December 10, 2012 Meeting Minutes

River Hill Board of Directors
December 10, 2012

Dipper Wettstein, Board Chair, called the regularly scheduled meeting to order at 7:02 p.m., on December 10, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Jenny Chu, Todd Harrison, DengFeng Liu, and Tony Miceli. Kaede Johnson (Student Member) and Susan Smith (Village Manager) were present. Kenny Kan arrived at 7:20 p.m. Liyan Zhang, Michael Cornell (Council Member), and Tiffany Kan (Student Member) were absent.

Approval of the Agenda (Agenda 2):
Mr. Wettstein made a motion to approve the Agenda as submitted. Mr. Liu seconded the motion. The motion passed (5-0-0). (Student Advisory Vote -1 in favor.)

Election of Officers (Agenda 3):
Mr. Liu made a motion to appoint Mr. Harrison as Chair of the Board and Mr. Zhang as Vice Chair.  The motion failed for a lack of a second.

Mr. Liu made a motion to appoint Mr. Harrison as Chair of the Board and Mr. Miceli as Vice Chair.  Mr. Wettstein seconded the motion.  The motion passed (5-0-0). (Student Advisory Vote – in favor.)

Administrative Items (Agenda 4):
Mr. Wettstein made a motion to approve the November 5, 2012 Minutes.  Mr. Liu seconded the motion.  The motion passed (4-0-1) (Student Advisory Vote – in favor).

Resident Speak Out (Agenda 5):
None.

CA Proposed Legislation (Agenda 6A):
Ms. Sheri Fanaroff, CA Counsel, met with the Village Board to discuss the legislation that CA has proposed that would reclassify CA and the villages as non-profit community service corporations. Discussion.

IRS 990 (Agenda 7A):
Ms. Smith presented the 990/990T for the Board’s review.  Soft copies had been provided to the Board in advance of the meeting.  Mr. Kan made a motion to approve the 990 and 990T as presented, unless upon more thorough review he finds something material requiring a change. Mr. Wettstein seconded the motion. The motion passed (6-0-0). (Student Advisory Vote – in favor.)

FY13 2^nd Quarter Financial Reports & Variance Analysis (Agenda 7B):
Ms. Smith summarized the financial reports.  Soft copies had been provided to the Board in advance of the meeting. Mr. Kan made a motion to approve the 2^nd Quarter Financial Reports & Variance Analysis. Mr. Wettstein seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor.)

Free Use Request (Agenda 7C):
Mr. Wettstein made a motion to approve the free use request from Boy Scout Troop 618.  Mr. Miceli seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor).

Rental Rates (Agenda 7D):
Ms. Smith reviewed staff recommendations for rental rate increases. Discussion.  Mr. Miceli made a motion to approve the recommended changes with the inclusion of a cash discount equivalent to the current rental rates. Mr. Wettstein seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor).

Watershed Advisory Committee – Charter (Agenda 7E):
Mr. Wettstein provided an overview. John McCoy, CA Watershed Manager, responded to questions. Mr. Miceli made a motion to approve the Charter.  Mr. Kan seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor).

Manager’s Report (Agenda 8A):
Ms. Smith reviewed CA’s responses to the village regarding the FY14 budget.  Mr. Wettstein made a motion to provide a written request for an increase in the assessment share to include an inflation factor.  Mr. Kan seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor).

Mr. Wettstein made motion to approve $1400 for painting the Board Room, Banquet Room, and Lobby trim. Mr. Miceli seconded the motion.  The motion passed (6-0-0).

Ms. Smith provided updates on: BGE’s efforts to identify the cause of frequent power outages in a section of Pointers Run neighborhood, feedback from Howard Hughes Corporation regarding the installation of a caterer’s parking pad, chartering Troop 618, staff member attendance at recent ethnic diversity summit.

Board Chair Report (Agenda 8B):
None.

Council Representative Report (Agenda 7C):
A written report is on file with the Minutes.  Mr. Kan made a motion to have Mr. Cornell write a letter of congratulations to Troop 618’s new Life Scout and to also acknowledge this accomplishment via other communications tools.  Mr. Miceli seconded the motion.  The motion passed (6-0-0). (Student Advisory Vote – in favor).

Liaisons (Agenda 7D):
Mr. Wettstein expressed concern about people running/walking/using strollers in the bike lanes on Great Star Drive and asked that we address this in the upcoming newsletter, via Facebook, and Constant Contact.

The Board asked to schedule the Master Plan Committee presentation for the February 4^th meeting.

Executive Session (Agenda 9):
At 8:35 p.m., Mr. Harrison made a motion to move into Executive Session to discuss personnel and legal matters.  Mr. Kan seconded the motion.  The motion passed (6-0-0).  Mr. Johnson departed the meeting.

At 8:45 p.m., Mr. Miceli made a motion to adjourn the Executive Session.  Mr. Kan seconded the motion.  The motion passed (6-0-0).

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 11):
Mr. Miceli made a motion to adjourn the meeting at 8:46 p.m.  Mr. Liu seconded the motion.  The motion passed (6-0-0). 

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  January 7, 2013

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Action Items

December 10, 2012

 

 

• Village Board
  • DengFeng Liu will attend the December 13, 2012 joint meeting of the Village Boards at the Hawthorn Center.  Any other members able to attend will try to do so.
  • Village Manager
    • Ms. Smith will draft correspondence requesting the inclusion of an inflation factor for the FY14 Assessment Share.
    • Ms. Smith will coordinate with CA to repaint the curb to allow for a loading zone in front of Claret Hall.
    • Events Coordinator
    • Facility Coordinator