the meeting at 7:52 p.m. Ms. Lambright left the meeting at 8:07 p.m.

 

Approval of the Agenda (Agenda 2):

Ms. Ling made a motion to approve the agenda with the change to add Administrative Items: November 5, 2018 and December 3, 2018 Minutes following Agenda Item 2 and to move the Teen Advisory Committee report following Agenda Item 4. Mr. Jandu seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

 

Administrative Items (Agenda 2A):

Mr. Jandu made a motion to approve the December 3, 2018 Minutes as amended. Ms. Ling seconded the motion. The motion passed (5-0-0).

 

Mr. Thomas made a motion to approve the November 5, 2018 Minutes as submitted. Ms. Ling seconded the motion. The motion passed (4-0-1). Student Advisory Vote – in favor (1).

 

Resident Speak Out (Agenda 3):

Peter Ward (Winter Grain Path) spoke out regarding the maintenance of a property on Winter Grain Path and encouraged the Board to take further action.

 

Boy Scout Troop 619 – Annual Update (Agenda 4):

Jay Smart, Scout Master for Troop 618, introduced Danyiel D’Antonio, Troop Committee Chair, and Michael Cornell, Chartering Organization’s Representative, and the Boy Scouts in attendance. Mr. Smart and the scouts gave an overview of the scouting program and reported that the troop is in its 30^th year and currently has 43 active scouts and 21 active adults. The troop is willing to take on additional service projects to benefit the community and needs Eagle projects. The Board and troop leadership discussed the options for including girls in Troop 618’s Scouts, BSA program.

 

Teen Advisory Committee Report (Agenda 8Aiii):

Ms. Tian reported on the success of the Breakfast with Santa events, both of which were sold out. She noted that TAC arranged to have Atholton H.S. Share the Music Club perform instrumental holiday music. They did this as a fundraiser for Music 4 More a non-profit that supplies musical instruments to under privileged children.

Executive Session: Potential Litigation and Personnel Matters (Agenda 5):

Mr. Jandu made a motion at 7:52 p.m. to move into Executive Session for the discussion of potential litigation and personnel matters. Mr. Thomas seconded the motion. The motion passed (5-0-0).

 

Mr. Miceli made a motion to end the Executive Session at 8:07 p.m. Ms. Ling seconded the motion. The motion passed (5-0-0).

 

Village Board Membership (Agenda 6A):

The Board discussed filling the Board position opened by Ms. DuBois’ appointment to the Columbia Council. There were two applicants: James Kirk and Matthew Levine. Mr. Thomas made a motion to appoint Matthew Levine to fill the remainder of the position’s term. Mr. Miceli seconded the motion. The motion passed (5-0-0). Mr. Levine was in attendance and joined the Board at the table.

 

Executive Session: Potential Litigation and Personnel Matters (Agenda 5):

Mr. Thomas made a motion at 8:16 p.m. to move into Executive Session for the discussion of potential litigation and personnel matters. Ms. Ling seconded the motion. The motion passed (6-0-0).

 

Mr. Thomas made a motion to end the Executive Session at 8:40 p.m. Mr. Jandu seconded the motion. The motion passed (6-0-0).

 

Robinson Overlook (Agenda 6B):

Ms. Smith reported that the Planning Board will hold a hearing on the project’s Site Development Plan. The Board discussed the project and whether to take a position on the matter. Ms. DuBois will work with Mr. Levine to draft a letter for the Board’s consideration.

 

Cedar Creek (Agenda 6C):

The Board reviewed the information provided by Ms. Smith regarding the potential impact of the proposed pathway at the Grace Drive/Quiet Night Ride traffic circle on the survivability of the street trees. It was the consensus of the Board not to retain additional outside professional advice. Ms. Smith will draft a letter for the Board’s consideration.

 

Free Use Request (Agenda 6D):

Mr. Thomas made a motion to conditionally approve the free use of Claret Hall by the River Hill High School Poms for practice on snow days pending approval from the RHHS Administration/Athletics Department. Mr. Levine seconded the motion. The motion passed (6-0-0). Ms. Smith will follow-up with the school.

 

FY19 2^nd Quarter Financial Statements & Variance Analysis. (Agenda 6E):

Ms. Smith reviewed the statements. Mr. Thomas made a motion to approve the FY19 2^nd Quarter Financial Statements & Variance Analysis. Mr. White seconded the motion. The motion passed (6-0-0).

 

IRS 990 & 990T – FY18 (Agenda 6F):

Mr. Thomas made a motion to approve the FY18 990 and 990T. Ms. Ling seconded the motion. The motion passed (6-0-0).

 

Electronic Voting (Agenda 6G):

Discussion. It was the consensus of the Board not to use Intelliscan for electronic voting in April 2019.

 

Erickson Living (Agenda 7A):

The Board requested an update from Erickson Living at the January 7 meeting.

 

Ad Hoc Playground Committee Report (Agenda 8Ai):

None.

 

Development Advisory Committee Report (Agenda 8Aii):

None.

 

Traffic & Safety Committee Report (Agenda 8Aiv):

Mr. Miceli reported that he has contacted the Department of Public Works regarding resident concerns about speeding on Grace Drive.

 

Watershed Committee (Agenda 8Av):

Mr. White reported that the committee is making spring 2019 plans for Pull & Plants, planting the rain garden adjacent to the Meeting Room, and oyster reef ball construction.

 

Village Manager’s Report (Agenda 8B):

Mr. Miceli made a motion that the association, as the Chartering Organization for Boy Scout Troop 618, maintain an all-boy Troop and not offer a Troop for girls at this time. Ms. Ling seconded the motion. The motion passed (6-0-0).

 

Board Chair Report: (Agenda 8C):

None.

 

Council Representative Report (Agenda 8D):

None.

 

Board Speak Out (Agenda 9):

None.

 

Adjournment (Agenda 10):

Mr. White made a motion to adjourn the meeting at 10:22 p.m. Ms. Ling seconded the motion. The motion passed (6-0-0).

 

Submitted by: Susan M. Smith, Village Manager

 

Minutes Approved:  January 7, 2019